Sangamon Sun

At a recent meeting, the Ball-Chatham Community Unified School District No. 5 Board approved changes to the 2016-17 student handbook.

The Ball-Chatham Community Unified School District No. 5 Board consists of seven board members elected to serve, without compensation, for overlapping terms of four years each.

Below are the minutes from this meeting, as provided by the board.

The regular meeting of the Board of Education of Community Unit District Number Five was May 23, 2016

at the Ball-Chatham District Office which place is within the boundaries of said district.

President Steve Copp called the meeting to order at 6:35 p.m. The Board clerk noted that Board members

Carter, Copp, Maddox, Sieren, Weitzel, Worley, and Yurevich were present.

Administrators present: Tricia Burke, Mike Dobbs, Jen Farnsworth, Russ Clover, David Hay, Elisabeth Gillham,

Elizabeth Gregurich, Tammi Kuhn, Jim Lee, Jim Lovelace, Charlotte Montgomery, Josh Mulvaney, Steve

Rembusch, Ashley Romadka, Tina Root, Betsy Schroeder, Kim Sepich, Eric Surges, Joe Viola, and Dr.

Doug Wood.

Media present: Joe Pritchett, Chatham Clarion

Approval of Agenda

President Copp called for a vote to approve the evening’s agenda.

Maddox moved to approve the agenda for the Board of Education’s regular meeting of May 23,

2016. Upon said motion being seconded by Sieren, the Board president called for a vote. All Board

members voted “yes.”

Action Items from Closed Session

Coming out of Closed Session, Board President Copp read aloud the following recommendation:

To approve the closed session minutes of April 25, 2016; May 10, 2016; and the revised minutes of

April 7, 2016 as amended or presented in closed session.

Maddox moved to approve the Closed Session Minutes of April 25, 2016; May 10, 2016;

and the revised minutes of April 7, 2016 as presented in Closed Session. Upon said

motion being seconded by Sieren, the Board president called for a vote. All Board members

voted “yes.”

Communications

Good News –

? The Glenwood Middle School Track coach, Max Wollet, introduced the medal winners from the

state track meet held this past weekend: Keondria Washington Hurdles 6

th; Abbey Stottler High

Jump 6

th; Evan Capps, Pole Vault 7

th; Chelky Blaise, 800 7

th; 8 Boys 4X400. 4

th

- Luke Lehnen,

Rene Croteau, Jason Hansbrough, Chelky Blaise, and Alt. Koen Wieland. Congratulations on an

outstanding season!

? John Davidson, President, of SAVE (Stop Arm Violation Education and Enforcement), a national

not for profit corporation working on making school bus stops safer, presented two school

district employees, Jim Lovelace and Tommy Johnson, with plaques for supporting school bus

stop safety for many years.

? On Friday, April 22, 2016 the BCEF held the 5th Annual Spring Gala Parade of Pigs Luau at

Erin's Pavilion. Thank you to everyone that came out and supported our event! We raised

$8,600 of which $7000 was given to the art departments.

Minutes of the Regular Meeting of Community

Unit District Number Five

Sangamon County, Illinois

May 23, 2016

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Citizens – None noted.

Consent

Board President Copp asked if anyone would like to pull any items out of Consent for further discussion.

Ms. Worley pulled Items 5.8 – Treasurer’s/Financial Report, and 5.14 – CACC 10-year survey and resolution.

Mr. Yurevich pulled Item 5.15 - Appointment of Members to the Ball-Chatham Educational Foundation

Board. Hearing none others, Mr. Copp called for a vote on the items listed under “Consent.”

Worley moved to approve the Consent Items (less 5.8, 5.14, and 5.15) as presented. Upon said motion

being seconded by Maddox, the Board president called for a vote. All members voted “yes.” Consent

Agenda items included:

? Adoption of Consent Agenda Items

? Minutes of Finance Committee Meeting, December 9, 2015

? Minutes of Finance Committee Meeting, April 18, 2016

? Minutes of Regular Board Meeting April 25, 2016

? Minutes of Special Meeting, May 10, 2016

? School District Accounts Payable

? School Activity Account Reports

? FOIA Requests

? Second Reading: Policies - Updated due to Senate Bill 100 (P.A. 99-456)

? Set Board Meeting Dates for 2016/17

? Renewal of IHSA and IESA Memberships for 2016/17

? Travelers Treasurer's Bond for Interim CFO

? Resolution to Dispose of Surplus and Non Salvageable Equipment

Treasurer’s/Financial Report – Board member Worley noted that at this time of year, revenues from taxbills have not yet been received and asked Interim Financial Officer, Charlotte Montgomery, if there hadyet been draws on the District’s line of credit. Mrs. Montgomery stated that $2.6 mil. had been drawn,and she anticipates no more would be needed. She also noted that the $2.6 mil. represents $100,000 lessthan was drawn last year. Ms. Worley also asked how many of the four State categoricals had been received

thus far. Mrs. Montgomery noted that three had been received, but could not say when or if theDistrict would receive the fourth. Mr. Clover also added that the District’s expenses are holding at 83%,and not exceeding the budget, but revenues are not keeping up.

Maddox moved to approve the Treasurer’s/Financial Report as presented. Upon said motionbeing seconded by Worley, the Board president called for a vote. All members voted “yes.”

CACC Ten Year Survey and Resolution – The Ball-Chatham School District is a member of the Capital AreaCareer Center (CACC) and the Board of Control for CACC has determined that certain improvements includingcarpet and installation of a new door will be completed. CACC has sufficient funds in its

Health/Life/Safety fund to cover the estimated replacement cost of the improvements. All boards of educationof member schools of CACC need to approve the resolution for these improvements. Ms. Worleyasked for clarification on what the District’s financial obligations are to CACC. Supt. Dr. Wood stated thathe would find out further information, but it was discussed that CACC is tuition based. Glenwood has 42students currently enrolled in CACC, and they have numerous quality programs there. In fact, one GHSstudent enrolled in their welding program qualified for a national welding competition. Board PresidentCopp also added that he was sure that CACC would welcome our Board members to visit the school, andwe could also have a representative report at a future Board of Education meeting.

Weitzel moved to approve the CACC Ten Year Survey and Resolution as presented. Upon saidmotion being seconded by Maddox, the Board president called for a vote. All members voted “yes.”

Appointment of Members to the Ball-Chatham Educational Foundation Board - The Board of Directors ofthe Ball-Chatham Educational Foundation (“BCEF”) consists of 12 members of the Ball-Chatham community, and the District Superintendent in an ex-officio capacity. Per the BCEF’s bylaws, the Board of Education

may appoint five (5) of the twelve (12) directors. The bylaws provide that directors appointed by theBoard of Education “may be a member of the staff of the Ball-Chatham School District or someone whohas a significant interest in the Ball-Chatham School District or any other business or community leader”

as determined by the Board of Education. Sitting Board of Education members, per the BCEF bylaws, areineligible to serve. Once appointed a director may serve up to three (3) consecutive two (2) yearterms. Directors’ terms of office are staggered so that no more than approximately half of the BCEF directors’terms expire annually. The Board of Education is asked to appoint three members to the BCEFBoard for the 2016-2017 school year. The terms for the following three appointees would begin on July 1, 2016.

? The BCEF Board recommends the re-appointment of SHELLEY EBENER. Shelley is completing her second twoyear term on the BCEF Board. Shelley is a BCSD teacher who has worked for this district in a variety of positionsfor over 27 years.

? The BCEF Board recommends the appointment of CHRISTINE SELF. Christine is employed as an attorney forthe Sorling Northrup law firm in Springfield. Christine is a district parent and prior to becoming a lawyer wasemployed by the BCSD as a Glenwood High School social studies teacher for seven years.

? The BCEF Board recommends the appointment of TOM SKELLY. Tom is a retired public utility executive, districtparent and long-time active supporter of the BCEF’s annual Titan Trek 5k fundraiser.

Mr. Yurevich asked about the process for nominating individuals to serve on the BCEF Board. He statedthat he didn’t personally know any of the recommended individuals and has difficulty voting to approvethem since he doesn’t know them. Discussion on the matter took place thereafter, and Board President

Copp advised tabling the item until they could receive further clarification on the process for approvingBCEF Board members.

Personnel Consent

Board President Copp asked if anyone would like to pull any items out of Personnel Consent for furtherdiscussion. Mrs. Worley asked that Item 6.16 – Employment of Full-Time Chief Financial Officer, Item 6.06

– Resignation of the GIS Financial Secretary, and Item 6.30 - Resignation of GHS Assistant Principal bepulled for further discussion. Hearing no others, Mr. Copp called for a vote on the matter.Maddox moved to approve the Consent Items (less Item 6.14 –Principal Contract Addendum) aspresented. Upon said motion being seconded by Sieren, the board president called for a vote. Allmembers voted “yes.” Personnel Consent Agenda items included:

? Retirement of CE Custodian – Randy Weiss (effective 6/1/2016)

? Retirement of CE Custodian – James Wiegand (effective 7/29/16)

? Resignation of GHS Librarian – Susan Klontz (end of SY)

? Resignation of CE Full-Time Teacher – Natasha Foiles (end of SY)

? Resignation of Paraprofessional – Heather Howard (end of SY)

? Resignation of GES Assistant Cook (3 hrs/day)– Nayla Yonan (end of SY)

? Resignation of CE Playground Supervisor – Victoria Montgomery

? Resignation of GHS Assistant Girls' Basketball Coach – Max Wollet

? Resignation of GHS Assistant Football Coach – Brad Butcher

? Resignation of GHS Assistant Football Coach – Caleb Cox

? Resignation of GHS Cross Country coach – Kristine Wujek

? Resignation of GMS Head Football Coach – Trevor Lehnen

? Resignation of GMS Assistant Football Coach – Josh Atwood

? Employment of Full-Time Assistant Principal at BE – Holly Rembusch

? Employment of Full-Time Assistant Principal at GES – Sarah Yakus

? Employment of GMS Language Arts Teacher – Trisha Braasch

? Employment of GMS Special Education Teacher – Erin Cruz

? Employment of CE Night Custodian – Phillip Payne, JR.

? Employment of GHS Assistant Football Coach – Trevor Lehnen

? Employment of GHS Assistant Football Coach – Josh Atwood

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? Honorable Release of Mentors for 15/16 - Lisa Pescitelli, Laura Reitz, Michele Bishoff, Ari Curtis, Rose Ruppel,Caitlin Barrett, Becky Adams, Jamie Althoff, Monica Lee, Elizabeth Saxton, Sarah Yakus – Lead Mentor

? Involuntary Building Transfers – Michelle McMahon, Heather Stokes

? Increase to PT Speech Language Position – Brittany Cruz

? Increase to PT Hearing Itinerant Position – Kara Dowell

? Employment of 2016 Extended ESY Staff – Teachers - Mary Meisner, Brittany Bradford, Carrie Howell, Lisa

Bostrom, Angela Clarke; Paraprofessionals: Joelle Council, Lori Aragon, Kate Talley, Shauna Trautvetter,Dawn Albers, Betsy Hermes, Michelle Beagles, Nicole Lutchman, Toni Fahs, Faith Yanor, Karie Loving, BriWeisenburn, Crystal Templeton

? Principal Contract Addendum – Tricia Burke (updated wording)

Before the Board discussed the three items that were pulled, they recognized and congratulated Mrs. Holly Rembusch,who has accepted the position of Assistant Principal at Ball Elementary School beginning July 1, 2016; and Mrs. SarahYakus, who has accepted the position of Assistant Principal at Glenwood Elementary School, effective July 1, 2016.

Supt. Dr. Wood later reiterated that there were a number of outstanding candidates for these two positions, and feelsthat they will be a great addition to his administrative team. He noted that he felt it was important to recognize thequality of these applicants.

Resignation of GIS Secretary – Lynn Driskell (effective 7/7/2016) –Mrs. Driskell was thanked for her years of service tothe District, and was wished all the best in her future endeavors.

Worley moved to approve the Resignation of GIS Secretary – Lynn Driskell (effective 7/7/2016). Uponsaid motion being seconded by Maddox, the board president called for a vote. All members voted

“yes.”

Employment of Chief Financial Officer - Charlotte Montgomery, CPA – Ms. Worley welcomed Mrs. Charlotte Montgomeryas the Chief Financial Officer for Ball-Chatham, and said that she looked forward to working with her.Worley moved to approve Employment of Chief Financial Officer - Charlotte Montgomery, CPA. Uponsaid motion being seconded by Sieren, the board president called for a vote. Board membersCopp, Maddox, and Sieren voted “yes.” Board member Yurevich abstained, stating that he worksfor Mrs. Montgomery’s husband, and thus would be a conflict for him to vote on the matter. Mrs.Weitzel abstained as well, stating that while she doesn’t believe [the District] should hire a CFOwho’s spouse and business partner is the boss of a sitting board member, out of trust in the superintendent,she instead will abstain.

Resignation of GHS Assistant Principal – Kevin Moore (effective 6/30/16) – Ms. Worley thanked Mr. Kevin Moore for hisyears of service as Asst. Principal at GHS, and wished him well.Weitzel moved to approve the Resignation of GHS Assistant Principal – Kevin Moore (effective

6/30/16). Upon said motion being seconded by Maddox, the board president called for a vote. All

members voted “yes.”

New Business

Student Discipline Handbook Changes for 2016/17 School Year - Annually, the schools' handbook committeesmeet to review changes needed to the student discipline handbooks for the upcoming year. Mr. DavidHay, Assistant Principal at GHS presented on the proposed changes being recommended by thesecommittees and administration. He noted that the changes in language were largely due to the passing ofSB 100. After Board approval, each school will post on their websites the revised Student Discipline Handbooks.Weitzel moved to approve the Student Discipline Handbook Changes for the 2016-17 SchoolYear. Upon said motion being seconded by Maddox, the board president called for a vote. Allmembers voted “yes.”

Graduation Procedures – GHS Principal Jim Lee provided Board members information on Graduation, andtheir role. Graduation is June 4 at 8 p.m. at the Prairie Capital Convention Center, Springfield.

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Communications

Future Board Meeting Dates – Supt. Dr. Wood noted that he will be on vacation at the time of the regularlyscheduled Board meeting in June. Board members agreed that June 22, 2016 would work instead.

? May 26, 2016 - End of year staff breakfast - 8 a.m. at GHS Commons

? June 22, 2016 - Regular Board Meeting

Citizens – None noted, but Supt. Dr. Wood thanked all staff for their outstanding work this year, and statedhe is amazed by the incredible success of Ball-Chatham students.

Adjournment

With there being no further business, Board President Copp called for a motion to adjourn.

Maddox moved to adjourn the regular session at 7:20 p.m. Upon said motion being seconded bySieren, the president called for a vote. All Board members voted “yes.”

_____________________________

Betsy Schroeder, Board Clerk

_____________________________ _____________________________

Steve Copp, President Greg Yurevich, Secretary