Sangamon Sun

Village of Sherman Village Board met Sept. 20.

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee; Brian Long, Trustee; Kim Rockford, Trustee; Kevin Schultz, Trustee

Excused Absence: Trustee Bret Hahn

OFFICIALS IN ATTENDANCE

Joe Craven, Corporate Counsel; Michael Stratton, Deputy Clerk & Village Administrator; Craig Bangert, Chief of Police; Mike Moos, EMA Director; Tiffany Penley, Assistant Treasurer

Media: Byron Painter

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Megan Davlin, Ken Campbell

OPENING

1. Roll Call. Deputy Clerk Stratton conducted roll call of the Village Board of Trustees. President Clatfelter noted that a quorum was present to conduct Village business and that Trustee Rockford & Trustee Hahn had an excused absence. Trustee Rockford joined the meeting via phone as authorized by the Board at 6:10pm.

2. Pledge of Allegiance. Mark Hurley led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda. Motion by Gray, seconded by Trustee Long. Voice Vote with the Ayes having it 4/0. Motion passed.

CLERK’S REPORT

1. Presentation of Minutes of the August 9, 2022 Board Meeting Minutes. Minutes of the August 9, 2022 Regular Board Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. There being none, President Clatfelter requested a motion to approve. Motion to Approve the minutes of the Regular Board Meeting of August 9, 2022 as presented by the Deputy Clerk was made by Trustee Bull, seconded by Trustee Gray. Roll Call Vote Ayes having it 4/0. Motion Passed.

2. Presentation of Minutes of the September 2, 2022 Special Board Meeting Minutes. Minutes of the September 2, 2022 Special Board Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. Trustee Schultz noted the minutes needed to reflect his attendance and that Trustee Rockford was not in attendance. There being no further corrections, President Clatfelter requested a motion to approve the minutes as amended with corrections. Motion to Approve the minutes as amended/corrected of the Special Board Meeting of September 2, 2022 as presented by the Deputy Clerk was made by Trustee Schultz, seconded by Trustee Long. Roll Call Vote Ayes having it 4/0. Motion Passed.

3. Presentation of Bills for Approval. The Deputy Clerk presented the warrants for Board approval. President Clatfelter asked if there were any questions of the Board. Trustee Schultz asked about voided checks on the warrants. Director Stratton noted the voided checks were not received by the vendor via regular mail and needed voided and resent to the vendor. There being no further questions, President Clatfelter called for a motion to approve the warrants as presented. Motion to Authorize the warrants as presented by the Deputy Clerk was made by Trustee Gray, seconded by Trustee Bull. Roll Call Vote Ayes having it 4/0. Motion Passed.

TREASURER’S REPORT

1. Treasurer’s Report of June 30, 2022. President Clatfelter addressed the Board on the Treasurers report and asked if the Board had any questions of the Assistant Treasurer or Staff. There being none President Clatfelter called for a motion to approve the Treasurer’s report as presented. Motion to approve the Treasurer’s Report of June 30, 2022 was made by Trustee Gray, seconded by Trustee Schultz. Roll Call Vote Ayes having it 4/0. Motion Passed

TRUSTEE KIM ROCKFORD JOINED THE MEETING PHONE AT 6:10PM

ENGINEERING REPORT

President Clatfelter addressed the Board on project updates relating to major road improvements around the Village of Sherman.

LEGAL REPORT

No Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

Administrator Stratton addressed the Board to provide updates on ARPA funds received through grant funding, MFT Project repairs for Georgetown Oaks road area on Williamburg culdesac, and Route 66 Park additions by Public Works.

PRESIDENT’S REPORT.

1. Salary Ordinance. President Clatfelter noted this item is requested to be removed by the Administrator for further review prior Board discussion. Matter will be reintroduced at the October Board meeting.

2. Resolution 2022-04 Approving Contract with Greenfield Fitness for Purchase of Outdoor Fitness Stations at Sherman Village Park. Administrator Stratton addressed the Board about the bids reviewed and received by the Village from various vendors for fitness stations for Sherman Village Park Site Improvement. Administrator Stratton noted an anonymous donor contacted the Sherman Foundation to gift to the Village $20,000 toward this project initiative. President Clatfelter asked if the Board had any questions. There being no further questions, President Clatfelter called for a motion to approve the resolution as presented and to authorize execution of the agreement with Greefields Fitness to purchase fitness stations. Motion to approve Resolution 22-04 to approve purchase of fitness stations from Greenfields Fitness in the amount of $37,915 by Trustee Bull, Second by Trustee Rockford. Roll Call Vote Ayes having it 5/0. Motion Passed. President Clatfelter cast a vote in favor of the resolution.

COMMITTEE REPORTS

No Committee Reports.

SHERMAN POLICE DEPARTMENT REPORT

President Clatfelter addressed the Board about the resignation of Officer Burnley who accepted a position as Resource Officer for the Village of Rochester noting the primary reason for leaving was for IMRF pension benefits provided by Rochester. President Clatfelter also noted a candidate was interviewed recently by Trustee Hahn and Chief Banger and Deputy Chief Entringer and that offer will be extended with a follow up to the Board in the October Board meeting.

Chief Bangert addressed the Board about the progress to purchase the new police vehicle.

EMERGENCY MANAGEMENT AGENCY REPORT

Director Moos addressed the Board to provide update on the storm.

DEPARTMENT OF PUBLIC WORKS REPORT

No Public Works Report.

NEW BUSINESS

No new business.

OLD BUSINESS

No old business.

CIVIC ORGANIZATIONS

No Organizations Scheduled.

PUBLIC COMMENT

President Clatfelter no one had signed up that wished to address the Board.

EXECUTIVE SESSION

No Executive Session.

ADJOURNMENT

President Clatfelter noted there were no further matters to come before the Board requested a motion to adjourn the public meeting. Motion by Trustee Gray; seconded by Trustee Schultz. Voice Vote with Ayes having it 5/0. Motion Passed. Public Meeting was adjourned at 6:38pm.

https://www.shermanil.org/resources/04e1bba8-ac27-485f-9618-466a19064d7f/2022%209%20(sept)%2020%20board%20minutes.pdf?trackid=2022%209%20(sept)%2020%20board%20minutes.pdf