Sangamon Sun

Village of Sherman Village Board of Trustees met July 26.

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee; Brian Long, Trustee; Kim Rockford, Trustee

Excused Absence: Trustee Kevin Schultz

OFFICIALS IN ATTENDANCE

Joe Craven, Corporate Counsel; Michael Stratton, Deputy Clerk & Village Administrator; Craig Bangert, Chief of Police; Mike Moos, EMA Director

Media: Byron Painter

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Megan Davlin

OPENING

1. Roll Call. Deputy Clerk Stratton conducted roll call of the Village Board of Trustees. President Clatfelter noted that a quorum was present to conduct Village business. 2. Pledge of Allegiance. Byron Painter led the group in the Pledge of Allegiance. 3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda. Motion by Long, seconded by Trustee Rockford. Voice Vote with the Ayes having it 5/0. Motion passed.

CLERK’S REPORT

1. Presentation of Minutes of the June 21, 2022 Regular Board Meeting Minutes. Minutes of the June 21, 2022 Regular Board Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. There being none, President Clatfelter requested a motion to approve. Motion to Approve the minutes of the Regular Board Meeting of June 21, 2022 as presented by the Deputy Clerk was made by Trustee Hahn, seconded by Trustee Bull. Roll Call Vote Ayes having it 5/0. Motion Passed.

2. Presentation of Bills for Approval. The Deputy Clerk presented the warrants for Board approval. President Clatfelter asked if there were any questions of the Board. There being none, President Clatfelter called for a motion to approve the bills for payment. Motion to Authorize the warrants for payment as presented by the Deputy Clerk was made by Trustee Gray, seconded by Trustee Rockford. Roll Call Vote Ayes having it 5/0. Motion Passed.

TREASURER’S REPORT

1. Treasurer’s Report of April 30, 2022. Village Administrator Stratton presented the Treasurer’s report to the Board. President Clatfelter asked if the Board had any questions. There being no President Clatfelter called for a motion to approve the Treasurer’s report as presented. Motion to approve the Treasurer’s Report of April 30, 2022 was made by Trustee Hahn, seconded by Trustee Long. Roll Call Vote Ayes having it 5/0. Motion Passed

ENGINEERING REPORT

No Engineers Report.

LEGAL REPORT

No Legal Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

Village Administrator Stratton reported on the following items as updates to the Board. 1. Retention Pond at Ridge Lake Park in Birch Lake Estates. VA Stratton noted pond depth reported at 2.5 to 3 feet and no treatment of the pond will be affective at that depth. VA Stratton reported meeting an excavation contractor on site dredging and it is estimated to cost between 50-70,000 depending on method. Due to amount the Village will need to bid the project and identify available funding options to complete the project.

2. Golf Cart Program. VA Stratton reported to the Board that a meeting was held with Police and Administration to develop policy as requested by the Board at the prior meeting. 3. IML Conference September 15-17. VA Stratton noted that President Clatfelter, Trustee Rockford and Trustee Schultz have been signed up and confirmed reservations for the annual educational conference. President Clatfelter encouraged attendance by other Trustees and to get with the Village Administrator if desiring to attend.

PRESIDENT’S REPORT.

1. Ordinance 2022-12 RE FY23 Budget & Appropriation Ordinance. President Clatfelter addressed the Board about the Budget & Appropriation Ordinance and if there were any questions. Trustee Long asked if Public Works Vehicle requests were included. Village Administrator Stratton noted that they were in the Appropriation. President Clatfelter asked if there were any questions on the ordinance before the Board. There being none, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance number 22-12 FY 23 Budget and Appropriation Ordinance by Trustee Gray, Second by Trustee Hahn. Roll Call Vote Ayes having it 5/0. Motion Passed.

2. Ordinance 22-11 RE IGA for Animal Control Services with Sangamon County. President Clatfelter addressed the Board noting this is an annual agreement with Sangamon County and asked if there were any questions on the ordinance before the Board. There being none, President Clatfelter called for a motion to approve the ordinance. Motion to approve Ordinance number 22-11 IGA with Sangamon County to Provide Animal Control Services made by Trustee Long, Second by Trustee Bull. Roll Call Vote Ayes having it 5/0. Motion Passed.

3. Authorization to Hire Police Officer to Fill Vacated Position. President Clatfelter addressed the Board about the need to hire a fulltime police officer to replace a vacated position in the Sherman Police Department. President Clatfelter noted that Trustee Hahn was appointed as the Police & Public Safety Trustee and participated in the interview process of Mr. Hunter Poggi a certified police officer from the City of Springfield. President Clatfelter called for a motion to approve the hire of Hunter Poggi as full-time police officer with the Sherman Police Department. On motion by Trustee Hahn, Second by Trustee Gray with Roll Call Vote having it 5/0. Motion Passed.

COMMITTEE REPORTS

No Committee Reports.

SHERMAN POLICE DEPARTMENT REPORT

No Police Report.

EMERGENCY MANAGEMENT AGENCY REPORT

Director Moos addressed the Board to update them on the Hazard Mitigation Task Force and will discuss with the task force funding availability for dredging of pond retention areas.

DEPARTMENT OF PUBLIC WORKS REPORT

President Clatfelter addressed the Board noting that the Department of Public Works began a Tree trimming program this week around the Village and its streets and that they have been working with the RR at Sebring Road to reschedule the crossing upgrade to August 2, 2022.

NEW BUSINESS

No new business.

OLD BUSINESS

No old business.

CIVIC ORGANIZATIONS

No Organizations Scheduled.

PUBLIC COMMENT

President Clatfelter no one had signed up to address the Board.

Approved August 9, 2022

EXECUTIVE SESSION

No Executive Session.

ADJOURNMENT

President Clatfelter noted there were no further matters to come before the Board requested a motion to adjourn the public meeting. Motion by Trustee Rockford; seconded by Trustee Long. Voice Vote with Ayes having it 5/0. Motion Passed. Public Meeting was adjourned at 6:26pm.

https://www.shermanil.org/resources/45ce3f6e-88a1-404b-9622-9160c8b93fbd/2022%207%20(july)%2026%20board%20minutes.pdf?trackid=2022%207%20(july)%2026%20board%20minutes.pdf