Sangamon Sun

At a meeting this week, the Springfield Committee of the Whole considered advancing an ordinance to annex the Wabash Trail.

Below is the agenda for this meeting, as provided by the committee.

Current Meeting Summary

Committee of the Whole summary for 7/26/2016.

Presentation Documents

Meeting Documents

Summary of Agenda Items

2016-294

AN ORDINANCE AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH SANGAMON COUNTY, ILLINOIS, TO REALLOCATE FUNDS RECEIVED IN CONNECTION WITH THE 2016 BYRNE JUSTICE ASSISTANCE GRANT PROGRAM (#2016-H2815-IL-DJ) FROM THE U.S. DEPARTMENT OF JUSTICEThis ordinance will authorize the City of Springfield, Springfield Police Department and Sangamon County Sheriff's Office, to enter into a "Memorandum of Understanding" (M.O.U.) agreement as defined and required by the U.S. Department of Justice Grant (JAG). The M.O.U. recognizes that the City of Springfield, Springfield Police Department, will act as the applicant and fiscal agent for the joint funds. The M.O.U. is required to be signed by both parties and submitted to the Department of Justice. When the grant is awarded a separate ordinance will be processed accepting the grant award, funding and authorization for payment to Sangamon County Sheriffs Office. Grant Application #2016-H2815-IL-DJ will be also known as "JA13" The total award is $113,909.00, whereas the Springfield Police will receive $74,041.00 and Sangamon County will receive $39,868.00 per this agreement.

Agenda Type: Agenda Item

Department: Public Safety

2016-294.pdf

2016-295

AN ORDINANCE AUTHORIZING THE EXECUTION OF A TWO-YEAR CONTRACT, NUMBER PW 17-02, WITH REX D. EVANS AKA EVANS CARTAGE FOR BRANCH AND YARD WASTE DISPOSAL SERVICES FROM AUGUST 1, 2016, THROUGH JULY 31, 2018, FOR AN AMOUNT NOT TO EXCEED $662,174.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the execution of contract PW17-02 with ans Cartage for branch and yard waste disposal services from August 1st, 2016 to July 31st, 2018. Evans was the sole bidder for this RFP. The total amount of the contract $662, 174.00 or $331,087.00 per yr with a renewal option for an additional year.

Agenda Type: Agenda Item

Department: Public Works

2016-295.pdf

2016-296

AN ORDINANCE ANNEXING CERTAIN DESCRIBED PROPERTY KNOWN AS THE WABASH TRAIL TO THE CITY OF SPRINGFIELD(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-296.pdf

2016-298

AN ORDINANCE AUTHORIZING AN ANNEXATION AGREEMENT WITH PAUL D. BILECK AND BONNIE J. BILECK FOR THE PROPERTY LOCATED AT 4130 SOUTH SECOND STREET(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-298.pdf

2016-299

AN ORDINANCE ANNEXING CERTAIN DESCRIBED PROPERTY LOCATED AT 2435 ARDMORE AVENUE (JAMES M. AND MARY FRANCES DEROSA)(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-299.pdf

2016-300

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT WITH JAMES M. DEROSA AND MARY FRANCES DEROSA FOR THE PROPERTY LOCATED AT 2435 EAST ARDMORE AVENUE(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-300.pdf

2016-297

AN ORDINANCE ANNEXING CERTAIN DESCRIBED PROPERTY LOCATED AT 4130 SOUTH SECOND STREET (PAUL D. BILECK AND BONNIE J. BILECK)(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-297.pdf

2016-301

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING EXECUTION OF CONTRACT CSl 7-05-27 WITH BLACK & COMPANY, MASCO PACKAGING & INDUSTRIAL SUPPLY, INC. AND TRIAD INDUSTRIAL SUPPLY CORP. FOR THE PURCHASE OF JANITORIAL SUPPLIES FROM AUGUST 1, 2016, THROUGH JULY 31, 2019, FOR THE OFFICE OF BUDGET & MANAGEMENT FOR A TOTAL AMOUNT NOT TO EXCEED $150,000.00This contract provides Janitorial Supplies to all City departments. We are accepting the low bids meeting specifications for janitorial supplies at the unit prices quoted in quantities estimated by various departments. This contract is awarded by sections with the following awards: Black and Company: Sections A,B,C,D,E,F,G,J,L,M,P,R; Masco Packaging & Industrial Supply, Inc: Sections l,K,N,Q; and Triad Industrial Supply Corp.: Section H. All vendors are local.

Agenda Type: Agenda Item

Department: Finance

2016-301.pdf

2016-302

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING EXECUTION OF A TWO-YEAR CONTRACT (#CSl 7-06-35) WITH PRAIRIELAND FS, INC., TO PROVIDE AUTOMOTIVE FUEL TO VARIO US OFFICES AND DEPARTMENTS OF THE CITY OF SPRINGFIELD IN AN AMOUNT NOT TO EXCEED $1,300,000.00This contract provides for the purchase of Propane, Regular Unleaded 10% thanol (87 Octane), Premium Unleaded 10% Ethanol (93 Octane), #1 Low Sulfur Diesel Fuel, #2 Low Sulfur Diesel Fuel,# Low Sulfur Diesel Fuel Dyed for Off-Road Use, and #2 Low Sulfur 2% BioDiesel Fuel for all departments for the City of Springfield from August 1, 2016 through July 31 , 2018 in an amount not to exceed $1,300,000.00

Agenda Type: Agenda Item

Department: Finance

2016-302.pdf

2016-303

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE FOR STUGOTS, INC. D/B/A PALERMO'S OF SPRINGFIELD LOCATED AT 751 DURKIN DRIVEStugots Inc. d/b/a Palermo's of Springfield, 751 S. Durkin Drive, has changed the location of the business and only offers carry out service and no longer meets the requirements for a Class "E" liquor license. This ordinance will authorize a decrease in the number of Class "E" liquor licenses authorized. A Class "E" liquor license entitles the sale of beer and wine only, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only and is a 1 a.m. license.

Agenda Type: Agenda Item

Department: General City Business

2016-303.pdf

2016-304

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR 411 EAST INCORPORATED D/B/A 411 EAST AND LOCATED AT 411 E. WASHINGTON STREET411 East Incorporated d/b/a 411 East, has applied for a Class "D" liquor license for the business located at 411 E. Washington St. A Class "D" liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only and is a 1 a.m. license.

Agenda Type: Agenda Item

Department: General City Business

2016-304.pdf

2016-305

AN ORDINANCE AUTHORIZING A CONTRACT WITH ADVANCED UTILITY SYSTEMS CORPORATION IN AN AMOUNT NOT TO EXCEED $217,250.00, FOR UPGRADES TO CIS INFINITY SYSTEM, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for version upgrades to the current CIS Infinity System. This ordinance approves a contract with Advanced Utility Systems Corporation ("Advanced"). The cost includes software, development, consulting and other services related to the required version upgrades. The contract price is $201,250.00, and $16,000.00 is estimated for travel expenses for implementation. The upgrade will improve Customer Service response time due to increased processing speeds, allow an increase in function security & provide for customization of forms for users based upon job needs. Additionally, it includes the conversion process, installation & configuration including rates, bill calculations, existing interfaces conversion, training, bill print, database administration services, project management & post go-live support. Advanced was selected as CWLP's billing & customer information system vendor in 2001 pursuant to an RFP. Advanced is the owner of this software, and is the only vendor from which we can purchase upgrades for our existing system. Advanced is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-305.pdf

2016-306

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE17- 05-31 - UNIT 4 SCR CATALYST REPLACEMENT WITH HENSON ROBINSON COMPANY IN AN AMOUNT NOT TO EXCEED $144,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for catalyst replacement at Unit 4. This ordinance accepts Contract UE17-05-31 in an amount not to exceed $144,000.00, with Henson Robinson Company ("Henson Robinson"), for replacement of the catalyst in Unit 4. The top layer of catalyst is reaching exhaustion and becoming fouled. It needs to be removed & replaced with new catalyst in order to maintain proper operation for NOx removal & continued operation of the unit. This ordinance is to provide the labor and equipment to replace the layer. This is a normal maintenance event & will occur periodically throughout the service life of the unit. The catalyst is being purchased under a separate ordinance. There were 2 bidders on this contract. Henson Robinson was the only local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-306.pdf

2016-307

AN ORDINANCE AUTHORIZING THE PURCHASE OF RADIOS FROM MOTOROLA SOLUTIONS, INC. AND WIRELESSUSA OFF OF STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $62,271.18, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of radios off of a State Contract. This ordinance authorizes the purchase of radios in an amount not to exceed $62,271.18, with Motorola Solutions Inc. & WirelessUSA ("Motorola"). The State of Illinois solicited bids for radios, and allows municipalities to share in the bulk cost savings by ordering off of such contracts. Since the police department upgraded its radio system, CWLP Security is unable to communicate with them on our existing radios. This ordinance will allow the purchase of radios that are capable of communicating with other departments.

Agenda Type: Agenda Item

Department: CWLP

2016-307.pdf

2016-308

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $47,182.00 UNDER CONTRACT NO. UW17-03-09 WITH CALLENDAR CONSTRUCTION COMPANY, INC. FOR PURCHASE OF RIP RAP MATERIALS FOR A TOTAL AMOUNT NOT TO EXCEED $196,071.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard funding increase ordinance for rip rap materials. This ordinance authorizes additional funding in an amount not to exceed $47,182.00 with Callendar Construction Company Inc. ("Callendar"). Some of the rock purchased under the original ordinance was needed for the ash ponds. This ordinance allows the purchase of rip rap materials to replenish the stockpile so the shoreline stabilization program can continue. Ordinance No. 183-05-16 awarded Contract UW17-03-09 in the total amount of $148,889.00. ThisOrdinance will increase the total amount payable under said contract to $196,071.00. Callendar is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-308.pdf

2016-309

AN ORDINANCE APPROVING AN APPLICATION FOR WATER SERVICE OUTSIDE THE CITY OF SPRINGFIELD FOR THE PROPERTY LOCATED AT 610 ST. JOSEPH STREET, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance approving water service outside of the City. The Council previously adopted Resolution No. 87-96, which provides for certain municipal policies with regard to water main extensions and water taps outside the corporate limits of the City of Springfield. Berean Baptist Church has made application to the City for water service to their property at 610 St. Joseph Street. The Water Engineering Department has reviewed the application and is requesting that this location be approved for water service. The property to be served by the water is located within the limits of the Village of Southern View, therefore annexation will not be pursued. This property has frontage on an existing 6-inch water main along St. Joseph Street; therefore, this application falls under Exception 3(b) of Council Resolution No. 87-96. The work will be done on a time & material basis, & Berean Baptist Church will be responsible fora actual installation costs.

Agenda Type: Agenda Item

Department: CWLP

2016-309.pdf

2016-310

AN ORDINANCE AUTHORIZING PERMANENT EASEMENTS AND DONATION OF RIGHT OF WAY TO THE SANGAMON COUNTY HIGHWAY DEPARTMENT FOR WIDENING OF WOODSIDE ROAD, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance approving and authorizing the grant of permanent easements & a quitclaim deed to the Sangamon County Highway Department ("Department") for the widening of Woodside Road. The Department is seeking to acquire property for such purposes. CWLP owns land in the area that is currently vacant ground used as buffer acreage to the lake. The Department seeks a donation of the easements and right of way.

Agenda Type: Agenda Item

Department: CWLP

2016-310.pdf