Sangamon Sun

Village of Sherman Village Board met June 21.

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Pam Gray, Trustee; Brian Long, Trustee; Kim Rockford, Trustee; Kevin Schultz, Trustee

Remote Attendee: Trustee Kim Rockford

Excused Absence: Trustee Jay Timm

OFFICIALS IN ATTENDANCE

Joe Craven, Corporate Counsel; Sean Bull, Clerk; Tiffany Penley, Assistant Treasurer; Michael Stratton, Village Administrator; Craig Bangert, Chief of Police; Sean Newton, PW Director; Mike Moos, EMA Director; Jalen Owens, Intern Government Affairs

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Joseph Inendino Jr; Kristen Wagner; Sandra Walden; Tina Hoecker; Lauren Silkowski Megan Davlin

OPENING

1. Roll Call. Clerk Bull conducted roll call of the Village Board of Trustees. President Clatfelter noted Trustee Timm moved from the Village of Sherman and his seat is currently vacant. President Clatfelter noted Trustee Rockford was attending remotely via telephone. President Clatfelter noted that a quorum was present to conduct Village business.

2. Pledge of Allegiance. Chandler Bull & Joe Inendino, Sr. led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda. Motion by Long, seconded by Trustee Hahn. Voice Vote with the Ayes having it 5/0. Motion passed.

CLERK’S REPORT

1. Presentation of Minutes of the May 24, 2022 Regular Board Meeting Minutes. Minutes of the May 24, 2022 Regular Board Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. There being none, President Clatfelter requested a motion to approve. Motion to Approve the minutes of the Regular Board Meeting of May 24 2022 as presented by the Clerk was made by Trustee Gray, seconded by Trustee Hahn. Roll Call Vote Ayes having it 5/0. Motion Passed.

2. Presentation of Bills for Approval. The Clerk presented the warrants for Board approval. President Clatfelter asked if there were any questions of the Board. There being none, President Clatfelter called for a motion to approve the bills for payment. Motion to Authorize the warrants for payment as presented by the Clerk was made by Trustee Gray, seconded by Trustee Hahn. Roll Call Vote Ayes having it 5/0. Motion Passed.

TREASURER’S REPORT

No Treasurer’s Report.

ENGINEERING REPORT

1. Old Tipton School Road Path. Is in motion move to construction.

LEGAL REPORT

No Legal Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

No Village Administrator Report.

PRESIDENT’S REPORT.

1. Resolution RE Appointment of Trustee to Fill Vacated Position of Jay Timm. President Clatfelter addressed the Board and recommended Mr. Sean Bull to fill the vacated position of Trustee Jay Timm. Motion to approve the appointment of Mr. Sean Bull as Trustee of the Village of Sherman to fill the vacated position by Mr. Jay Timm by Trustee Long, Second by Trustee Schultz. Roll Call Vote Ayes having it 5/0. Motion Passed. President Clatfelter also voted in favor of the motion.

President Clatfelter held a swearing-in ceremony of Mr. Sean Bull, Trustee and Mr. Bull took his seat at the Board table.

President Clatfelter noted that Administrator Stratton will serve as the clerk in his appointed role as Deputy Village Clerk until that time an appointment is made for the Vacated Position Village Clerk by Mr. Sean Bull.

2. Ordinance RE Authorization to Purchase and Finance Toro Grounds Mower & Trailer. President Clatfelter addressed the Board with a need to purchase a replacement mower for the Department of Public Works. President Clatfelter noted the purchase price is $27,171.33 for the mower by Central Illinois Ag (the low bidder) and an additional $6,400 for the trailer by Trailers Direct (low bidder) with financing by UCB for 36 Months at 3.59% the lowest of all bidding financial institutions. President Clatfelter asked if there were any questions on the ordinance before the Board. There being none, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance number 22-07 Authorization to Purchase and Finance a new Toro Grounds Mower with Trailer by Trustee Long, Second by Trustee Hahn. Roll Call Vote Ayes having it 6/0. Motion Passed.

3. Ordinance RE Ameren Easement. President Clatfelter requested legal counsel address the Board on the easement request by Ameren. President Clatfelter asked if there were any questions on the ordinance before the Board. There being none, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance number 22-08 Ameren Easement by Trustee Rockford, Second by Trustee Gray. Roll Call Vote Ayes having it 6/0. Motion Passed.

4. Authorization to Hire Public Works Employee to Fill Vacated Position. President Clatfelter addressed the Board about the need to hire a fulltime public works employee to fill the vacated position of November 2021. President Clatfelter noted a thorough search and interview process was performed and recommended the hire of Mr. Matthew Sanderbeck, 45 Queensway, Sherman fill the vacated position as a staring hourly wage of $24.50 and be entitled to all full-time benefits under village ordinance. On motion by Trustee Long, Second by Trustee Gray with Roll Call Vote having it 6/0. Motion Passed. President Clatfelter also voted in favor of the motion.

5. Donation to Williamsville Community Foundation to Support Williamsville All School Class Reunion. President Clatfelter addressed the Board about a request of the Williamsville Community Foundation to support the September 2022 Williamsville All Class Reunion. Motion to authorize a donation to the Williamsville Community Foundation in the amount of $1,000 by Trustee Hahn, Second by Trustee Bull. Roll Call Vote Ayes having it 6/0. Motion Passed. President Clatfelter also voted in a favor of the motion.

COMMITTEE REPORTS

Sherman Zoning Commission. Two matters before the Board for consideration.

1. Ordinance RE Petition for Variance to Side Yard Set Back Requirements for Property located at 27 Kingsway Drive, Sherman IL. Recommendation on Petition for Variance to 27 Kingsway to allow for 10 ft variance to the side yard setback to construct a driveway and garage. Chair Bull was present and addressed the Board on the recommendation by the Zoning Board to allow the variance. President Clatfelter asked the Board if they had any questions on the ordinance as presented. There being none, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance 22-09 as presented by Trustee Hahn, Second by Trustee Gray. Roll Call Vote Ayes having it 6/0. Motion Passed.

2. Ordinance RE Petition for Zoning Change from AG to R-1 for Property Located at 1309 Arlington Chase, Sherman IL. Chair Bull was present and addressed the Board on the recommendation by the Zoning Board to allow the zoning change and noted objectors were presented. Legal Counsel addressed the Board along with the Village Engineer noting the petition complies with the Village ordinance and should be granted. President Clatfelter asked the Board if they had any questions on the ordinance as presented. Trustee Rockford requested further clarification on the project by legal counsel. Legal counsel noted it complies with the ordinance for a zoning change and concurs with the Village Engineer. There being no further questions, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance 22-10 as presented by Trustee Schultz, Second by Trustee Schultz. Roll Call Vote Ayes having it 6/0. Motion Passed.

SHERMAN POLICE DEPARTMENT REPORT

No Police Report.

EMERGENCY MANAGEMENT AGENCY REPORT

No EMA Report.

DEPARTMENT OF PUBLIC WORKS REPORT

No Public Works Report.

NEW BUSINESS

No new business.

OLD BUSINESS

No old business.

CIVIC ORGANIZATIONS

No Organizations Scheduled.

PUBLIC COMMENT

President Clatfelter noted several persons signed up to address the Board.

1. Lauren Silkowski, Megan Davlin and Tina Hoecker addressed the Board about an online petition that was performed that favored the Village adopt a golf cart friendly community allowing golf carts to be operated on public streets with restrictions. Staff was directed to present to the Board an ordinance regulating use of golf carts on public roadways of the Village.

2. Sandra Walden. Addressed the Board to encourage the adoption of an ordinance limiting the number of pets per property owners. Ms. Walden also noted she would be against golf carts in the Village for safety purposes.

EXECUTIVE SESSION

No Executive Session.

Approved July 26, 2022

ADJOURNMENT

President Clatfelter noted there were no further matters to come before the Board requested a motion to adjourn the public meeting. Motion by Trustee Gray; seconded by Trustee Bull. Voice Vote with Ayes having it 6/0. Motion Passed. Public Meeting was adjourned at 7:28pm.

https://www.shermanil.org/resources/b156418a-5241-4150-b799-3b75b9b4ab75/2022%2006%20june%2021%20vb%20minutes.pdf?trackid=2022%2006%20june%2021%20vb%20minutes.pdf