Sangamon Sun

Village of New Berlin Village Board met March 16.

Here are the minutes provided by the board:

President Mike Krall called the meeting of the New Berlin Village Board to order at 6:01 P.M., at the Village Hall. The Pledge of Allegiance was recited and roll call was taken.

Attendees: President Mike Krall, Trustee Stephen Knox, Trustee Cindy Morris, Trustee Kris Neuman, Trustee Stephanie Snyder, Trustee Sue Spalding, Trustee Andy Surratt, Treasurer Angela Libben, Clerk Melissa Dees, Attorney Jason Brokaw, Police Chief Terry Nydegger and Superintendents Kyle Hester and Garrett Kemp.

Audience: Cameron Jones from Benton and Associates, Greta Myers, and Eric Shangraw.

Minutes: Motion to approve executive board meeting minutes from February 16, 2022.

Moved by: Trustee Morris

Seconded by: Trustee Surratt

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Consideration of the Consent Agenda:

Motion: To approve the consent agenda as presented for board meeting minutes from February 16, 2022, special meeting minutes from March 8, 2022, Treasurer's report and bills.

Moved by: Trustee Neuman

Seconded by: Trustee Morris

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Clerk: No report.

Police: Chief of Police Terry Nydegger presented to the board the February department report. Chief Nydegger reported in addition that the department attended a class in Loami, on use of force. Chief Nydegger announced that he will be passing his files on to the board members for the multi-jurisdictional natural mitigation planning task force.

TIF: No report.

Utilities: Written report submitted. Trustee Spalding summarized the written report to the board members. Island Grove thanked the Village for adding the new sidewalks. Cameron Jones from Benton and Associates reported to the board members that the tank demolition is to start next month.

Streets and Parks: Written report submitted. Trustee Snyder reported that there will be a Splash pad special meeting taking place at the end of March. Snyder reported that the deadline for accepting the mowing bids will be April 1st 2022. Trustee Snyder reported that the Village garage sale dates will be May 20th and May 21st and the clean up day will be held on June 4th 2022.

Motion: To approve Splash pad equipment purchase from Vortex in amount of $42,666.40. Moved by: Trustee Snyder

Seconded by: Trustee Spalding

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Motion: To approve engineering agreement resubmittal for assistance in IDPH permit for $1500.00.

Moved by: Trustee Snyder

Seconded by: Trustee Neuman

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Finance: Trustee Neuman reported that it was the end of fiscal year and budget requests are due in.

Health and Safety: No report.

Personnel: Trustee Surratt reported to the board members that they have received six applicants for the deputy clerk position and once they have received all resumes postmarked by the deadline date, they will begin the interview process.

New Business: Attorney Brokaw explained Resolution 01-22 for Springfield Sangamon County regional planning commission to prepare the Sangamon County multi-jurisdictional natural hazards mitigation plan. Superintendent Kemp reported a roof leak to the board members and presented three proposals to have leak fixed.

Motion: To approve Resolution 01-22 for Springfield-Sangamon County regional planning commission (SSCRPC) to prepare the Sangamon County multi jurisdictional natural hazards mitigation plan.

Moved by: Trustee Knox

Seconded by: Trustee Morris

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Motion: To appoint Stephen Knox as representative to the multi-jurisdictional natural mitigation planning task force.

Motion carried by unanimous voice vote.

Motion: To award Meyer Roofing Co. to fix the Village garage roof not to exceed $40,000.00

Moved by: Trustee Snyder

Seconded by: Trustee Spalding

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Old Business: Trustee Neuman presented the Senergy bid for audio and video equipment for Village Hall to the board members. The board members discussed Resolution 02-22 pertaining to waste collection service, and decided to table this discussion for a month to provide more information to residents. Superintendent Kemp presented three bids to the board members for repairs for the back of garage project from Envirofoam of America LLC, Ruby Electric Inc. and Darrin Wood & Son Heating and Air Conditioning.

Motion: To accept bid from Senergy for audio and video equipment in the amount of $12,250.00.

Moved by: Trustee Neuman

Seconded by: Trustee Surratt

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Motion: To approve back garage project in the amount of $26,979.03 and waive the requirement for competitive bidding.

Moved by: Trustee Morris

Seconded by: Trustee Neuman

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Liquor Control Commissioner: No report.

Executive Session:

Motion: Trustee Snyder made a motion to enter into executive session at 7:05 P.M. to discuss Personnel Section 5 ILCS 120/2(c)(1).

Moved by: Trustee Snyder

Seconded by: Trustee Spalding

Motion carried by a roll call vote.

Trustee Knox: Yes, Trustee Morris: Yes, Trustee Neuman: Yes, Trustee Snyder: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes

Resumed open session at 7:34 PM roll call was taken and all present.

Adjourn:

Motion: To adjourn at 7:35 P.M.

Moved by: Trustee Neuman

Seconded by: Trustee Knox

Motion carried by a unanimous voice roll call vote.

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