Sangamon Sun

Village of Sherman Board of Trustees met Nov. 7.

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Pam Gray, Trustee; Bret Hahn, Trustee; Brian Long, Trustee; Kevin Schultz, Trustee; Krista Sherrock, Trustee

Excused Absence: Sean Bull, Trustee

OFFICIALS IN ATTENDANCE

Michael Stratton, Deputy Clerk & Village Administrator; Don Craven, Corporate Counsel; Kevin Kuhn, Village Engineer; Tiffany Penley, Deputy Treasurer; Craig Bangert, Chief of Police; Mike Moos, EMA Director

Byron Painter, Media Sun Times

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Sophia Corredato; Trisha Carrell; Harley Simpkins

OPENING

1. Roll Call. Clerk Stratton conducted roll call of the Village Board of Trustees. President Clatfelter noted that Trustee Bull had an excused absence and that a quorum was present to conduct Village business.

2. Pledge of Allegiance. Sophia Corredato, Trisha Carrell, and Harley Simpkins led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda. Motion by Hahn, seconded by Trustee Gray. Voice Vote with the Ayes having it 5/0. Motion passed.

CLERK’S REPORT

1. Presentation of Minutes of October 17, 2023 Regular Board Meeting Minutes. Minutes of the October 17, 2023 Regular Board Meeting Minutes were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the minutes of the October 17, 2023 Regular Board Meeting Minutes as presented by the Clerk was made by Trustee Sherrock, seconded by Trustee Long. Roll Call Vote Ayes having it 5/0. Motion Passed.

2. Presentation of Bills for Approval. President Clatfelter asked if there were any questions of the Board on the Warrants presented by the Clerk. There being no questions, President Clatfelter called for a motion to approve the warrants as presented. Motion to Authorize the warrants as presented by the Clerk was made by Trustee Schultz, seconded by Trustee Sherrock. Roll Call Vote Ayes having it 5/0. Motion Passed.

TREASURER’S REPORT

No Treasurer’s Report

ENGINEERING REPORT

Village engineer Kuhn addressed the Board noting an error on the final plats for Old Tipton Estates Subdivision development and that they have worked with legal counsel to make corrections that were approved by Village Ordinance 2005-05 but failed to incorporated into the final plats. Corrected plats have been incorporated as part of these minutes to preserve the public record. No action was necessary on this matter per advice of legal counsel.

LEGAL REPORT

No Legal Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

No Administrator’s Report.

PRESIDENT’S REPORT.

1. Ordinance Re: Adoption of Whistleblower Protection Policy as Required by Law. President Clatfetler addressed the Board noting state law was enacted that requires adoption of a Whistleblower Protection Policy under 50 ILCS 105/401 et al. President Clatfelter noted the law allows for the appointment of an Auditing Official. President Clatfelter asked if there were questions of the Board. There being none, President called for a Motion to approve Ordinance 23-11 as presented with the naming of an Auditing Official to come at a later date. Motion by Trustee Schultz, second by Trustee Hahn. Roll Call vote with ayes having it 5/0. Motion Passed. President Clatfelter also voted in favor of the ordinance as part of the public record.

2. Ordinance Re: Authorization to Purchase & Finance Police Squad. Chief Banger addressed the Board about the purchase and finance of a new police vehicle as allowed under the budget. He noted their will be no surplus vehicle and that one vehicle would go back into the police feet. President Clatfelter noted that finance bids came in from area banks with the lowest coming in from Hickory Point Bank and Trust at 4.7%. President Clatfelter asked if there were any questions of the Board. Trustee Schultz noted that due to his affiliation with the Hickory Point Bank he will be abstaining from voting. President Clatfelter requested a motion to approve the ordinance 23-12 to purchase and finance the police pursuit vehicle. Motion by Trustee Long, second by Trustee Hahn. Roll Call votes with ayes having it 4-0 with Trustee Schultz abstaining. Motion passed.

3. Resolution Re: Authorization to Purchase Body & Squad Cmeras for Police for State Compliance with Reimbursment from Grant. Chief Bangert addressed the Board about the State law requiring police agencies in Illinois to purchase and implement body camers. He noted grant funding became available but the grant required purchase and install of cameras prior disbursement of funds. President Clatfelter asked if there were questions of the Board. There being none, President Clatfelter called for a Motion to approve Resolution 23-16 authorizing purchase of body and squad cameras. Motion by Trustee Hahn, second by Trustee Gray. Roll Call vote with ayes having it 5/0. Motion Passed.

4. Resolution Re: CY24 MFT Estimate for Maintenance Expenses. President Clatfelter requested Village Engineer address the Board on the resolution. Village Engineer Kuhn addressed the Boards noting the annual requirement to approve resolution for future spending of MFT with IDOT. President Clatfelter asked if there were questions of the Board. There being none, President Clatfelter called for a Motion to approve Resolution 23-17 Approving CY24 MFT Maintenance Program as presented by the Village Engineer.. Motion by Trustee Long, second by Trustee Hahn. Roll Call vote with ayes having it 5/0. Motion Passed.

COMMITTEE REPORTS

No Committee Reports.

SHERMAN POLICE DEPARTMENT REPORT

No Police Report.

EMERGENCY MANAGEMENT AGENCY REPORT

1. EMA Director Moos addressed the Board about his recent attendance at a volunteer donation class.

DEPARTMENT OF PUBLIC WORKS REPORT

No PW Report.

NEW BUSINESS

No new business.

OLD BUSINESS

No old business.

CIVIC ORGANIZATIONS

No Organizations Scheduled.

PUBLIC COMMENT

President Clatfelter noted there were several that signed up and asked if any wished to address the Board.

Approved December 5, 2023

1. Sophia Corredato student at Williamsville High School addressed the Board suggesting that a volleyball court be installed in the new park.

EXECUTIVE SESSION

Adjourn to Executive Session. President Clatfelter called for a Motion to resign to Executive Session as allowed under 5 ILCS 120/2 & 5 of the Open Meetings Act. Motion by Trustee Sherrock, Second by Trustee Schultz. Roll Call Vote with the ayes having it 5/0. Motion Passed. Board resigned to Executive Session at 6:30pm.

Arise from Executive Session. President Clatfelter requested motion to arise from closed session and return to regular public session. Motion by Trustee Long, Second by Trustee Schultz. All in favor. Motion Passed. Arose from closed session at 6:52pm.

ACTION ITEMS

1. Ordinance Re: Salaries for Certain Employees. President Clatfelter addressed the Board and recommended salary increase for certain employees of 4.25% retroactive May, 1, 2023 and asked if there were any questions of the Board. There being none, President Clatfelter requested a Motion to Approve Ordinance #23-13 Authorizing salary increase of 4.25% retroactive to May 1, 1023 for certain employees. Motion by Trustee Hahn, Second by Trustee Long. Roll call vote. Ayes having it 5/0. President Clatfelter also voted in favor of the Ordinance.

2. Merit Stipends for Certain Employees. President Clatfelter addressed the Board and recommended a $350 merit stipend for certain employees for their above and beyond performance this past year. President Clatfetler asked if there were any questions of the Board. There being none, President Clatfelter requested Motion to approve Resolution 23-18 authorizing Merit Stipends for Certain Employees. Motion by Trustee Gray, Second by Trustee Sherrock. Roll Call Vote. Ayes having it 5/0. President Clatfelter also voted in favor of the Resolution.

PRESIDENT MESSAGE.

President Clatfelter addressed the Board noting that in the December meeting the Board should decide on the distribution of funds raised for the Disaster Fund from March/April Tornado damage.

ADJOURNMENT

President Clatfelter noted there were no further matters to come before the Board and requested a motion to adjourn the public meeting. Motion by Trustee Long; seconded by Trustee Schultz. Voice Vote with Ayes having it 5/0. Motion Passed. Public Meeting was adjourned at 6:59pm.

https://www.shermanil.org/resources/d7b02931-9732-4510-83f3-2db7bca254a5/2023%2011%20nov%207%20vb%20minutes.pdf?trackid=2023%2011%20nov%207%20vb%20minutes.pdf