Sangamon Sun

Ball-Chatham Community Unified School District 5 Board of Education met June 21.

Here are the minutes provided by the board:

1. CLOSED SESSION

Action: 1.1 Adjournment from Regular Session to Closed Session

Board Secretary called for a motion to move into Closed Session at 5:20 PM. Phipps moved to go into Closed Session. Upon said motion being seconded by Bryant, the Board Secretary called for a vote. All board members present voted "yes."  Strahle was absent from the meeting.

Discussion: 1.2 Topics of Closed Session

Discussion: 1.3 Closed Session Minutes [5 ILCS 120/2(c)(21)]

Action: 1.4 Adjournment from Closed Session to Regular Session

Board Secretary Rediger called for a motion to move into regular session. Bryant moved to go into regular session at 6:22 p.m. Upon said motion being seconded by Saunders, the Board Secretary called for a vote. All present board members voted "yes."

2. OPEN SESSION

Procedural: 2.1 Call Meeting to Order

Board President Saunders called for a motion to approve the evening's agenda. Calderon moved to approve the agenda for the Board of Education's regular meeting of May 31, 2023. Upon said motion being seconded by Strahle, the Board President called for a vote. All board members voted "yes."

Procedural: 2.2 Pledge of Allegiance

Action: 2.3 Roll Call

Board Members Bryant, Calderon, Murphy, Phipps, Rediger, and Saunders were present.  Strahle was absent from the meeting.

3. APPROVAL OF AGENDA

Action: 3.1 Approval of Agenda 

Board President Saunders called for a motion to approve the evening's agenda. Rediger moved to approve the agenda for the Board of Education's regular meeting of June 21, 2023. Upon said motion being seconded by Murphy, the Board President called for a vote. All present board members voted "yes."

Action: 3.2 Action Items from Closed Session 

Board President Saunders called for a motion to approve the closed session minutes from May.  Bryant moved to approve the closed session minutes of May 31, 2023. Upon said motion being seconded by Rediger, the Board President Called for a vote. All board members voted "yes."

4. COMMUNICATIONS

Information: 4.1 Recognition of State Finalists in Track and Soccer 

Students from GMS Track, GHS Track, and GHS Girls' Soccer who were present at the meeting were honored for their state title or placing at the state competition this spring.

Information: 4.2 Recognition of CACC Second Semester Students of the Month 

Students who were recognized as the January-April Students of the Month at CACC were recognized by the Board.

Information: 4.3 One Cent County Sales Tax Presentation

Dr. Lamon gave a presentation on the history of the One Cent County Sales Tax, the amount of funding that BCSD has received since 2019, and how the district has spent funding so far.  She also shared the proposed projects for the FY 24 (July 1, 2023-June 30, 2024) and the FY 25 (July 1, 2024-June 30, 2025) school years. The funds can only support facility repair and renovation. Calderon asked how funds for building repairs are available outside of the One Cent County Sales Tax. Previously, bond funds have been used.  There are no current bond funds available.

One Cent County Sales Tax Presentation

Information: 4.4 Citizens- Opportunity for Visitors to Address the School Board Concerning any Agenda Topic 

No citizens spoke.

5. BUDGET HEARING

Action, Information: 5.1 Budget Hearing for FY2022 Budget Amendments 

Calderon made a motion to enter into the Budget Hearing.  Bryant seconded the motion.  Jill Boomer from the Chatham Clarion asked a clarifying question about the Budget Amendment, specifically had there been another budget?  Charlotte Mongomery, BCSD CSBO, answered that the original budget had been approved in September.  A budget amendment is a process by which the district can report exactly how planned expenditures in September can be reported as actual expenditures in June.  A motion to close the hearing was made by Bryant and seconded by Murphy.

Action: 5.2 Approve FY2023 Amended Budget 

Board President Saunders called for a motion to approve the FY2023 Amended Budget.  Bryant moved to approve the amended budget. Upon said motion being seconded by Calderon, the Board President called for a vote. All present board members voted "yes."

6. CONSENT ITEMS

Action: 6.1 Adoption of Consent Agenda Items 

Board President Saunders called for a motion on "Consent Agenda Items" as presented.  Rediger moved to approve the consent items as presented. Upon said motion being seconded by Murphy, the Board President called for a vote. All present board members voted "yes."

Action (Consent), Minutes: 6.2 Minutes of Regular Board Meeting, May 31, 2023

Action (Consent), Minutes, Information: 6.3 Minutes of Facilities and Grounds Committee Meeting, June 7, 2023

Action (Consent): 6.4 Treasurer/Financial Report

Action (Consent): 6.5 School District Accounts Payable

Action (Consent): 6.6 School Activity Account Reports

Action (Consent): 6.7 FOIA Requests

Action (Consent), Information: 6.8 Second Reading of PRESS Policies

7. PERSONNEL CONSENT AGENDA ITEMS 

Action 7.0 Adoption of Consent Personnel Items 

Board President Saunders called for a motion on "Consent Agenda Personnel Items" as presented.  Phipps moved to approve the consent items as presented. Upon said motion being seconded by Bryant, the Board President called for a vote. All present board members voted "yes."

Action (Consent): 7.1 Resignations

Action (Consent): 7.2 New Hires

Action (Consent): 7.3 Retirements

Action (Consent): 7.4 Transfers

Action (Consent): 7.5 Leaves of Absence

Action (Consent): 7.6 Reclassifications

Action (Consent): 7.7 Administrative Contracts 2023/24

8. NEW BUSINESS

Action: 8.1 Paper Bid Results 

The administration sought approval to award the paper bid to Contract Paper Group, Inc. for $33.10 per case of paper.  A motion was made by Calderon and seconded by Rediger.  All present board members voted "yes".   

Action: 8.2 New District Office Project 

Dr. Lamon gave a presentation about the benefits of moving a majority of the administrative staff to the recently purchased WSEC building.  The advantages of the consolidation include better efficiency for the staff, better communication, and freeing up space in four school buildings that can be used for students.  Board President Saunders called for a motion to move forward with the bid process for the renovations to the building.  Phipps moved to approve moving forward with the bid process. Upon said motion being seconded by Bryant, the Board President called for a vote. All present board members voted "yes." 

New District Office Presentation

Action: 8.3 BCSD Fire and Burglar Alarm Systems 

The administration sought approval to move forward with awarding the district's monitoring and maintenance of our Fire and Burglar alarm systems to Thompson Electronics.  A motion was made by Bryant and seconded by Calderon.  All present board members voted "yes".      

Action: 8.4 Non-ESP Raises 

The administration made a recommendation to approve a 4% raise for the non-ESP staff.  A motion was made by Phipps and seconded by Calderon.  All present board members voted "yes".      

Action: 8.5 Raises for School Safety Officers 

The administration made a recommendation to approve a raise to the base salary of the SSO staff to $25.00 per hour or provide a 4% raise to those above the proposed base.  A motion was made by Bryant and seconded by Phipps.  All present board members voted "yes".      

9. COMMUNICATIONS

Information: 9.1 Future Board Meeting Dates / Dates for 2023/24SY 

July 12, 2023 - 4:00 PM -  Facilities and Grounds Committee Meeting at District Office

July 18, 2023 - 4:00 PM - Finance Committee Meeting at District Office

July 26, 2023 - 5:15 PM Closed Session and 6:30 PM Regluar Board Meeting at District Office

Information: 9.2 Citizens - Opportunity for Visitors to Address the School Board Concerning Any Topic 

Julie McAlister, CES Counselor and BCEA President spoke and commented that she is in favor of the new agenda design to consolidate the Personnel section of the agenda.

10. ADJOURNMENT

Action: 10.1 Adjournment of Regular Meeting 

With there being no further business, the Board President called for a motion to adjourn the meeting. Saunders moved to adjourn the regular session at 7:15 p.m. Upon said motion being seconded by Calderon, the Board President called for a vote. All present board members voted "yes."

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