Sangamon Sun

Logan County Building, Grounds & Transportation Committee met Sept. 6.

Here are the minutes provided by the committee:

MEETING CALLED TO ORDER: Mrs. Estill calls meeting to order at 5:30 PM

Present: Mr. Wessbecher, Mrs. Estill, Dr. Hepler, Mrs. Davenport, Mr. Schaffenacker

Absent:

Guests: Kate Wright, Katrina Sanders, Kelly Elias Chris Wilson, Bill Walter

MOTION TO APPROVE BUILDING, GROUNDS & TRANSPORTATION MINUTES: Dr. Hepler seconded by Mrs. Davenport.

• TRANSPORTATION

PCOM Report – Mrs. Estill shares that the PCOM report is in packets and asks for any comments or questions. Mrs. Estill shares that Mrs. Webb had shared with her that everything is going smoothly.

OLD BUSINESS: none

NEW BUSINESS: none

• BUILDING & GROUNDS

OLD BUSINESS

1. Dome Restoration Update- Mr. Walter shares an update about the Dome Restoration. Mr. Walter states that the schedule with copper installation is going as planned. The suppliers have no issues currently. Seven of the scaffolding post have been so far to allow for the copper installation.

2. Potentials for Office Relocation During Restoration- Mr. Walter states that he will vacate his office in the Orr building opening the first floor up for occupancy. Mr. Walter states there should be more than enough space to move over 3rd floor. The 3rd floor will move back when work is complete and then the 1st and 2nd floors can move to the Orr Building. Mr. Wessbecher ask if the questionnaire has been sent out to the Department Heads. Mr. Walter states he expects it to be sent out late this week or early next week. Mr. Wessbecher states the plan is to move the bare minimum, only moving what is needed. Mrs. Elias asks about the moving, offices over to the Orr building. Mrs. Elias states her concerns about having access to the vaults, which her offices require daily access to their offices vault. Mr. Walter states he will have to check with the other committee members to answer Mrs. Elias’s questions. Mrs. Davenport shares that they have visited Regions Bank and they have two different areas available for rent on the first floor that would work for some of the offices. Mrs. Davenport doesn’t feel like the Orr building is enough room for everyone. Mrs. Davenport would like to have the Board Office and Economic Development offices moved over there (Regions) and possibly some other offices. There is public access as well. Dr. Hepler asks can the board wait to vote on this matter.

3. Concrete Pad/Pickleball Court Mr. Wessbecher states he received email that the court is being laid out and painted and should be shipping soon. Mr. Wessbecher states that he will get with Mr. Rohlfs about storing it in the warehouse at the Airport.

NEW BUSINESS:

1) ADA Playground Equipment Mr. Wilson shares some information and quotes with the members of the committee. Mr. Wilson says there is a combo swing for wheelchair and a smaller chair, with a molded seat. Mrs. Davenport asks if they will need a concrete pad for the wheelchair swing. Mr. Wilson states there are two options one is portable; the combination swing would need to be set in concrete. Mr. Wilson asks if a splash pad had ever been considered. Mrs. Davenport shares that it has been explored. Mrs. Davenport makes a motion to purchase ADA playground equipment, Mrs. Estill seconds the motion; Mrs. Davenport makes an amendment to her motion to approve the purchase of ADA equipment up to purchase the 2 each of expression swing, 2 handicap platform swing, and 2 merry go cycles up to $15,000 from the community development fund Seconded by Dr. Hepler. Motion carries.

2) Shed Estimates for Scully Park- Mr. Wilson shared the shed estimates he has obtained. Mr. Wilson explains the quotes and what is included in each quote. The committee discusses what is included in each bid. Mrs. Davenport asks about delivery and set up. Dr. Hepler makes a motion to purchase the English Cottage shed up to $25,000, seconded by Mrs. Davenport. Motion carries.

3) Phone Maintenance agreement- Mr. Wilson explains that Frontier no longer services Mitel phones, and the county does not have a maintenance agreement for phones. Mr. Wilson states he went around to County offices to survey who had Mitel phones. Mrs. Davenport ask if this is something that is needed.

4) Animal Control Bids-Mr. Wilson presents bids for drop ceiling installation at Animal Control. Mr. Schaffenacker makes a bid to approve the bid from Pro-Core, seconded by Dr. Hepler. Motion Carries.

REQUESTS:

Use of Scully Park for Recovery Walk by Chestnut Health Systems on 9/17/2022 Young Conservatives Flag Display for 9/11 Memorial on Courthouse Lawn on 9/11/2022 Mr. Schaffenacker makes a motion to approve all 3 request, Mrs. Estill seconds the motion. Motion carries.

Facility Manger Report Mr. Wilson presents a bid for concrete pads for ADA picnic tables, Mrs. Davenport asks about the number of pads needed. Mr. Wilson gives his opinion of what is needed. Mr. Wilson says he feels like 3 is sufficient. Mr. Wessbecher asks about the accessibility. Mrs. Davenport says she feels like 2 is enough. Mrs. Davenport makes a motion to approve two concrete pads for parks, seconded by Mr. Schaffenacker. Motion carries. Mr. Wilson discusses the need for removal of stumps at the parks, Baker tree service had been paid for the grinding but have not completed the work, Mr. Wilson states he has been trying to work with Baker’s to get the stumps grinded and he has not had any luck getting it done. Mr. Wilson states he has been told Baker Tree Service does not have a stump grinder. Mr. Wilson suggests hiring someone else to do the grinding, and then bill Baker Tree Service. Mr. Wessbecher mentions, there is a small tree that needs to be cut down and that should be included in the bid. Mr. Wilson states Frank had said he would cut the tree down. The committee discusses that option. Mrs. Davenport makes a motion to approve the removal of stumps up to $2500, seconded by Mrs. Estill. Motion carries. Mr. Wessbecher asks Mr. Wilson if he has looked into cameras that have discussed for security at the park. Mr. Wilson explains that there are some things to consider, power and internet would be needed. Mr. Wessbecher asks Mr. Wilson to collect bids and included the airport as well. Mr. Wessbecher suggests checking with Lincoln Land Communications, they have a sign out front advertising security cameras.

BUDGET REVIEW: Mr. Schaffenacker makes a motion to approve restoration bills, Dr. Hepler seconds the motion. Motion carries.

PUBLIC COMMENTS: Mrs. Elias asks about the bid for Building is going to be used for ice rink and the 100-amp power. Mrs. Elias makes a comment about the windows and the possibility of vandalism. Mrs. Elias asks about the mitel phones. There is some discussion about who to contact for assistance with phones. Kate Wright asks if the construction is going to interfere with the flag display, Mr. Walter said there is no issue

EXECUTIVE SESSION: none

COMMUNICATIONS Mrs. Elias asks about the bid for Building is going to be used for ice rink and the 100-amp power. Mrs. Elias makes a comment about the windows and the possibility of vandalism. Mrs. Elias asks about the mitel phones. There is some discussion about who to contact for assistance with phones. Kate Wright asks if the construction is going to interfere with the flag display, Mr. Walter said there is no issue.

APPROVE BUILDING & GROUNDS BILLS: Mr. Schaffenacker made motion to approve bills seconded by Mrs. Estill Motion carries.

ADJOURN MEETING:

Motion to adjourn meeting at 6:45 motion carried.

https://logancountyil.gov/images/BGT_Minutes_090622.pdf