Sangamon Sun

Village of Sherman Village Board met Oct. 17.

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE 

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee; Bret Hahn, Trustee; Brian Long, Trustee; Kevin Schultz, Trustee; Krista Sherrock, Trustee

OFFICIALS IN ATTENDANCE 

Michael Stratton, Deputy Clerk & Village Administrator; Tiffany Penley, Deputy Treasurer; Craig Bangert, Chief of Police; Mike Moos, EMA Director Byron Painter, Media Sun Times

PUBLIC IN ATTENDANCE (From Sign-In Sheet) 

No One Signed In.

OPENING 

1. Roll Call. Deputy Clerk Stratton conducted roll call of the Village Board of Trustees. President Clatfelter noted that a quorum was present to conduct Village business.

2. Pledge of Allegiance. Officer Vallar led the group in the Pledge of Allegiance. 

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda. Motion by Gray, seconded by Trustee Scherrock. Voice Vote with the Ayes having it 6/0. Motion passed. 

CLERK’S REPORT 

1. Presentation of Minutes of August 8, 2023 Regular Board Meeting Minutes. Minutes of the August 8, 2023 Regular Board Meeting Minutes were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the minutes of the August 8, 2023 Regular Board Meeting Minutes as presented by the Deputy Clerk was made by Trustee Bull, seconded by Trustee Schultz. Roll Call Vote Ayes having it 6/0. Motion Passed.

2. Presentation of Bills for Approval. President Clatfelter asked if there were any questions of the Board on the Warrants presented by the Clerk. There being no further questions, President Clatfelter called for a motion to approve the warrants as presented. Motion to Authorize the warrants as presented by the Deputy Clerk was made by Trustee Long, seconded by Trustee Schultz. Roll Call Vote Ayes having it 6/0. Motion Passed. 

TREASURER’S REPORT 

1. Presentation of May 31, 2023 Treasurer’s Report. President Clatfelter presented the Treasurer’s report and asked if there were any questions by the Board. There being none President Clatfelter called for a motion to approve the May 31, 2023 Treasurer’s Report. Motion by Trustee Bull, Second by Trustee Hahn to approve the May 31, 2023 Treasurer’s Report as presented by the Deputy Treasurer. Roll Call Vote. Ayes having it 6/0. Motion Passed. 

2. Presentation of June 30, 2023 Treasurer’s Report. President Clatfelter presented the Treasurer’s report and asked if there were any questions by the Board. There being none President Clatfelter called for a motion to approve the June 30, 2023 Treasurer’s Report. Motion by Trustee Long, Second by Trustee Gray to approve the June 30, 2023 Treasurer’s Report as presented by the Deputy Treasurer. Roll Call Vote. Ayes having it 6/0. Motion Passed. 

3. Presentation of July 31, 2023 Treasurer’s Report. President Clatfelter presented the Treasurer’s report and asked if there were any questions by the Board. There being none President Clatfelter called for a motion to approve the July 31, 2023 Treasurer’s Report. Motion by Trustee Bull, Second by Trustee Hahn to approve the July 31, 2023 Treasurer’s Report as presented by the Deputy Treasurer. Roll Call Vote. Ayes having it 6/0. Motion Passed. 

4. Presentation of August 31, 2023 Treasurer’s Report. President Clatfelter presented the Treasurer’s report and asked if there were any questions by the Board. There being none President Clatfelter called for a motion to approve the August 31, 2023 Treasurer’s Report. Motion by Trustee Hahnl, Second by Trustee Long to approve the August 31, 2023 Treasurer’s Report as presented by the Deputy Treasurer. Roll Call Vote. Ayes having it 6/0. Motion Passed. 

5. Presentation of September 30, 2023 Treasurer’s Report. President Clatfelter presented the Treasurer’s report and asked if there were any questions by the Board. Trustee Schultz asked about the Community Events expenses and requested details. There being no further questions President Clatfelter called for a motion to approve the September 30, 2023 Treasurer’s Report. Motion by Trustee Schultz, Second by Trustee Bull to approve the September 30, 2023 Treasurer’s Report as presented by the Deputy Treasurer. Roll Call Vote. Ayes having it 6/0. Motion Passed. 

ENGINEERING REPORT 

No Engineering Report

LEGAL REPORT 

No Legal Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT 

No Administrator’s Report.

PRESIDENT’S REPORT. 

1. Call for Adding Emergency Item to the Agenda. President Clatfelter called for a motion to add as an emergency item discussion and possible action on the matter involving the possible removal of the entry signs as requested by IDOT as they may not comply with their signage regulations and the demand by IDOT this be done immediately. Motion by Trustee Hahn, Second by Trustee Bull to add emergency item to the agenda for discussion involving the entry signs. Roll call vote. Ayes having it 6/0. 

2. Discussion & Possible Action re: Entry Signs. President Clatfetler addressed the Board noting the entry signs were installed by Ace Sign but did not comply with IDOT sign regulations as they were not breakaway, has display board that is not allowed, and size is too large. President Clatfelter noted the cost to remove was approximately $13,000 for both signs. Administrator Stratton addressed the Board on the meeting held with Ace Sign company and their belief the sign can be made to comply based on their review of the regulations. President called for a Motion to approve the expenditure of up to $13,000 to remove and relocate entry signs provided that Ace Sign has exhausted its approval process with IDOT. Motion by Trustee Schultz, second by Trustee Hahn. Roll Call vote with ayes having it 6/0. Motion Passed 

President Clatfelter noted to the Board the upcoming Sherman Trunk or Treat Program will be held on Saturday October 28 at Sherman Village Park and that staff has presented a list of projects for review and consideration and will be presented to the Board at future meetings. 

COMMITTEE REPORTS 

No Committee Reports.

SHERMAN POLICE DEPARTMENT REPORT 

1. Officer Promotion Ceremony. President Clatfelter and Chief Bangert swore in Officer Vallar to the command position of Sergeant with the Sherman Police Department.

EMERGENCY MANAGEMENT AGENCY REPORT 

1. SES Evacuation Drill.

2. Villas East Emergency Plan.

3. Tornado Follow-Up.

4. Siren Testing.

DEPARTMENT OF PUBLIC WORKS REPORT 

No PW Report.

NEW BUSINESS 

No new business.

OLD BUSINESS 

No old business.

Approved November 7, 2023

CIVIC ORGANIZATIONS 

No Organizations Scheduled.

PUBLIC COMMENT 

President Clatfelter noted there was no one signed up to address the Board.

EXECUTIVE SESSION 

No Executive Session was called.

ADJOURNMENT 

President Clatfelter noted there were no further matters to come before the Board and requested a motion to adjourn the public meeting. Motion by Trustee Hahn; seconded by Trustee Gray. Voice Vote with Ayes having it 6/0. Motion Passed. Public Meeting was adjourned at 7:00pm.

https://www.shermanil.org/resources/68127f38-6415-4cfa-adb0-61773c5c19e8/2023%2010%20oct%2017%20vb%20minutes.pdf?trackid=2023%2010%20oct%2017%20vb%20minutes.pdf