Sangamon Sun

The city of Springfield Committee of the Whole met Sept. 27 to accept bids.

Here are the meeting's minutes, as provided by the committee:

"City of Springfield Committee of the Whole is located at 1450 Groth St, Springfield, IL 62703."

COMMITTEE MINUTES Tuesday, September 27, 2016 City Council Chambers 5:30 p.m.

Ward 1 Chuck Redpath Ward 6 Cory Jobe (Chair) Ward 2 Herman Senor Ward 7 Joe McMenamin (Vice) Ward 3 Doris Turner Ward 8 Kris Theilen Ward 4 John Fulgenzi Ward 9 Jim Donelan Ward 5 Andrew Proctor Ward 10 Ralph Hanauer

Alderman McMenamin called the September 27, 2016 Committee of the Whole Meeting to order at 5:30pm. He asked everyone to join in reciting the Pledge of Allegiance.

Clerk Lesko took the roll call of members.

PRESENT: Alderman Redpath , Alderman Senor , Alderman Turner , Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin , Alderman Theilen , Alderman Donelan

and Alderman Hanauer

ABSENT: Alderman Jobe

Clerk Lesko announced that the committee had a quorum.

Alderman McMenamin asked for a motion to approve the committee meetings minutes for September 13, 2016. Alderman Senor made the motion with Aldermen Proctor and Donelan seconding the motion to dispense with the reading and approve the minutes. The motion passed with a voice vote of 9-0.

Alderman McMenamin asked if there were any ordinances tabled and remaining in committee to come out for discussion. No one made a motion to remove any of the agenda items.

Next, agenda item 2016-374 AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $2,678,000.00 UNDER CONTRACT NO. UE13-09-45 – FGDS LIMESTONE SUPPLY WITH CENTRAL STONE COMPANY FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $13,270,000.00, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Hanauer made a motion to place the agenda item on the consent agenda. Alderman Donelan seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-375 AN ORDINANCE AUTHORIZING THE PURCHASE OF CHASSIS AND SWITCHES FOR DALLMAN AND MILLER STREET DATACENTERS FROM CDW GOVERNMENT LLC FROM A STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $284,502.35, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Hanauer made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9- 0.

Next, agenda item 2016-376 AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-08-50 – MAILING SERVICES WITH QUICKSILVER MAILING SERVICES, L.L.C. IN AN AMOUNT NOT TO EXCEED $135,000.00, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Theilen made a motion to place the agenda item on the consent agenda. Aldermen Turner seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-377 AN ORDINANCE AUTHORIZING THE REPAIR OF THE NORTH BOILER FEED PUMP VOLUTE FOR UNIT 31 & 32 FROM FLOWSERVE US INC. IN AN AMOUNT NOT TO EXCEED $69,460.00, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Theilen made a motion to place on the consent agenda. Alderman Turner seconded the motion. Alderman Hanauer wanted to make sure that this is going to happen during other unit outages. Chief Engineer Doug Brown said that this would be during the spring outage. This is the three year inspection. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-378 AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT VALVES FOR UNIT 33 FROM PIONEER PUMP & PACKING INC. IN AN AMOUNT NOT TO EXCEED $65,500.00, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Turner made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-379 AN ORDINANCE APPROVING A TELECOMMUNICATIONS CARRIER FRANCHISE AGREEMENT AND MASTER LICENSE AGREEMENT WITH MOBILITIE, LLC, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Theilen made a motion to place the agenda item on the consent agenda. Alderman Turner seconded the motion. Alderman Proctor wanted a little bit more detail of what this entails. Mr. Brown said that this agreement is to use the CWLP electric polls to run wire for their telecommunications. Other companies use CWLP polls and enter into agreements. Some of the fees go to the electric fund and the Office of Budget and Management. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-380 AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT NO. 186 REGARDING SCHOOL SAFETY OFFICERS FROM AUGUST 19, 2016, THROUGH JUNE 2, 2017 Alderman Senor made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. Alderman Turner wanted to know if Administration has any say about the officers that are assigned to the school. Deputy Police Chief Dyle Stokes said that the Chief puts out notices for anyone that is interested in the school patrol. Chief Winslow and his staff make the final decision on who will fill those rolls. CC Zerkle said that the school district has direct input on the officer. The motion to place the agenda items on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-381 AN ORDINANCE AUTHORIZING THE PURCHASE OF ROCK SALT FROM CARGILL, INCORPORATED, SALT DIVISION, UNDERSTATE CONTRACT PSD 4018144-01 IN AN AMOUNT NOT TO EXCEED $258,760.00 FOR THE OFFICE OF PUBLIC WORKS Alderman Redpath made a motion to place the agenda item on the consent agenda. Aldermen Theilen and Donalen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-382 AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $230,000.00 FOR OAK RIDGE CEMETERY OPERATIONS FOR THE OFFICE OF PUBLIC WORKS Alderman Proctor made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion.

Alderman Redpath made a motion to accept proposed amendment number one. Alderman Proctor seconded the motion. CC Zerkle said that this is a technical amendment to correct the account in which the funds are to come from. The funds will come from the unappropriated corporate funds into expenditure account 001-107-GENC-VARI-1901. The motion passed on a voice vote of 9-0. Alderman Redpath made a motion to place the amended agenda item on the consent agenda. Alderman Turner seconded the motion.

Alderman Hanauer wanted to know why this is coming forward; was there a mistake in the budget process. Mike Lelys, Director of Oak Ridge Cemetery, said that several things have occurred for this ordinance to come forward. One of the issues is there are some deferred expenses from FY16 into the FY17 one hundred fifty-nine thousand dollars worth. Another issue is that sales have not met expectations with continued cremations on the rise. Also the cemetery

needs to pay back one hundred thousand dollars to the endowed care fund, which should be paid back in about two and a half years.

Alderman Redpath wanted to know if the funds were for the mausoleum roof, and Director Lelys said no these funds are for operation at the cemetery.

Alderman Donelan wanted to know if this is a onetime asking for funds or will they need to add this dollar amount at next year’s budget hearings. Director Lelys said that there needs to be a discussion about a stable source of revenue for the cemetery. The staff has been cut from sixteen to nine. Alderman Donelan wanted to know where this request puts the city at on the fifteen percent target for fund balance. Julie Zolghadr from Office of Budget and Management said this will take the city to fourteen point thirteen percent so the city is still within the recommended range.

Alderman Theilen asked that he would like to see what the State of Illinois pays to the city for some of the usage they have out at Oak Ridge and what are they paying. Director Lelys said he would get the Aldermen a list he will also provide information on how the cemetery has tried to increase revenues.

Alderman McMenamin stated that prior to FY13 the cemetery operations was not subsidized by the city cooperate fund. Director Lelys said that is incorrect and that subsidies were being requested. Funds were being drawn from the endowed care fund and the Council to sublimate appropriates the funds. The fund principal was withdrawn from the endowed care fund and lower interest rates made it harder for the cemetery to operate. Also ten percent should have been added to the endowed care fund which hasn’t been happening. Alderman McMenamin said the problem is not going away and that there needs to be a solution.

The motion to place on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-383 AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH, AND PAYMENT OF $90,000.00 TO, HERITAGE ENVIRONMENTAL SERVICES FOR THE 2016 HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT FOR THE OFFICE OF PUBLIC WORKS Alderman Donelan made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place on consent agenda passed on voice vote of 9-0.

Next, agenda item 2016-384 AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT WITH SAMANTHA KAY JORDAN AND CARL EDWARD FUGATE, JR. FOR THE PROPERTY LOCATED AT 42 LANSING DRIVE Alderman McMenamin entertained a motion to place on the debate agenda. Alderman Hanauer made the motion with Alderman Redpath seconding the motion. The motion passed on a voice vote of 9-0.

Next, agenda item 2016-385 AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $54,330.00 TO THE OFFICE OF PUBLIC UTILITIES FOR REPLACEMENT OF BOOM TRUCK #323 FOR FULL AND FINAL SETTLEMENT OF RISK MANAGEMENT CLAIM NUMBER GL20150619125 Alderman Theilen made a motion to place the agenda item on the consent agenda. Alderman Hanauer seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-386 AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND MAURICE A. NOGORSKY AND GOLDIE KRAY FOR PURCHASE OF REAL ESTATE LOCATED AT 1023 E. MADISON STREET FOR AN AMOUNT NOT TO EXCEED $150,000.00 AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $152,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS Alderman Senor made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8- 0.

Next, agenda item 2016-387 AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND HORACE MANN SERVICE CORPORATION FOR PURCHASE OF REAL ESTATE FOR AN AMOUNT NOT TO EXCEED $100,000.00 AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $102,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS Alderman Hanauer made a motion to place the agenda item on the consent agenda. Aldermen Theilen seconded the motion.

Alderman Senor wanted to know where the property is located. CC Zerkle said that this is for the block north of the Salvation Army. It is located on 9th Street between Jefferson and Madison. This also will clear up some of the visual problems for traffic on that corner.

Alderman McMenamin asked that City Council Coordinator Griffin make sure that the city is receiving timely reimbursement of the funds from the State for these real estate purchases. Mayor Langfelder doesn’t think that these properties will be reimbursed from the state; this is part of the city’s cost to reach a certain percentage of the cost of the rail improvement. CC Zerkle said this is true of agenda items 2016-386 and 387 he is not sure of agenda item 388. The City is required to provide the right of way for Jefferson and Madison underpasses as part of the seventy million dollar agreement. This is starting off the project. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0

Committee Minutes 5 September 27, 2016

Next, agenda item 2016-388 AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND CHARLES SPRINKEL AND LINDA K. SPRINKEL FOR PURCHASE OF REAL ESTATE LOCATED AT 1023 E. LAUREL STREET FOR AN AMOUNT NOT TO EXCEED $30,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $13,655.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $43,655.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS Alderman Senor made a motion to place the agenda on the consent agenda. Aldermen Turner and Theilen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-389 AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT NO. 17-751029 FROM THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY, UNDER THE LOCAL TOURISM AND CONVENTION BUREAU GRANT PROGRAM, IN THE AMOUNT OF $430,121.00 WITH MATCHING FUNDS REQUIRED IN THE AMOUNT OF $430,121.00, BEGINNING JULY 1, 2016, THROUGH JUNE 30, 2017, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $430,121.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU Alderman Redpath made a motion to place the agenda on the consent agenda. Aldermen Senor and Hanauer seconded the motion. Alderman McMenamin requested a copy of the grant agreement. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0-1 with Alderman Theilen voting present.

Next, agenda item 2016-390 AN ORDINANCE ACCEPTING GRANT NO. 17-373004 FROM THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY IN THE AMOUNT OF $340,000.00 WITH MATCHING FUNDS IN THE AMOUNT OF $170,000.00 FOR A TOTAL GRANT AMOUNT OF $510,000.00 FOR THE INTERNATIONAL TOURISM MARKETING GRANT PROGRAM BEGINNING JULY 1, 2016, THROUGH JUNE 30, 2017, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $340,000.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU Alderman Redpath made a motion to place the agenda on the consent agenda. Aldermen Senor and Hanauer seconded the motion. Alderman Theilen said that the reason he is voting present is that he works for the Illinois Department of Commerce and Economic Opportunity. Also Alderman McMenamin wants a copy of the grant agreement. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0-1 with Alderman Theilen voting present.

Next, agenda item 2016-391 AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT FOR PURCHASE OF REAL ESTATE FROM MICHAEL M. DIRKSEN, FOR THE HUNTER LAKE PROJECT IN AN AMOUNT NOT TO EXCEED $125,000.00 Alderman Donelan made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-392 AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR BOARDING OF ANIMALS IMPOUNDED WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $196,104.89 FROM MARCH 1, 2016, THROUGH FEBRUARY 28, 2017, FOR THE OFFICE OF BUDGET AND MANAGEMENT Alderman Donelan made a motion to place agenda item on the consent agenda. Alderman Turner seconded the motion. Alderman Donelan wanted to know if the price of animal impoundment had gone up that much over several years now. Alderman Theilen said that he sits on the Public Health joint committee and he said that the cost has gone up here as well as to the other surrounding areas. Alderman Turner says that the county is still running at a loss even with what the city is paying them. Alderman McMenamin wanted a report of the annual spending of impoundment fees and for animal control service officers. The motion to place the agenda item on the consent agenda passed on a voice vote of 9- 0.

Next, Alderman McMenamin wanted to know if there are any provisions in the current contracts where the city would be able to sell the property back to owners if lake two would not be built. CC Zerkle said that with the most recent contracts that the city has purchased, the answer is no.

Next, agenda item 2016-393 AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL OFFICER SERVICES WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $158,432.48 FROM MARCH 1, 2016, THROUGH FEBRUARY 28, 2017, FOR THE OFFICE OF BUDGET AND MANAGEMENT Alderman Redpath made a motion to place the agenda item on the consent agenda. Aldermen Theilen and Hanauer seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 9-0.

Next, agenda item 2016-394 AN ORDINANCE AUTHORIZING EXECUTION OF ADDENDUM D TO THE REDEVELOPMENT AGREEMENT WITH CHILDREN'S MUSEUM FOUNDATION CORPORATION TO EXTEND THE DATE OF COMPLETION OF THE PROJECT THROUGH MARCH 31, 2018, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT Alderman Proctor made a motion to place the agenda item on the consent agenda. Alderman Theilen seconded the motion. The motion to place on the consent agenda passed on a voice vote of 9-0

Next, agenda item 2016-395 AN ORDINANCE AUTHORIZING A REDEVELOPMENT AGREEMENT WITH ENOS PARK DEVELOPMENT, LLC FOR ACQUISITION ASSISTANCE AND RELATED EXPENSES FOR VARIOUS PROPERTIES LOCATED IN THE ENOS PARK NEIGHBORHOOD TAX INCREMENT FINANCING DISTRICT COMMONLY KNOWN AS 904 N. 3RD, 923 N. 5TH, 819 N. 8TH, 830 N. 8TH AND 809 N. 9TH STREETS, FORA TOTAL AMOUNT NOT TO EXCEED $153,000.00, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT Alderman Redpath made a motion to hold in committee. Alderman Donelan seconded the motion. CC Zerkle said that there is some additional information that is needed and it is in the process of being turned in. The motion to hold in committee passed on a voice vote of 9-0.

Next, Alderman Hanauer wanted Mr. Brown to give a statement on where the State of Illinois is on paying their CWLP bills. Mr. Brown said that the State is caught up and paid about $19 million over the last month.

Next, Alderman Theilen wanted to remind everyone that the softball game will be this Sunday at 3PM at Robin Roberts Stadium.

Next, Alderman Turner wanted to get an update on the result of Web.com golf tournament. Mayor Langfelder said that there will be a report coming.

Next, Alderman Donelan wanted to congratulate Alderman Turner’s son on being inducted into the Kansas Wesleyan sports hall of fame. He was the first unanimous vote for the committee. He was there for two years and still holds ten scoring records.

Next, Alderman Senor wanted to wish Alderman Theilen a happy birthday. Alderman Turner said there are four September birthdays on the Council.

Next, Ann Wilhoult from 127 South State Street; addressed the committee about that need to help the cemetery.

Next, Alderman McMenamin asked for a motion to adjourn the meeting. Alderman Donelan made the motion. Alderman Senor seconded the motion. The motion passed on a voice vote of 8- 0. The Committee of the Whole adjourned at 6:20 PM

Frank J. Lesko Frank J. Lesko City Clerk

Minutes Approved on October 11, 2016