Sangamon Sun

The Springfield City Council met Oct. 4 to extend contracts.

Here are the meeting's minutes, as provided by the council:

"City of Springfield City Council is located at 1450 Groth St, Springfield, IL 62703."

Minutes of Springfield City Council Meeting Tuesday, October 4, 2016 City Council Chambers

PRE-COUNCIL SESSION

City Clerk Frank Lesko called the Pre Council Session of the Springfield City Council to Order at 5:00 p.m., Tuesday, October 4, 2016 in the Council Chambers of the Municipal Center West.

Clerk Lesko read the ordinances on First Reading and assigned to the Committee of the Whole.

PUBLIC WORKS

2016-399 A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $507,500.00 MAY BE USED TO PURCHASE REAL PROPERTY FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS

FINANCE

2016-400 A RESOLUTION STATING THE CITY’S INTENT TO DESIGNATE A PORTION OF THE CITY OF SPRINGFIELD AS A TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA AND TO INDUCE DEVELOPMENT INTEREST WITHIN SUCH AREA GENERALLY LOCATED ALONG THE NORTHERN SECTION OF PEORIA ROAD / 9TH STREET INCLUDING AREAS ALONG THE 3RD STREET AND 10TH STREET RAIL LINES BETWEEN SANGAMON AVENUE AND REYNOLDS STREET

2016-401 AN ORDINANCE AMENDING CHAPTER 37, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 37.18 REGARDING FEES CHARGED TO THE CITY AND SECTION 37.19 REGARDING CASH PAYMENTS AND OVERPAYMENTS

2016-402 A RESOLUTION ESTIMATING REAL PROPERTY TAXES TO BE LEVIED AGAINST FISCAL YEAR 2017 AND FINANCE EXPENDITURES FOR FISCAL YEAR 2018

2016-403 AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP, DONATED OR RECYCLED

City Council Minutes 1 October 4, 2016

2016-404 AN ORDINANCE AUTHORIZING PAYMENT TO MICHAEL NEWMAN, A CITY OF SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 15-WC-029340

2016-405 AN ORDINANCE AUTHORIZING PAYMENT TO RAY GRIDER, A FORMER CITY OF SPRINGFIELD FIREFIGHTER, TO SETTLE A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 15-WC-039320

HUMAN RESOURCES

2016-406 AN ORDINANCE AUTHORIZING AN EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $1,154,903.00 TO, CORESOURCE, INC. TO SERVE AS THIRD PARTY ADMINISTRATOR AND UTILIZATION MANAGEMENT FIRM FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2019, FOR THE OFFICE OF HUMAN RESOURCES

2016-407 AN ORDINANCE AUTHORIZING AN EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $85,000.00 TO, ASSURANCE AGENCY, LTD TO SERVE AS THE CITY’S HEALTH INSURANCE CONSULTANT FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2018, FOR THE OFFICE OF HUMAN RESOURCES

2016-408 AN ORDINANCE AMENDING THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION BY AMENDING THE POINT OF SERVICE (POS) PLAN, A HEALTH SAVING ACCOUNT, A HIGH DEDUCTIBLE HEALTH PLAN, ELIMINATION OF THE RX ONLY PLAN, AND CHANGES TO WHEN RETIREES CAN SELECT COVERAGE AND HOW RETIREES PREMIUMS ARE CHARGED, FOR RETIREES AND NON-UNION PARTICIPANTS, EFFECTIVE MARCH 1, 2017, FOR THE OFFICE OF HUMAN RESOURCES

2016-409 AN ORDINANCE AMENDING THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION BY AMENDING THE POINT OF SERVICE PLAN, A HEALTH SAVING ACCOUNT, AND A HIGH DEDUCTIBLE HEALTH PLAN FOR UNION PARTICIPANTS, EFFECTIVE MARCH 1, 2017 FOR THE OFFICE OF HUMAN RESOURCES

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GENERAL CITY BUSINESS

2016-410 AN ORDINANCE AMENDING CHAPTER 170, BY ADDING SUBSECTION “(h)” TO SECTION 170.17.67 REGARDING EXTENSION OF THE DATE TO OCTOBER 31, 2017, FOR EXPIRATION OF SECTION 170.17.67 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO VACANT BUILDINGS ACQUIRED BY FINANCIAL INSTITUTIONS

2016-411 AN ORDINANCE AMENDING CHAPTER 98 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING LANGUAGE TO SECTION 98.06 TO DEFINE REMEDIATION OF CHRONIC NUISANCE PROPERTIES

2016-412 AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR PTL2, INC. D/B/A PIE’S THE LIMIT LOCATED AT 1710 S. MACARTHUR BOULEVARD

CWLP

2016-413 AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH SOUTHERN ILLINOIS UNIVERSITY SCHOOL OF MEDICINE FOR 315 W. CARPENTER STREET AND 800 E. CARPENTER STREET, FOR THE OFFICE OF PUBLIC UTILITIES

2016-414 AN ORDINANCE AUTHORIZING A PURCHASE FROM WIARCOM, INC. IN AN AMOUNT NOT TO EXCEED $115,534.80, FOR WIRELESS GPS TRACKING FEES, FOR THE OFFICE OF PUBLIC UTILITIES

The following ordinances are on tonight’s consent agenda. 2016-374; 2016-375; 2016-376; 2016-377; 2016-378; 2016-379; 2016-380; 2016-381; 2016-382; 2016-383; 2016-385; 2016-387; 2016-388; 2016-389; 2016-390; 2016-391; 2016-392; 2016-393; and 2016-394

The Pre-Council session concluded at 5:09 PM.

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CITY COUNCIL REGULAR AGENDA

Mayor Langfelder called the October 4, 2016 meeting of the Springfield Council to order at 5:30 PM. He invited everyone to recite the Pledge of Allegiance.

Clerk Lesko took the roll call of members.

PRESENT: Alderman Redpath , Alderman Senor , Alderman Turner , Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin , Alderman Theilen , Alderman Donelan , Alderman Hanauer , and Mayor Langfelder

ABSENT: Alderman Jobe

Clerk Lesko announced there was a quorum for a meeting.

Next, Mayor Langfelder asked Office of Budget and Management Director Bill McCarty to give a presentation for the mid-year budget report.

Director McCarty said that the end of month cash balance was lower than last years. The corporate fund is spending more than it has been bringing in. Expenditures exceed revenue by $17.9 million dollars. Most of this is due to the three month delay in payments from the State for the sales tax payment. Since the fund balance is at a good level, there is no need to panic yet, it all depends on the erosion of revenues. There is a 1.3 million dollar underperformance in revenue compared to what was passed in the budget. Director McCarty went on to talk about enterprise funds. The Oak Ridge fund is running in the negative three hundred thousand dollars, which does not include the corporate fund subsidy. The revenue for the cemetery is just not there and has continued to fall. The sewer fund is having a cash flow problem as well. There was a million dollar loan from the Motor Fuel Tax fund that helped with operations last year. The State was to reimburse the fund but it didn’t happen because of the budget impasse last year. The fund did receive one of the two payments last week. The MFT will be paid back four hundred thousand dollars the remaining six hundred thousand will be paid back when the state share comes in. Director McCarty’s summary was that the revenues are underperforming with a shortfall of $1.3 million dollars. City Expenses are trending as expected. Oak Ridge Cemetery’s financial performance continues to deteriorate. The sewer fund continues to experience cash flow problems that should improve by the end of the year.

Alderman Redpath wanted to know if there are any contracts that need to be back paid at this time. Director McCarty said that the two largest contracts are still being negotiated that is the police and fire departments, so there could be some back pay that needs to be addressed.

Alderman Donelan wanted to make sure the Council passed a balance budget. Director McCarty said yes. Alderman Donelan wanted to know what kind of cuts the council can make in order to stay within the budget. Director McCarty said that there are changes coming in the employee health insurance that will save a bit of money. After adjusting health insurance there will be nothing left to cut except services or raise fees and taxes.

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Alderman Donelan wanted to know if the city has slowed down the hiring practice. Director McCarty said that practice has been going on for years. The city is at that point where they cannot continue that practice and still keep services going at an efficient rate.

Mayor Langfelder said that the city is taking steps to shore up the economic growth of the city. The renewal of the downtown TIF will be thirty million dollars of redevelopment incentives for the next twelve years.

Alderman Redpath wanted to know the fund balance numbers. Director McCarty said that the fund balance has seventeen and half to eighteen million dollars.

Next, Mayor Langfelder asked for a motion to dispense with a reading of the minutes of the September 20, 2016 City Council meeting and approve the minutes. Alderman Donelan made the motion and Alderman Hanauer seconded. The motion passed on a voice vote of 9-0.

Next, Mayor Langfelder asked for a motion to incorporate the Pre-Council first reading of ordinances into the record of the Council meeting. Alderman Hanauer made the motion with Alderman Senor seconding. The motion passes on a voice vote 9-0.

Next, Mayor Langfelder asked to incorporate the pre-council reading of the consent agenda into the record. Alderman Donelan made the motion. Aldermen Turner and Theilen seconded the motion. The motion passed on a voice vote of 9-0.

Next, Mayor Langfelder asked for a motion to put the consent agenda on final passage. Alderman Donelan made the motion for final passage. Alderman Senor seconded the motion. Alderman McMenamin wanted to remove 2016-389 and 2016-390 off the consent agenda and on to the debate agenda.

Next, Eric Riess of 301 South Adelia Street spoke about the need to improve animal control services before giving them more money and renewing the contract.

Alderman Redpath wanted to know what the leverage about response times. CC Zerkle said that there is nothing in contract; the city ultimate control is payment of the services.

Alderman Senor wanted answers on how their services work because residents in his ward have called and there been no action.

Alderman Thelien said that he has spoke with animal control and he has found that calls are handled. Alderman Theilen said that after 8 PM calls into animal control are routed to 911 dispatch offices. There have been numerous complaints about dispatch not doing their job and slowing down the process of sending out emergency response personal. Alderman Theilen also suggests that the city assign someone to find out what happens when these types of calls go into dispatch and are the calls being handled by animal control.

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Alderman Turner said that animal control is under staffed and over worked. This contract is very late in execution, and it would be irresponsible to hold these ordinances and not pass them tonight.

Alderman Hanauer said that Alderman Turner is right. They are working on a shoe string budget, and if they didn’t have the Friends of Sangamon County Animal Control they would be in a bigger financial crunch.

Alderman McMenamin said that the city should look into adjusting the contract and make some of the necessary changes. One way is to assign a problem resolution officer within the police department to resolve and coordinate issues between residents and animal control.

Alderman Donelan said that he is shocked at the price increase. He remembers that the contract used to be in the one hundred thousand dollar range. There is a need to talk to the county and animal control to make sure everyone is on the same page as to response to calls.

The consent agenda was adjusted to remove agenda items 2016-389 and 2016-390 and are moved to the debate agenda.

The motion passed 9-0 voting yes: Alderman Redpath , Alderman Senor , Alderman Turner Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin , Alderman Theilen , Alderman Donelan , and Alderman Hanauer

Next, agenda item 2016-384 an ordinance authorizing the execution of an annexation agreement with Samantha Kay Jordan and Carl Edward Fugate, Jr. for the property located at 42 Lansing Drive. Alderman Hanauer made a motion to recess the regular session of the city council to hold a public meeting. Alderman Donelan seconded the motion. The motion passed on a voice vote of 9-0. No one spoke at the public hearing. Alderman Senor made a motion to close the public meeting and resume the regular session of the city council meeting. Alderman Proctor seconded the motion. The motion passed on a voice vote of 9-0. Alderman Hanauer made a motion to place the agenda item on final passage. Alderman Donelan seconded the motion. The motion passed on a vote of 10-0 voting yes: Alderman Redpath , Alderman Senor , Alderman Turner , Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin Alderman Theilen , Alderman Donelan , Alderman Hanauer , and Mayor Langfelder

Next, agenda item 2016-389 an ordinance authorizing acceptance and execution of grant number 17-751029 for the Illinois Department of Commerce and Economic Opportunity, under the local tourism and convention bureau grant program, in the amount of $430,121.00 with matching funds required in the amount of $430,121.00 beginning July 1, 2016 through June 30, 2017 an authorizing a supplemental appropriation in the amount of $430,121.00 for the Springfield Conventions and Visitors Bureau. Alderman Redpath made a motion to place the agenda item of final passage. Alderman Senor seconded the motion.

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Alderman McMenamin wanted to thank the Mayor for bringing these ordinances to the Council on regular passage and not on emergency passage as in past years. He would like to move the ordinances back to committee so that the Aldermen could see the grant agreements before they pass city council. Alderman Redpath wanted some clarification from CC Zerkle if these were ok to pass without the grant agreements. CC Zerkle said that normally the grants are given to the city on short notice and there has been the need to pass on emergency passage in order to get the money as soon as possible. There is nothing prohibiting the passage of the ordinances without the grant agreements. Alderman McMenamin said that the agreements should be returned to the city before the council passes these ordinances. Director Gemberling said the LTCB grant is an annual grant that all certified convention and visitor bureaus get. The international grant is a competitive grant that is a different dollar amount each year based on the State of Illinois’ international dollars.

Alderman McMenamin said that as long as he has been on the council there has not been a detailed discussion on these grants. There needs to be some terms that the council needs to talk about. Director Gemberling said that most of these grants require a quick turnaround that is why these ordinances have come early this year, so that there wouldn’t be a need for emergency passage. Most convention and visitor bureaus are not a city department and so when other agencies receive the approved grants they can turn them around quicker. The reason for the earlier timing is so that her office can get a head start and sign the agreements once the state awards them. Director Gemberling wants the dollars as soon as possible especially the international dollars. Without the international grant, the city would not advertise internationally.

Alderman Senor wanted to know how competitive the grants process was. Director Gemberling said that the LTCB grant goes to entire certified convention and visitor bureaus based on the population and guest room revenue coming into the community. The international grant is a competitive grant. Alderman Proctor asked if the grant is awarded from the State and there is something that the city doesn’t agree with then is nothing the city can do. Director Gemberling said that is correct. Mayor Langfelder wanted to know if last year’s grant information would be the same as this year grant spending. Director Gemberling said that they are about the same; the international grant is an increase from last year.

Alderman Hanauer said that the city doesn’t have a say so on these grants. The city applies for these grants and we get the money as long as the city has the funds to match, the city gets the money from the state. Alderman Turner said that the markets where the SCVB are trying to spend the money are also competitive. You don’t want to wait too late to spend the money and have to return it back to the state. These are passing through dollars and need to be approved; it should be a cut and dry grant agreement. The motion passed 7-0-2 voting yes: Alderman Redpath , Alderman Senor , Alderman Turner Alderman Fulgenzi , Alderman Proctor , Alderman Donelan , and Alderman Hanauer voting present: Alderman McMenamin and Alderman Theilen

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Next, agenda item 2016-390 an ordinance accepting grant number 17-373004 from the Illinois Department of Commerce and Economic Opportunity, in the amount of $340,000 with matching funds in the amount of $170,000.00 for total amount of $510,000.00 for the international tourism market grant program beginning July 1, 2016, through June 30, 2017 and authorizing a supplemental appropriation in the amount of $340,000.00 for the Springfield Convention and Visitors Bureau. Alderman Redpath made a motion to place the agenda item on final passage. Alderman Turner seconded the motion. Alderman Theilen wanted to clarify why he voted present on the last agenda item and this agenda item is that he works for the Illinois Department of Commerce and Economic Opportunity. The motion passed 7-0-2 voting yes: Alderman Redpath , Alderman Senor , Alderman Turner Alderman Fulgenzi , Alderman Proctor , Alderman Donelan , and Alderman Hanauer voting present: Alderman McMenamin and Alderman Theilen

Next, agenda item 2016-397 an ordinance approving the plan for the large scale development of Prairie Eye Center West addition for the Office of Public Work, for Emergency Passage. Alderman McMenamin made a motion to place the agenda item on final passage. Alderman Theilen seconded the motion. Alderman McMenamin stated that the reason for the emergency is they are doing some pre-winter construction for an expansion. Dr. Sandra Yeh from the Prairie Eye Center said that the expansion will be in the back of their current location at 2020 Lawrence Avenue. The motion passed on a vote of 9-0 voting yes: Alderman Redpath , Alderman Senor , Alderman Turner Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin , Alderman Theilen , Alderman Donelan and Mayor Langfelder

Next, agenda item 2016-398 an ordinance authorizing acceptance and execution of grant #AP-17- 0125 from the Illinois Department of Transportation in the amount of $34,925.44 for the sustained traffic enforcement program (STEP) and authorizing a supplemental appropriation in the amount of $11,074.00 for FY17 for the Springfield Police Department, for emergency passage. Alderman Redpath made a motion to place the agenda item on final passage. Alderman Proctor seconded the motion. The motion passed on a vote of 9-0-1 voting yes: Alderman Redpath , Alderman Turner , Alderman Fulgenzi , Alderman Proctor , Alderman McMenamin Alderman Theilen , Alderman Donelan , Alderman Hanauer , and Mayor Langfelder voting present: Alderman Senor

Next, Mayor Langfelder ask to suspend the rules and place agenda item 2016-415 an ordinance accepting the lowest responsible bid and authorizing execution of contract number PW 16-01-69 with Brandenburg Industrial Services Inc. to furnish demolition and site clearance of the former YWCA building located at 421 East Jackson Street for an amount not to exceed $398,600.00 for the Office of Public Works on first reading. Alderman Senor made a motion to add the agenda on the list of agenda items on first reading agenda items. Aldermen Proctor and Donelan seconded the motion. The motion passed on a voice vote of 9-0.

Next, Mayor Langfelder asked to suspend the rules and place agenda item, 2016-416 a resolution for a year-long designation of Jackson Street as “Harry H. Marshall Way” on first reading. Alderman Turner made the motion to place the agenda item on the list of agenda items on first reading. Alderman Proctor seconded the motion. The motion passed on a voice vote of 9-0.

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Next, Mayor Langfelder asked to suspend the rules and place agenda item, 2016-417 an ordinance authoring the execution of a contract with HSHS Medical Group Inc. to provide certain near site clinic services for the City of Springfield’s health insurance program for all employees not covered by collective bargaining agreement and for all employees not covered by collective bargaining agreement and retirees participating in the City of Springfield’s health plan from March 1, 2017 through February 28, 2021 in an amount not to exceed $4,067,490.00 for the Office of Human Resources on first reading. Alderman Theilen made a motion to place the agenda item on the list of agenda items on first reading. Alderman Proctor seconded the motion. The motion passed on a voice vote of 9-0.

Next, Alderman Theilen wanted to thank everyone for participated in the City versus County softball game this past Sunday. When all was done they raised just over $2,000 for the Cochlear Implant Society.

Next, Alderman Senor said that he will be raising money for the Real Men making Strides for Breast Cancer awareness. He will being wearing pink for the month of October and he needs to raise $2500 for the event.

Next, Mayor Langfelder wanted to congratulate the Medieval Times Clash of Nations on a successful event over the weekend.

Next, Alderman Senor wanted to thank Police Chief Winslow on the Bridge the Gap event over the weekend. It helps local neighborhoods get to know their police officers and Alderman Senor took pies in the face for the event.

Next, Mayor Langfelder wanted to thank the Aldermen that have taken a look at the Dallman Unit 33 while it has been taken apart and being worked on. Dallman unit 4 in on schedule and should be online the first of November.

Next, Alderman McMenamin wanted to know if or what the insurance claim for the repair of unit 33 would be. Mr. Brown from CWLP said that an insurance claim has been turned over to the company. The company will be sending out inspectors to take a look at things. The company will send CWLP a report and the nature of the claim.

Next, Alderman Donelan would encourage the use of TIF funds to do the repair work on Municipal Center East. The project is coming in over the budgeted amount and the city already has enough financial stress on itself. Director McCarty said that he and Director Davis will be talking about it and the best way to go.

Next, Mayor Langfelder said that he said that the Illinois Realtors and the city are moving forward with the Jackson Street corridor. The mayor said that he wants to have a project selected so that construction can start next spring. Alderman Redpath thinks that the project should be rebid if the YWCA building is knocked down. Mayor Langfelder said that was one of the options when the project went out for bid the first time. Director Davis said that in the RFP there were a number of options for the companies to choose. There would be some participation from the city on this project. Alderman Hanauer would feel better if they rebid the whole thing out again after

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the demolition of the Y building. Director Davis said in the RFP that there wasn’t a certain dollar amount.

Next, Alderman Redpath wanted to know if the city was participating in the renovation of the old church on 5th and Capitol. Director Davis said that she, the Mayor and Corporation Counsel have met, but the owners have not submitted everything as of yet.

Next, Alderman Hanauer wanted to know if the Chamber of Commerce signed off on the Q5 agreement. Director Davis said that the agreement is on the Mayor’s desk to be signed now.

Next, Mayor Langfelder wanted to thank the Sister Cities for naming Springfield the Sister City of the Year.

Next, Kent Wallace of 3118 Lither, spoke about the high fees of the cable company here in town.

Next, Mayor Langfelder entertained a motion for adjournment. The motion was made by Alderman Senor and seconded by Alderman Proctor. The motion passed on a voice vote of 9-0. The October 4, 2016 Council Meeting adjourned at 7:09 PM

Frank J. Lesko Frank J. Lesko City Clerk

Minutes Approved on October 18, 2016

City Council Minutes 10 October 4, 2016