Sangamon Sun

Chatham Fire Protection District Board met March 28.

Here is the minutes provided by the Board:

• Call to Order

❖ Meeting was called to order at 1730 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins; Chief Schumer, Assistant Chief Osborne, Lt. Bolletta, FF/EMT Baker, Gerberding, Kyle Sears of Zoll, Aaron Hart of Springfield Overhead Door and Daniel Law from Midwest Garage Door Company.

❖ Absent were: None

• Approval of Previous Minutes

❖ Open and closed session minutes of March 14, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

• Treasurer's Report

❖ Motion to accept bills as read was made by Trustee Perkins was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Trustee Hughes and Trustee Perkins accepted treasurer’s report as modified

03/14/2017 03/28/2017 UCB-Money Market Account $ 7,861.13 $ 18,344.01 Bank & Trust M/M $ 421,050.75 $ 343,491.05 Bank & Trust Pension $ 69,933.79 $ 75,567.27 Bank & Trust Equipment Reserve Fund $ 558,848.34 $ 558,848.34 Bank & Trust Real Estate Fund $ 661,871.81 $ 661,871.81 Bank & Trust Death Benefit Supplement $ 19,609.61 $ 19,609.61 Bank & Trust Foreign Fire Insurance Board $ 59,100.90 $ 59,100.90 Bank & Trust Donations & Memorial Fund $ 2,115.98 $ 1,972.68 Chatham Fire Department Volunteer Account $ 6,806.33 $ 6,806.33

• Public Comments and Concerns:

❖ No public comment

• Old Business:

❖ Review of information regarding the Fire Academy Reimbursement Document form district counsel was discussed, Trustee Hughes made a motion approve the Fire Academy Reimbursement Document from the district counsel and was seconded by Trustee Mueller; motion passed. Hughes yes Mueller yes Perkins yes

❖ Offer of employment decision of Probationary Firefighter/EMT, Jeffery Bone, effective April 24, 2017 was discussed.

❖ Offer of employment decision of Probationary Firefighter/EMT, Robert Vrchota, effective April 24, 2017 was discussed.

• New Business: 

❖ CFD Treatment and Transport Survey Results were review.

❖ Sealed bids received for 14’ garage door bid process were discussed, Trustees received bids from:

▪ Midwest Garage Doors $61,295.00

▪ Springfield Overhead Doors $66,150.00

▪ Glenn Brothers Garage Doors $63.451.00

❖ Sealed bids received for cardiac monitoring / defibrillation devices were discussed, Trustees received bids from:

▪ Zoll $92,828.28

▪ Physio Control $92,361.74

❖ Chamber of Commerce annual renewal, $90.00 was discussed, Trustee Perkins made a motion to approve the annual renewal for the Chamber of Commerce of $90.00 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Jay Fahs resignation notification effective March 21, 2017 was discussed, Trustee Hughes made a motion to accept Jay Fahs’s resignation and was seconded by Trustee Mueller, motion passed.

Hughes yes Mueller yes Perkins yes

❖ Network Knowledge annual tower renewal, $600.00, was discussed, Trustee Mueller made a motion to pay the annual renewal for the Network Knowledge Tower Lease for $600.00 and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

• Board of Fire Commissioners: ❖ Nothing to report

• Pension Board:

❖ Nothing new to report have not met since last district meeting

• Foreugn Fire Insurance Board: ❖ Wanting to purchase TLC

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Please review FC recommendations in Apparatus Working Report

• Volunteer Working Group

• We have 14 positions vacant for volunteer members for FF

• FFIB approved purchase of retractable banners, table banners, and pop-up tent for recruiting efforts

• We brought on two Prospective Candidates March 13, 2017

• FTE

• Looking at hiring after Board reviews and approves attorney information

• BOFC is working on next hiring process

• PTE

• Bramer is being sized for uniform and we will be conducting his orientation over the next three weeks to accommodate his fulltime employment.

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Hearing date before Judge Cadigan is scheduled for March 9 at 1000am

• Vehicle / Equipment Report

• 3F28 in service security system for unit more to follow

• U2 in service

• Safety House in service has a broken window mechanism on hallway window

• Equipment and miscellaneous building items:

• Need to think about repainting parking spaces, especially the handicap spaces around the firehouse

• Washer donated by Sams Best Brand to replace old washer that went out

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lieutenant’s Guidebook / Program will be started after Phase 2 complete

• Re-working on part of Probationary Guidebook

• Preparing for upcoming events

• Sangamon County Fire Chief’s Meeting on April 25, 2017

• Blood Drive May 24th

• Blood Drive August 31st

• Holiday Parties:

• Adult Party December 2, 2017 – Jacobs confirmed rental

• Children’s Party December 17, 2017

• Miscellaneous

• Latest hearing date set for April 3rd @ 0900hrs for annexations

• Work continues on new plaques to get names engraved

• Romadka has volunteered to sand and stain picnic table donated last year as part of an Eagle Scout project. Work will begin shortly

• Asst. Chiuef Osborne Report

• Nothing to report

• The following items were discussed:

• Grants

• 2016 AFG Grant – application was submitted

• Projects

• Utility 4 has been serviced

• Tanker 1 is scheduled to go to Peterbilt and have the fuel gauge looed at on Tuesday, March 28, 2017

• Utility 1 is back from Chatham Collision

• The new Panasonic Toughbook computers, docking stations and digital antennas have all arrived.

• E.L. Pruitt Co. Mechanical Contractors bid was $6,600.00. They were here did measurements, parts order and work will start soon

• Tuesday, April 25, 2017 Chatham Fire Department is sponsoring the Sangamon County Fire Chief’s Association quarterly meeting

• The Sangamon County Quarterly Ambulance Report has been completed and sent to the County

• Complete and returned the State of Illinois; Department of Labor, Annual Prevailing Wage Report

• Several vehicles (BR 1, BR 2, 3F29) will be scheduled for service in the next few weeks

• Still working on dates before name tags can be engraved on the recognition boards

• Closed Session 

❖ Motion to go into Closed Session at 1855 hours to discuss Employment/Appointment

matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer and Assistant Chief Osborne

• Closed session started at 1802 hours.

• Closed session ended at 1928 hours.

• Returned to open session at 1932 hours

• Adjournment

❖ Motion to adjourn meeting at 1934 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

Minutes by Administrative Assistant Kashima Stotts

http://cfd-il.com/sites/default/files/2017-03-28%20Trustee%20Minutes.pdf