Williamsville Community Unit School District 15 Board met June 19.
Here is the minutes provided by the Board:
The meeting was called to order by President, Matt Seman. Roll call was taken by the Recording Secretary. Those in attendance stood and recited the Pledge of Allegiance.
A motion was made by Kurt Ratliff and seconded by Tom Ray that the agenda be approved as read.
Discussion: None
Motion Carried
Byron Painter - South County Publications Tip Reedy, Current High School Principal at Monticello High School and new Superintendent of WCUSD15 as of July 1, 2017
Jill Manley - Member of the public
Larry Van Alstine - RW Troxel
A motion was made by Pam Kovacevich and seconded by Charlie Waugh to approve the consent agenda containing items a, b, c, d, e, f and g: namely Approval of the following minutes as written and distributed: Approval of the Regular Meeting Minutes of May 15, 2017, Approval of the Committee of the Whole Meeting Minutes of May 15, 2017, Approval of the Bills in the amount of $496,836.89, including reimbursement of the revolving fund in the amount of $2,436.74, Approval of the Treasurer's Report, Approval of the Lunch Report, and Approval of Superintendent's Acceptance of Resignation:
o Dan O’Connor — Junior High Boys’ Basketball Coach
Tasha Shade - High School Ass’t Girls' Basketball Coach Holly Crocher - High School Freshmen Girls' Basketball Coach Allen Betz - Bus Driver Kathy Scheffler — SESTeacher
Motion carrier
o On roll call the following members answered aye:
Matt Seman; Charles Waugh; Kurt Ratliff; Pam Kovacevich; Tom Ray
o On roll call the following members were absent:
Teresa Benner; Corey Conklin
Superintendent's Report
1. Financial Update Mr. Beard updated the Board on items related to the district's finances and shared the following:
o An extension was granted for those wishing to bid for the districts health insurance. The bid opening will now be on June 29", still at 10:00am. The hope is the extension will allow more bids to be received. Once we have the bid opening, the insurance committee will convene and discuss the results. A recommendation will be presented to the Board once an analysis has been completed.
o We received some early tax money. Due to the continued shortages of revenue from the State, we were forced to dip into this money to finish out the current fiscal year, $65,000 was used and noted in the amended budget.
o Result of operations show a deficit in all funds of $822,360 for fiscal year 2016-17
o The State still owes us $291,009 in transportation and $377,429 in special education. While receiving these would not have erased our entire deficit, it would have helped significantly. The cumulative effect of these payment shortages has been devastating to the district over the last few years.
o Projected deficit for fiscal year 2017-18 is $423,299; however, this is with a freeze in salary and benefits, which is unlikely, and revenue being calculated as receiving 1 payment out of 4. While we could receive more payments, there is no guarantee, and no recent precedent of receiving all payments due to uS.
o We will have some roofing expenditures that will be added to the building fund for next year.
o This budget will continue to evolve as negotiations will be starting and things are likely to change.
o District 186 has been conducting surveys and looking at what it will cost to make updates to their buildings. They are said to be back at looking at the County wide sales tax as a means to support their building efforts. This sales tax increase would beneficial for all school districts in the county.
o For any upcoming referendums, December is the start time for a March ballot initiative, and August for a November ballot initiative. We will continue to monitor this situation in order to figure out what is best to do.
Mr. Beard presented a 2005-2017 cash flow analysis and reiterated where we are at the end of May with a balance in all funds of $1,574,729 and a balance in the Operating Funds of $1,425,838. By comparison, at the end of May 2016, our balance in all funds was $2,745,826 and in the Operating Funds was $2,524,136.
2. Facilities Update Mr. Beard informed the Board that oil and chipping of the parking lots will be taking place at the high school in July. The cost to do this is $12,000 for the first phase taking place this summer. The remainder will be budgeted for next year. Despite our financial situation, we have to move forward with preventative maintenance in order to stave off much higher costs down the road.
Mr. Beard also noted that Some dead trees on campus will be removed and our outside maintenance person will be working with the village of Williamsville on this project to try and save cost.
Lastly, he stated that he and Mr. Reedy will meet with TREMCO about the scope of work needed and the associated cost for next year.
3. Legislative Update The General Assembly has been called back for session as of Wednesday to work on the budget. As always - we shall see. All previous ideas will likely be revisited - raising income tax, property tax freeze, and the like. The Courts have ruled that the State must prioritize its Medicare payments. The Board will keep updated on any legislative outcomes.
4. Other Mr. Beard read an email to the Board that was sent to Mr. Shoufler from a tour guide in Washington DC about the exceptional behavior of our 8" grade students during the Gettysburg tour. The guide noted that in 42 years, this was the best group he had ever had.
Ill Conference will be coming and the Board will need to decide what they would like to do. The Board is conscience of balancing the information gained with the cost to go. We will initially register everyone for attendance and then go from there.
B. Principal’s Report
Janis Lindsey- full report Submitted to the Board
o Custodians working hard to get things done and have made amazing progress thus far o Elementary Activities
June 27 2017-18 school year registration 9:00 a.m. - 8:00 p.m. July 6-27 2017 Summer Bridges (3 mornings per week for a total of 10 sessions)
Clay Shoufler
o Custodians are working hard in both the middle school and junior high
o Graduation went well, but was very full. The crowd size is getting more difficult to maintain
o Class sizes will be adjusted as there are some new students moving in over the summer
Doug Furlow - full report Submitted to the Board
o Graduation went Well as Well
o Enrollment projected to be around 480 for the 2017-18 school year
o Recommendation to approve Amy Bolar as a long term substitute for Jeff Surbeck to begin the 2017-18 school year. Jeff will be on assignment for the National Guard. Amy has a Science degree and experience in environmental biology. She has subbed regularly at the high School this School year and done an excellent job.
Adam Eucker-full report Submitted to the Board
o HSA classifications came out last Week and we are staying the same in all class classifications
o There is one spot left for Booster club outing on July 7". This is a huge fundraiser for the boosters
o An end of year accomplishment list was included in the Board packet, but Mr. Eucker highlighted that all 17 eligible activities received the award for GPA as well. Our average GPA for all activities was an amazing 3.73.
Discussion. This is part of our grant application process. Must have formal approval
Motion carried
A motion was made by Pam Kovacevich and seconded by Matt Seman to employ staff for the 2017-18 school year.
o Jill Manley - High School Cheerleading Coach
Bryan Glass - HS and JH Assistant Cross Country Coach Holly Crocher - Junior High Assistant Volleyball Coach Mike Brennan - High School Girls' Golf Coach Frankie Meyers - High School Volunteer Volleyball Coach Stephanie Sanderbeck - Junior High Volunteer Volleyball Coach Tasha Shade - Junior High Volunteer Softball Coach Ron Schuecking - Bus Driver Amy Bolar - High School Long-Term Substitute Roger Shores - Part-time HVAC Technician
Discussion: Ron has been a sub driver and is the next one in line for a full time position. Roger will not exceed 30 hours per month at his current rate, with no benefits.
o On roll call the following members answered aye!
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion carried
A motion was made by Corey Conklin and seconded by Charlie Waugh to approve 10 additional working days annually for Counselor, Ashley Damery.
Discussion: Staffing levels for counseling need to be increased and this will help in that endeavor while being more cost effective at this time.
o On roll call the following members answered aye:
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
O On roll call the following members were absent:
Teresa Benner
Motion carried
A motion was made by Charlie Waugh and seconded by Pam Kovacevich to approve maternity leave for Brittany Woods
Discussion: None
o On roll call the following members answered aye:
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion carried
A motion was made by Corey Conklin and seconded by Kurt Ratliff to approve language revisions for sick leave in the support staff handbook
Discussion: Will be added to the CBA too - "immediate family' has update to include step parent and domestic partner
Motion Carried
A motion was made by Tom Ray and seconded by Pam Kovacevich to approve the Cooperative Wrestling Agreement with Riverton High School for 2017-18 and 2018-19
Discussion: No changes it is an extension of current agreement
o On roll call the following members answered aye!
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion Carried
A motion was made by Matt Seman and seconded by Charlie Waugh to approve fee schedule for the 2017-18 school year
Discussion: This was tabled last month and discussed further in Committee of the whole meeting. The only increase from last year is $5.00 for concussion testing for athletics. HS PE uniforms will be $15, and the SES planneris $5.
o On roll call the following members answered aye!
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion
A motion was made by Kurt Ratliff and seconded by Pam Kovacevich to approve HVAC agreement with Plumbers, Steamfitters, and Refrigeration Fitters Union #137 and Austin Burris
Discussion: Austin will stay on as our full time HVAC person
o On roll call the following members answered aye:
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion carried
A motion was made by Tom Ray and seconded by Matt Seman to approve the FY2017 Amended Budget
Discussion: None
o On roll call the following members answered aye!
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion Carried
A motion was made by Charlie Waugh and seconded by Kurt Ratliff to approve Property and Casualty insurance renewal for 2017-18
Discussion: A summary sheet provided. We received proposals back from 4 agents that were reviewed with us by Bushue HR. Worker's Comp rates have decreased as our MOD has decreased. The treasure's bond amount has also decreased due to less money to operate on. As the lowest bid, we accepted the bid from Ramza Insurance, which will save us $29,000 over last year.
O On roll call the following members answered aye!
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion Carried
A motion was made by Pam Kovacevich and seconded by Corey Conklin to approve the contract for Director of Educational Service
Discussion: This is a new title for Mr. Ibbotson which came about with the retirement of Mrs. Miller, and our not replacing her position. There has been a restructure in administrative duties and responsibilities. Mr. Ibbotson will no longer serve as an Assistant Principal, but will complete his duties district wide. A list of his duties was discussed. This process will be evaluated next year to see if any changes need to be made.
o On roll call the following members answered aye:
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion Carried Mr. Seman thanked Mr. Beard for stepping in and stepping up for us this past year. They presented him with a token of gratitude from the Board. The Board thanked Mr. Beard for all his help, leadership and knowledge.
Mr. Beard thanked for the Board for being great to work with.
A motion was made by Charlie Waugh and seconded by Kurt Ratliff to enter into Executive
Session for the purpose of Under 5 ILCS 120/2c of the Open Meetings Act, Collective Bargaining Matters.
Discussion: None
O On roll call the following members answered aye:
Matt Seman; Charles Waugh; Corey Conklin; Pam Kovacevich; Tom Ray; Kurt Ratliff
o On roll call the following members were absent:
Teresa Benner
Motion Carried
The Board entered executive session at 7:02pm and returned to open session at 8:24pm.
A motion was made by Corey Conklin and seconded by Kurt Ratliff to return to open session.
Discussion: N One
Motion carried.
Motion was made bv Charlie Waugh and seconded by Matt Seman to adjourn the meeting.
Discussion: None
Motion carried.
Meeting adjourned at 8:24 pm
http://www.wcusd15.org/index.php/board/board-meeting-minutes/933-20170619-board-meeting-minutes/file
Alerts Sign-up