Sangamon Sun

At a recent meeting, the Prairie Skies Public Library District Board discussed how the library should calculate non-resident fees.

The Prairie Skies Public Library District is governed by a board of trustees consisting of seven members who are elected to four-year terms. The board meets at 6 p.m. on the second Tuesday of each month.

Below are the minutes from this meeting, as provided by the board.

Minutes from the Regular Meeting Prairie Skies Public Library District Ashland Location June 14, 2016

The regular meeting of the Prairie Skies Public Library was called to order at 6:00pm by Mark Cochran.

Attendance: Trustees Present: Mark Cochran, Wendell Walch, Angela Larakers, Anna Stone, Lana Pfaffe

Trustees Absent: Dareea Pavia

Staff Present: Kathleen Roegge, Director, Kelly Greene, Clerk

Visitors: Diane Hatcher

Regular Agenda Items: The agenda was approved as presented on a motion by Stone, seconded by Walch.

It was reported by Cochran that he received a letter of resignation from Dareea Paiva prior to the meeting tonight, leaving her trustee position available.

Approve Previous Minutes: Minutes from the regular meeting held May 10, 2016 were presented for review. The minutes were approved as amended on a motion by Pfaffe, seconded by Stone. Motion carried.

Financial Report: The Financial Report for May 2016 was presented and discussed.

Submit Bills: Bills submitted for tonight were submitted totaling $9,937.06. Motion to pay bills by Stone, with a second by Walch. Ayes: Cochran, Walch, Larakers, Stone, Pfaffe Nay: 0 Absent: 0

Statistics: Monthly statistics for the month of May 2016 were presented by Kathleen Roegge, Director.

Directors Report A report on the daily activities of the library and special programming was made by Kathleen Roegge, Director:

- Kathy reported on the staff work on the special collections areas. A brief tour of the vault, holding the special collection items was given to the trustees so they may see the progress and plans for future.

- An update was given on current library programming including story hours, technology programs, and an update on the summer reading program. Future program ideas were also discussed including local authors and travelogues from local residents.

- Painting will begin on the Ashland location soon by Ric Rakowski as previously approved.

Committee Reports: The nominating committee, including Walch, Paiva, and Stone, met and presented the following slate of officers:

President - Mark Cochran; Treasurer - Anna Stone; Secretary - Lana Pfaffe On a motion by Larakers, seconded by Walch, the slate officer was approved.

Old Business: Kathy reported on the Ashland roof repair project. One bid/recommendation has been received. She will work to obtain three more bids for the project prior to a decision being made.

The interior painting at the Ashland location will begin next week. Kathy explained the colors that have been selected for the different workspaces. It may be necessary to pull in some local help to move the furniture and shelving for painting to be completed.

The 2016/2017 Board Meeting Calendar was presented for review, with the meeting night being left on the second Tuesday. Following discussion, the 2016/2017 Board Meeting Calendar was approved on a motion by Pfaffe, seconded by Larakers.

New Business: Kathy presented information related to the calculation of the Non-Resident Policy. Following discussion, it was decided to use the General Mathematical Formula as the calculation method based on a motion by Walch, seconded by Cochran.

The Prevailing Wage Ordinance 2016-4 was presented for review by the trustees. Kathy reported that the Department of Labor has not yet released new prevailing wage rates for 2016 and currently the rates effective are those dated July of 2015. The ordinance language was adjusted to reflect that projects would be prevailing wage projects would be undertaken at the most recent rates in effect by the Department of Labor. Following discussion, the Prevailing Wage Ordinance 2016-4 was approved on a motion by Pfaffe, seconded by Stone.

Kathy presented information on two computers and related software that will need to be purchased for Kathy Roegge and Liz Heady to use as well as a desk for Liz Walbaum for use in Ashland. Following discussion, it was approved for Kathy to make the needed purchases on a motion by Pfaffe, seconded by Stone.

Kelly presented information related to the SIMPLE IRA that is in place for library employees. The current library match rate is 3%. Following discussion, it was decided to keep the match percentage for the library IRA contribution at 3% based on a motion by Cochran, and a second by Walch.

A discussion was held regarding dates that the library will be closed at the end of the year. In 2016, Christmas and New Years will be on Sunday, therefore the library will be closed the following Mondays.

Committees to Meet: None

The Board entered closed session at 7:30pm for the purpose of discussing staff evaluations and salary recommendations as well as the current trustee openings.

The Board adjourned closed session at 8:10pm and returned to regular session.

On a motion by Stone, seconded by Walch, the staff salary increases were approved as presented.

On a motion by Walch, seconded by Pfaffe, the Trustee openings are to be filled by appointments of the following individuals: Diane Hatcher and Sandra Jurgens.

The next meeting will be held on July 12, 2016 at 6:00pm at the Pleasant Plains, IL location.

Respectfully submitted,

Kelly S. Greene Board Clerk