Sangamon Sun

Village of Illiopolis Board of Trustees met May 15

Here are the minutes provided by the board:

Mayor Rogers called the meeting to order at 6:30 p.m. and led the Pledge of Allegiance.

A roll call was taken, all members were present.

Agenda

The agenda was adopted as presented.

Minutes

D Koonce made a motion to approve the May 1, 2023 meeting minutes as presented seconded by B Honea All ayes Motion carried 5-0-0

Visitors

Seth Flach from MG Engineers gave an update on the Storm Sewer Project. The project is in progress on Matilda Street. There have been some utility conflicts. They are going to add a new structure so the hydrant will not have to be replaced. The new structure is aprox $3900 where a new hydrant is $19,000.

Safety issues on Matilda were brought up. Seth will talk to Enter Construction about this. Mary Hawkins was present to ask about the ditches and whose responsibility it is to do seeding. Seeding will be done after the dirt settles by the Village and mowing will be done by the homeowner. Tiles will be removed soon. R Reed asked if the Treasurer could provide a breakdown of additional expenses that are being incurred for the project.

Thomas Rigdon presented prices on purchasing a Sawzall. R Reed made a motion to purchase a Milwaukee brand Sawzall from Farm & Home and M Peevler seconded Roll call vote was taken all ayes motion carried 5-0-0

Open Forum

Treasurer’s Report

The Treasurer presented the monthly reporting. A proposed budget was presented for Board members to review. M Peevler made a motion to approve the Treasurer’s report as presented with B Honea seconding Motion carried 5-0-0

.Economic Development Report

Engineering Report

P Weber gave an update on the corner of 7th & Elizabeth. There is a possible sink hole that will be looked into before repairing. Westside Park had a survey done and looks like the problem is on the South Side of Beaman. Steps can be taken to fix the grade on the park side. Engineer will talk to Public Works.

Old Business

Fence at Westside Park was discussed. R. Reed presented a bid from General Fence for a 6, 8 or 10 foot fence. R Reed made a motion to accept the bid for the installation of the 10 foot high fence to go around the basketball court on 3 sides, from General Fence in the amount of $8,104. D Koonce seconded Roll Call was taken Motion carried 5-0-0

Solar and sale of Waddell property will be discussed in Executive Session.

New Business

R Reed made a motion to approve Change Order #3 for the Storm Sewer Project structure for $3900 D Koonce seconded Roll Call taken motion carried 5-0-0

J DeVore made a motion to approve pay estimate for $44,954 for the Storm Sewer Project with M Peevler seconding Roll Call taken motion carried 5-0-0

Discussion was held on the installation of yield signs at Foster and Prairie Run and also at Cherry and Prairie Run. M Peevler made a motion to add the yield signs. B Honea seconded Roll call taken Motion carried 5-0-0

Discussion was held on the removal of yield signs at Foster and Beaman. D Koonce made a motion to remove the yield signs with B Honea seconding Roll Call taken Motion carried 5-0-0

A building permit to extend the deck at 8 Circle Drive was presented. After a couple of questions D Koonce made a motion to approve the building permit with J DeVore seconding All Ayes motion carried 5-0-0

Mayor Rogers advised the Board that wood chips are currently hard to get. The cost is aprox $39 a cubic yard. We are in need of 10 to 15 cubic yards. J DeVore made a motion to approve purchasing of wood chips for $750 with M Peevler seconding Roll Call taken Motion carried 5-0-0

Dilapidated Property

D Koonce mentioned about the 6 foot swap of mowing on the lot next to Dollar General. The rest of the lot is overgrown. Mayor Rogers said that the neighbors will be paid $40 each time they mow the yard at the old Methodist Church. . Mowing will be every couple of weeks. The Board was ok with this. Attorney Segatto will be sending a letter to the property owner for safety concerns.

Comments

B. Honea made a request to have the deputies stop 4 wheelers and dirt bikes riding on the village streets.

R Reed would like to have a letter sent to the residents at 212 Anne Street concerning grass in the street after mowing. Mayor will start out with a phone call. A reminder notice will be put in the paper for residents about not blowing grass into the streets.

D. Koonce informed the Board on weeding that was done on the Formosa Memorial. It is now ready for spraying to keep the weeds down. There are also some areas of landscaping that need work.

J. DeVore gave a report on employee health insurance. The cost will go up to $1,000 and will need to be renewed in June.

M Peevler mentioned about the sign on the interstate is in bad shape. He was informed that The Business Association is the one who put the sign up not the Village.

Mayor Rogers showed the Board a couple of possible designs for a Village seal. They chose one and the Mayor said he will have the attorney draft a resolution adopting it. He also asked about the refund of a water deposit when the Village has no record of it being applied or transferred to another account, but the homeowner has a receipt. Board said to honor it.

D Koonce made a motion to go into Executive Session at 7:36 pm for the sale or lease of village property and personnel M Peevler seconded Roll Call all ayes motion carried 5-0-0

R Reed made a motion to come out of Executive Session at 7:59 pm with J DeVore seconding Roll call all ayes motion carried 5-0-0

D Koonce made a motion to adopt Resolution 23-07 to authorize the sale of the former Waddell dealership property with R Reed seconding Roll call all ayes motion carried 5-0-0.

M Peevler made a motion to adjourn at 8:02 pm with D Koonce seconding. All ayes 5-0-0

https://illiopolis.illinois.gov/government/agenda-minutes/