Sangamon Sun

The city of Springfield Committee of the Whole met Oct. 11 to accept demolition bids.

Here are the meeting's minutes, as provided by the committee:

"City of Springfield Committee of the Whole is located at 1450 Groth St, Springfield, IL 62703."

COMMITTEE MINUTES Tuesday, October 11, 2016 City Council Chambers 5:30 p.m.

Ward 1 Chuck Redpath Ward 6 Cory Jobe Ward 2 Herman Senor Ward 7 Joe McMenamin (Chair) Ward 3 Doris Turner Ward 8 Kris Theilen (Vice) Ward 4 John Fulgenzi Ward 9 Jim Donelan Ward 5 Andrew Proctor Ward 10 Ralph Hanauer

Alderman McMenamin called the October 11, 2016 Committee of the Whole Meeting to order at 5:30pm. He invited everyone to join in reciting the Pledge of Allegiance.

Clerk Lesko took the roll call of members.

PRESENT: Alderman Redpath , Alderman Senor , Alderman Fulgenzi , Alderman Proctor , Alderman Jobe , Alderman McMenamin , Alderman Donelan , and Alderman Hanauer

ABSENT: Aldermen Turner and Theilen

Clerk Lesko announced that the committee had a quorum.

Next, Alderman McMenamin asked for a motion to approve the committee meetings minutes for September 27, 2016. Alderman Jobe made the motion with Alderman Proctor seconding the motion to dispense with the reading and approve the minutes. The motion passed with a voice vote of 8-0.

Next, Treasurer Buscher gave her report. The Corporate Fund had beginning balance for the month of September $6,275,948. The City took in $17,926,015 and total disbursements of $16,174,905 with an ending balance for September 2016 of $8,270,058. Treasurer Buscher said that there will be webinars starting with the collection agency that responded to the RFP for collection services. She also hopes to have the new debt software up and tested in November.Next, Alderman McMenamin asked if all the Aldermen received the Office of Budget and Management Contract Report and asked if they had any questions. There were no questions.

Next, agenda item 2016-395 Alderman Proctor made a motion to pull from the committee and to discuss the agenda item tonight in the committee and also to bring to the full council next Tuesday night. CC Zerkle said that there is some additional information coming and that the Aldermen should have it by Tuesday.

Next, agenda item 2016-395 AN ORDINANCE AUTHORIZING A REDEVELOPMENT AGREEMENT WITH ENOS PARK DEVELOPMENT, LLC FOR ACQUISITION ASSISTANCE AND RELATED EXPENSES FOR VARIOUS PROPERTIES LOCATED IN THE ENOS PARK NEIGHBORHOOD TAX INCREMENT FINANCING DISTRICT COMMONLY KNOWN AS 904 N. 3RD, 923 N. 5TH, 819 N. 8TH, 830 N. 8TH AND 809 N. 9TH STREETS, FORA TOTAL AMOUNT NOT TO EXCEED $153,000.00, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT Alderman Proctor made a motion to place the agenda item on the debate agenda. Alderman Jobe seconded the motion.

Alderman Jobe wanted to know why has there been a wait on the agenda item. Mayor Langfelder said that the city was waiting for additional information about the properties making sure that the properties weren’t purchased with TIF funds previously. The mayor also wants to fine tune the whole purchase process and the resale of those properties. Alderman Jobe wanted to know if these are the properties that will be purchased with the TIF funds. CC Zerkle said that is correct.

Alderman Donelan wanted to know who will be the owners of the properties. Mayor Langfelder said that it would be the Enos Park Neighborhood Association. Part of refining the process is to give the city some sort of authority or approval. Director Karen Davis said that since the Enos Park TIF is a residential TIF, in the pass Enos Park would come to city and ask to be reimbursed at one hundred percent.

Alderman Donelan wanted to know where the funds go after the property has been sold by the neighborhood association. Director Davis said in the past the dollars did not come back to the city. Director Davis said that since there is a rise in the property value, the city wants to put in some checks and balances to make sure the dollars are being spent correctly.

Alderman Redpath wanted to know if the officers of the Enos Park Association are the owners of these properties. Director Davis said of the properties in the agenda item, no. Alderman Redpath wants to know who gets the profit if there is any. Director Davis said that there were no check and balances. Mayor Langfelder said that the city will follow through on the sales transaction. There was no process in place to follow up on the purchase and sale. Alderman Redpath doesn’t want someone making a profit if they are not supposed to make a profit. Alderman Hanauer is concerned as well where the profits are going. Is the Association using the funds to redevelop into the neighborhood? It sounds like someone is making a profit and not reporting it.

Alderman Jobe wants Director Davis to bring a copy of the LLC partnership to next week’s council meeting. She said she would email to the Aldermen this week.

CC Zerkle said that in the new checks and balances, there cannot be any properties disposed of, or sold without notifying the city and the city agreeing. This will bring more accountability to the process. The motion to place the agenda item on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-399 A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $507,500.00 MAY BE USED TO PURCHASE REAL PROPERTY FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS Alderman Jobe made a motion to place the agenda item on the consent agenda. Alderman Donelan seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-415 AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NO. PW16-01-69 WITH BRANDENBURG INDUSTRIAL SERVICES, INC. TO FURNISH DEMOLITION AND SITE CLEARANCE OF THE FORMER YWCA BUILDING LOCATED AT 421 E. JACKSON STREET FOR AN AMOUNT NOT TO EXCEED $398,600.00 FOR THE OFFICE OF PUBLIC WORKS Alderman Senor made a motion to place the agenda item on the consent agenda. Alderman Hanauer seconded the motion. Alderman McMenamin asked that the committee reconsider the motion for consent agenda and place on the debate agenda. Alderman Jobe said that he will remove this from the consent agenda and place on debate next week. Alderman Jobe wanted to know if Brandenburg was the low bidder. Mayor Langfelder said they were the second lowest; they were willing to work with the new local labor ordinance and be enforced. Alderman Senor said that he will amend his motion and place on the debate agenda. Alderman Donelan and Hanauer seconded the motion. The motion to place the agenda items on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-400 A RESOLUTION STATING THE CITY’S INTENT TO DESIGNATE A PORTION OF THE CITY OF SPRINGFIELD AS A TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA AND TO INDUCE DEVELOPMENT INTEREST WITHIN SUCH AREA GENERALLY LOCATED ALONG THE NORTHERN SECTION OF PEORIA ROAD / 9TH STREET INCLUDING AREAS ALONG THE 3RD STREET AND 10TH STREET RAIL LINES BETWEEN SANGAMON AVENUE AND REYNOLDS STREET Alderman Fulgenzi made a motion to place the agenda item on the debate agenda. Alderman Jobe seconded the motion. Alderman Senor wanted to know how many TIF districts there are now and where the money level is for those districts. Director Davis said that there are eight districts, most fluent is the downtown TIF and the other TIF’s are in various stages of funding. Director Davis said that her office will be contacting outside businesses to come in and start new projects to jumpstart some of the projects.

Alderman Proctor wanted to know if the geography of the map will change and when will there be a final map. Director Davis said they want to make the area of the TIF as large as they can so that when the TIF study comes back they can condense the area down to be the most effective. The final discussion will come after the field work. The council will have final say on the study and map of the district. The motion to place the agenda item on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-401 AN ORDINANCE AMENDING CHAPTER 37, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 37.18 REGARDING FEES CHARGED TO THE CITY AND SECTION 37.19 REGARDING CASH PAYMENTS AND OVERPAYMENTS Alderman Hanauer made a motion to place on the consent agenda. Alderman Redpath seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-402 A RESOLUTION ESTIMATING REAL PROPERTY TAXES TO BE LEVIED AGAINST FISCAL YEAR 2017 AND FINANCE EXPENDITURES FOR FISCAL YEAR 2018 Alderman Redpath made a motion to place the agenda item on the consent agenda. Alderman Jobe seconded the motion. Alderman Donelan wanted to know if the tax rate will remain the same as it has since the early eighties. Director Bill McCarty said yes. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-403 AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP, DONATED OR RECYCLED Alderman Redpath made a motion to place the agenda item on the consent agenda. Alderman Hanauer seconded the motion. Alderman McMenamin wanted any donation of city vehicles to come to the council for approval. Alderman McMenamin made a motion to strike the word “donate” from the agenda item.

Mayor Langfelder said that they can give a list of items that are being donated to have the council approve in the future. Alderman McMenamin said that using a retired police vehicle parked in neighborhoods might deter speeders in the area. Alderman Redpath is concerned of the added cost because the vehicles will still need to have tags and be insured. Director McCarty said that this is standard language in the agenda item. There hasn’t been a donation of a vehicle in some years. The best way to get the biggest return on vehicles is to have them auctioned off.

Alderman Donelan seconded Alderman McMenamin motion to strike out the word “donate” The motion passed on a voice vote 8-0. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-404 AN ORDINANCE AUTHORIZING PAYMENT TO MICHAEL NEWMAN, A CITY OF SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 15-WC-029340 Alderman Redpath made a motion to place the agenda item on the consent agenda. Alderman Senor seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0

Next, agenda item 2016-405 AN ORDINANCE AUTHORIZING PAYMENT TO RAY GRIDER, A FORMER CITY OF SPRINGFIELD FIREFIGHTER, TO SETTLE A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 15-WC-039320 Alderman Hanauer made a motion to place the agenda item on the consent agenda. Alderman Jobe seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-406 AN ORDINANCE AUTHORIZING AN EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $1,154,903.00 TO, CORESOURCE, INC. TO SERVE AS THIRD PARTY ADMINISTRATOR AND UTILIZATION MANAGEMENT FIRM FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2019, FOR THE OFFICE OF HUMAN RESOURCES Alderman Jobe made motion to place the agenda item on the debate agenda. Alderman Proctor seconded the motion. Alderman McMenamin wanted to know if the payment was spread out over the term of the contract. Director McCarty said yes it is. The motion to place the agenda item on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-407 AN ORDINANCE AUTHORIZING AN EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $85,000.00 TO, ASSURANCE AGENCY, LTD TO SERVE AS THE CITY’S HEALTH INSURANCE CONSULTANT FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2018, FOR THE OFFICE OF HUMAN RESOURCES Alderman Proctor made a motion to place the agenda item on the debate agenda. Alderman Jobe seconded the motion. Alderman Proctor wanted to know if this cost was already budgeted for this year. Director McCarty said that this is an extension of one year and it is budgeted. The motion to place the agenda item on the debate agenda passed on a voice vote of 8- 0.

Next, agenda item 2016-408 AN ORDINANCE AMENDING THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION BY AMENDING THE POINT OF SERVICE (POS) PLAN, A HEALTH SAVING ACCOUNT, A HIGH DEDUCTIBLE HEALTH PLAN, ELIMINATION OF THE RX ONLY PLAN, AND CHANGES TO WHEN RETIREES CAN SELECT COVERAGE AND HOW RETIREES PREMIUMS ARE CHARGED, FOR RETIREES AND NON-UNION PARTICIPANTS, EFFECTIVE MARCH 1, 2017, FOR THE OFFICE OF HUMAN RESOURCES Alderman Redpath made a motion to place the agenda item on the debate agenda. Aldermen Proctor and Hanauer seconded the motion.

David Danner 1916 North 22nd Street spoke about the need for retired city workers to stay on the Rx plan until they get to Medicare age. Human Resources Director Jim Kuizin said the plan will eliminate the Rx only plan and there will be no options for people to stay on the prescription only plan unless they are tied to one of the health plans.

Alderman Redpath wanted to know if people that elected to withdraw from the plan will be allowed to get back on the plan if this passes. Director McCarty said that there is a grace period till March 1st so if anyone has gone off the plan, they can choose either the POS plan or High deductable plan.

Alderman Redpath wanted to know if this is something that had to be negotiated with the union. Director Kuizin said that it was negotiated with the joint labor management health committee. Director McCarty said that is the next agenda item that affects the union members.

Alderman Hanauer said that his concern is that the State did the same thing with a gentleman from Springfield and lost. Alderman Hanauer is afraid of a lawsuit. CC Zerkle said that the case Alderman Hanauer is talking about doesn’t apply in this content; this is still giving retirees an option just that there will be no Rx plan only. Director McCarty said that the biggest health care cost is prescriptions. Director McCarty said that a retiree on Medicare can sign up for a full plan which offers pharmacy coverage.

Alderman Donelan wanted to know the cost for retirees in the Rx plan. Director McCarty said that their monthly cost is $120 a month. Director McCarty said that there will be notice sent to retirees once the ordinance passes, and those retirees will need to find an alternate way for prescription plan. The motion to place the agenda item on the debate agenda passed on a voice vote of 7-1 Alderman Redpath voted no.

Next, agenda item 2016-409 AN ORDINANCE AMENDING THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION BY AMENDING THE POINT OF SERVICE PLAN, A HEALTH SAVING ACCOUNT, AND A HIGH DEDUCTIBLE HEALTH PLAN FOR UNION PARTICIPANTS, EFFECTIVE MARCH 1, 2017 FOR THE OFFICE OF HUMAN RESOURCES Alderman Hanauer made a motion to place the agenda item on the debate agenda. Alderman Jobe seconded the motion. Alderman Redpath wanted to know if this was negotiated with the unions. Director Kuizin said yes. The motion to place the agenda item as amended on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-417 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH HSHS MEDICAL GROUP, INC. TO PROVIDE CERTAIN NEAR SITE CLINIC SERVICES FOR THE CITY OF SPRINGFIELD'S HEALTH INSURANCE PROGRAM FOR EMPLOYEES COVERED BY COLLECTIVE BARGAINING AGREEMENTS AND FOR ALL EMPLOYEES NOT COVERED BY COLLECTIVE BARGAINING AGREEMENTS AND RETIREES PARTICIPATING IN THE CITY OF SPRINGFIELD'S HEALTH PLAN FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2021, IN AN AMOUNT NOT TO EXCEED $4,067,490.00 FOR THE OFFICE OF HUMAN RESOURCES Alderman Hanauer made a motion to place the agenda item on the debate agenda. Alderman Jobe seconded the motion.

Alderman Jobe wanted Director McCarty to explain this is greater detail. Director McCarty said that the city will pay a flat fee for a clinic like an urgent care. This would be more for wellness exams, flu shot clinics. This clinic would cover the services that the city currently pays three million dollars a year for. During the operating hours, city employees and retirees could get medical services covered with no charge, no co-pay or deducible. Alderman Jobe wanted to know can an employee go to any clinic or just this clinic set up. Director McCarty said the clinic would be set up at Fit Club South and employees would go to that location to receive basic health care services.

Alderman Proctor wanted to know if people could go to other facilities. Director McCarty said yes, but they would have to pay their deductibles and co-pays. The incentive is that there is no cost to the employee or retiree.

Alderman Hanauer wanted to know if there will be tracking of overall savings, and what the cost to start up this clinic is. Director McCarty said that there will be tracking of overall savings. The cost to start up the clinic is included into the amount of the contract.

Alderman McMenamin wanted to get some examples of how the city will incentivize employees and retirees to use the clinic. Director McCarty said that two example would be convenience and cost. There will be no cost to use the clinic unlike if they go to a regular doctor. The incentive is that there is no cost and no need to set up an appointment. One of the new health plans is a deductible health plan. If someone chooses the plan, they will save a lot of money and have a Health Savings Account established. Employees on the higher plan would use the clinic and not have to pay out of pocket cost.

Dan Reese HSHS Medical Group said that the basic services are acute care type services. These are services that someone might go to a prompt care office for. Sinus infections, ear infections, pink eye, mono, minor rashes and other minor injuries are some of the infections they can treat. Also physicals and wellness exams will be performed.

The motion to place the agenda item on the debate agenda passed on a voice vote of 8-0.

Next, agenda item 2016-410 AN ORDINANCE AMENDING CHAPTER 170, BY ADDING SUBSECTION “(h)” TO SECTION 170.17.67 REGARDING EXTENSION OF THE DATE TO OCTOBER 31, 2017, FOR EXPIRATION OF SECTION 170.17.67 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO VACANT BUILDINGS ACQUIRED BY FINANCIAL INSTITUTIONS Alderman Proctor made motion to place the agenda item on the consent agenda. Alderman Donelan seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-411 AN ORDINANCE AMENDING CHAPTER 98 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING LANGUAGE TO SECTION 98.06 TO DEFINE REMEDIATION OF CHRONIC NUISANCE PROPERTIES Alderman Proctor made a motion to place the agenda item on the consent agenda. Alderman Jobe seconded the motion. Alderman Jobe wanted to make sure all the parties are in agreement of these changes that are coming with the passage of this ordinance. Alderman Proctor said yes they are.

Alderman McMenamin wanted to congratulate Alderman Proctor on getting everyone to agree to these changes. Alderman McMenamin would like to be added as a cosponsor. Alderman Proctor would like to thank the Illinois Realtors, Build Our Neighborhoods Coalition and the other parties that worked for six months to get this worked out and agreed upon. Alderman Turner sent a note, wanting to be added as a cosponsor. Three inspections yielding at least three hearing officer violations, within two years, put the property owner in a bad way with enforcement. This ordinance will be used as a final hammer, which the city hopefully won’t have to use. Alderman Donelan wanted to be added as a cosponsor. Alderman Senor wanted to be added as a cosponsor. Alderman Hanauer wanted to be added as a cosponsor as well. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-412 AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR PTL2, INC. D/B/A PIE’S THE LIMIT LOCATED AT 1710 S. MACARTHUR BOULEVARD Alderman Donelan made a motion to place the agenda item on the consent agenda. Alderman Hanauer seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 7-0-1 with Alderman Fulgenzi voting present.

Next, agenda item 2016-416 A RESOLUTION FOR A YEAR-LONG DESIGNATION OF JACKSON STREET AS “HARRY H. MARSHALL WAY" Alderman Senor made a motion to place the agenda item on the consent agenda. Alderman Jobe seconded the motion. Alderman Senor would like to be added as a cosponsor. The motion to place the agenda item on the consent agenda passed on a voice vote on 8-0.

Next, agenda item 2016-413 AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH SOUTHERN ILLINOIS UNIVERSITY SCHOOL OF MEDICINE FOR 315 W. CARPENTER STREET AND 800 E. CARPENTER STREET, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Hanauer made a motion to place the agenda item on the consent agenda. Alderman Jobe seconded the motion. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, agenda item 2016-414 AN ORDINANCE AUTHORIZING A PURCHASE FROM WIARCOM, INC. IN AN AMOUNT NOT TO EXCEED $115,534.80, FOR WIRELESS GPS TRACKING FEES, FOR THE OFFICE OF PUBLIC UTILITIES Alderman Hanauer made a motion to place the agenda item on the consent agenda. Alderman Senor seconded the motion. Alderman Hanauer wanted to know if this is for support of the units that is already in use or is they new GPS. Chief Engineer Doug Brown said both. This will add some additional units as well as covering existing units. Alderman McMenamin wanted to know if the city could get the GPS contract all on one contract for all the city vehicles. Director Mahoney and Mr. Brown said they would work on it. The motion to place the agenda item on the consent agenda passed on a voice vote of 8-0.

Next, Alderman McMenamin said that he is seeking additional information from animal control regarding the revenue side of the budget. The total budget for animal control is one point one million dollar budget, which Springfield contributes roughly three hundred fifty thousand dollars. The villages contribute about twenty thousand, and the county general fund contributes zero dollars. Animal Control generates a half million dollars from fees. Two hundred thousand comes from fees and registration. The purpose is maybe to rethink of who controls animal control. Mayor Langfelder said that he is talking to Sangamon County Health Department Director Stone and they will be addressing some of the problems that were brought up at last week’s Council meeting. Alderman Hanauer said that the county lost money the first few years and had to raise fees and Alderman Hanauer said he will not be in support of the city taking over animal control in any way.

Next, Alderman Redpath wanted to inform everyone that there will be an open house at the Sanitary District on Saturday October 15, 2016 at 10A.M.

Next, Alderman McMenamin asked for a motion to adjourn the meeting. Alderman Senor made the motion. Alderman Donelan seconded the motion. The motion passed on a voice vote of 8-0. The Committee of the Whole adjourned at 6:47 PM

Frank J. Lesko Frank J. Lesko City Clerk

Minutes Approve on 10/25/16