Sangamon Sun

Ball-Chatham Community Unified School District 5 Facilities and Grounds Committee met June 10

Here are the minutes provided by the committee:

Attendees included Committee Member Brent Kulavic, Joe Bolletta, Superintendent Dr. Becca Lamon and Mike Dobbs/Jared Koester, Director, Facilities and Grounds

Auditorium Stage Rigging

The stage rigging has been chained up and made safe for performances and district use. Schuler Shook, a theater design group was onsite on December 2, 2024 to begin putting a scope of work together. We anticipate the project to be publicly bid by mid-2025.

GHS Track Replacement

The project was awarded to Byrne and Jones (B&J) at the January 24, 2024 board meeting. The track project was started at the end of July 2024 and was turned over to the district in October 2024. New asphalt was installed in September 2024 but some neighborhood kids were able to access the site on bicycles and damaged a portion of the track on the east and west sides before the asphalt cured. The district funded the repairs on the east side and the west side was deemed repairable by applying two layers of spray on track surface. On November 14, 2024 a punch list visit was attended by athletics, facilities, Graham and Hyde Architects and Byrne and Jones (B&J) which revealed that the tire tracks and footprints were not covered up on the west side. B&J has agreed to replace approximately 150’ of track surface, including asphalt on the west side track at no cost to the district. B&J was onsite the week of March 3, 2025 to paint the fence that were covered in overspray when they applied the surface material. They plan on being onsite the week of June 9, 2025 to begin the removal and replacement of the 150’ section of the track.

CES HVAC Upgrade

The project was awarded to R.D. Lawrence. The geothermal field is complete and final connections have been made inside the newly constructed mechanical space. The new heat recovery units are in place and the new piping and electrical are being installed. Inside the building, all classroom furniture and materials have been removed and demolition of the ceilings and lighting has begun in all areas. The interior work includes installing new heating/cooling units throughout the 100/200 wings, new LED lighting and new ceilings. The substantial completion date for the project is 8/1/2025.

GHS Auditorium Sound Upgrade

The project was awarded to Pearl Technologies out of Peoria Heights, Illinois. Both parties are in possession of the signed contract. Originally Pearl Technologies did not include the line voltage work in their proposal but has since agreed to do the work per the specifications. Some of the line voltage work was completed over spring break and they are currently onsite install line voltage wiring and cabling associated with the new sound equipment. The substantial completion date for the project is 8/1/2025.

GMS Parking Lot Upgrade

This project was awarded to Hardsurfacing Inc. Work began on June 9, 2025 with the removal of the old asphalt on the west ring drive. The project includes replacing the ring road and the east parking area with concrete. In addition the small asphalt lots on the west side of the building will be demolished and replaced with new asphalt. Substantial completion is set for July 25, 2025

CES Parking Lot Upgrade

The project was awarded to Kinney Contracting. Demolition of the south lot is expected to begin the week of June 9, 2025. The project includes removing and replacing the south lot with new asphalt. Milling and overlaying the east lot and drive. Removing and replacing the asphalt east of the playground and replacing the west lot with concrete. Substantial completion is set for July 25, 2025

GHS- Baseball/Softball Dugout Upgrade

The project was awarded to Johnco Construction. The project includes removing and replacing the baseball and softball dugouts at GHS. The new structures will be constructed of concrete block built on a new concrete surface and will include a small storage building connected to both home dugouts as well as new equipment and bat cubbies. There is an extended lead time for the cubbies and bat storage but delivery is expected by early September. Substantial completion is set for August 1, 2025 but will likely be extended due to excess equipment lead times.

Transportation-Office/Restroom Upgrade

The project was awarded to Johnco Construction. The project includes an entire restroom upgrade as well as new flooring, ceilings and mechanical equipment in the office and break areas. The project also includes upgraded LED lighting throughout the ground floor. Substantial completion is set for July 25, 2025

GHS- Stair Tread/Handrail Replacements

These projects will likely be completed separately by their respective professions. The stair tread project was awarded to Patterson Flooring. Demolition was completed the week of June 2, 2025 and substantial completion is expected by the end of June. We have received three quotes for the handrail replacement and the project was awarded to Midwest Construction. The scope of work consists of refinishing the existing hand rails in 4 of the 6 stairwells and replacing the hand rails in the grand staircase. It is expected to start the week of June 9, 2025 and be completed by the beginning of the school year.

GHS/GES- Detectable warning installation

Work orders have been created and assigned to our in house staff. The materials have been ordered and completion is expected over the summer.

https://go.boarddocs.com/il/cusd5/Board.nsf/Public