Sangamon Sun

Williamsville Community Unit School District 15 Board met August 7.

Here is the minutes provided by the Board:

Call to Order/ Roll Call/ Pledge of Allegiance/ Approval of Agenda:

The meeting was called to order by Vice President, Charles Waugh. Roll call was taken by the Recording Secretary. Those in attendance stood and recited the Pledge of Allegiance.

A motion was made by Pam Kovacevich and seconded by Tom Ray that the agenda be approved amended.

Discussion: Action item 8 a - Add Hayley Chladny as JH and HS Volunteer Cross Country Coach

Action item 8d - remove the recommendation to approve the health insurance plan

Motion carried

Recognition of Employees and Public:

Byron Painter - South County Publications

Don Beard - former interim Superintendent

Connie Jagels, Carol Stewart, Craig and Josie Rhodes - members of the public

Mr. and Mrs. Rhodes spoke to their Board about their daughter who attends school in our district. The family lives in Riverton and in the past an arrangement was made allowing them to pay a portion of the out of district tuition due to having a business in Sherman that pays taxes. The family received a letter indicating that full out of district tuition would be due for the upcoming 2017-18 school year. They asked the Board to consider their previous arrangement.

The Board listened and let them know Mr. Reedy would be back in touch with a decision.

Informational Items and Dates:

Mr. Reedy presented a list of upcoming important dates to the Board.

August 8 WCUSD #15 WEA/BOE Negotiations

August 9 WCUSD #15 New Teacher Workshop Day

August 9 WHS Band Chorus Trip to STL Cardinal Game 6:00pm

August 15 WCUSD #15 New Staff Dinner 6:00pm Sam's Too

August 16 WCUSD #15 Teacher In-Service

August 17 First 4 Day of School and Teacher's Institute

August 18 Second V2 Day of School and Teacher's Institute

August 21 First Full Day of School

August 21 Regular WCUSD #15 Board Meeting 6:00pm

Approval of the Consent Agenda:

A motion was made by Kurt Ratliff and seconded by Teresa Benner to approve the consent agenda containing itema. Approval of Superintendent's Acceptance of Resignation:

- Jacob Laughhunn - Fall Play Director

- Jack Zibutis - Freshmen Boys' Basketball Coach

- Kevin Hawley - WJHS Custodian

> On roll call the following members answered aye:

Teresa Benner Charles Waugh

Kurt Ratliff Pam Kovacevich

Tom Ray Corey Conklin

> On roll call the following members were absent:

Matt Seman

Motion carrier

Information Items:

A. Superintendent's Report

1. Financial Update and Tentative 2017-18 District Budget

Mr. Reedy discussed the current financial situation in the district. He noted the following:

> While the State did make 3 of the 4 mandated categorical payments, one was actually for the 2015-16 fiscal year, meaning we only received 2 payments for this fiscal year.

- Mandated categorical payments provide funding for the Special Education and Transportation funds.

> The State still owes us two categorical payments totaling $460,592 for the 2016 17 fiscal year.

- $266,410 for the Special Education fund, and $194,182 for the Transportation fund.

> Budgeted expenses, coupled with a lack of State revenue, resulted in deficit spending of $592,457 in all funds.

> We received early tax money in May and June, which we used to operate in May and June, thus dipping into funds for the 2017-18 school year to finish the 201617 school year.

- Our 'true' end of year balance, without early tax money, was $597,988. This positive balance was due to an abatement of $600,000 from the Working Cash fund.

- The early tax money we received leaves the district with an end balance of $4,877,719 in all funds and $3,941,841 in operating funds

> If the district were to receive no additional funding from the State, we could operate for about 3–4 months.

> Mr. Reedy is gravely concerned about where this will leave us in April of next year as we no longer have the $600,000 from working cash fund

> Mr. Reedy gave the Board a copy of the 5 year salary raises, deficit spending and insurance expenses

- During this 5 year period, our expenses have increased 23.36% while revenues have only increased 4.68%

> Mr. Reedy discussed each category on the sheet and explained salary increases, insurance premium increases, bond payments, debt certificate payments, deficit spending, HRA expenses, retirement bonuses, substitute cost, tuition and lane changes, and reduction arrangements such as:

- One less admin position $87,000

- One less HVAC position $70,000

- Reduced 4" grade by one section $45,000

- Shifting uniform purchases to the sports boosters $17,000

- Property/casualty insurance $30,000

-- 2 aides will be added at SES- $29,000

> Mr. Reedy showed the projected tentative budget for 2107-18 - All funds - <$329,775>, Operating funds <$333,981>, Ed fund <$209,310> , all in deficit

2. Facilities Update

Mr. Reedy noted the following:

> All buildings are on schedule and ready for staff and students. He thanked the Custodial staff for their hard work.

> He is waiting to hear back from Tremco. After the last rain, there was damage to the roof in the 6" grade wing that will be evaluated. There is also an area at WHS that needs repaired. He noted we are looking to see what we can fix on our own and get bids for the others items.

> He is working on a long term facilities plan

> Parking blocks are back in place as of today

A question was asked if these needs are budgeted. There is a total of $130,000 budgeted for roofing repairs, however, current bids for repair are more than we can afford.

3. Legislative Update

Mr. Reedy informed the Board that under an evidence based funding system our district would receive $94, 193 in additional funds; however, SB1 must become law in order to get any funding.

The governor has vetoed that bill and it's currently on hold. He noted that we should not expect any GSA payments in August, but it's possible we may get them in September or October. It's possible we could receive the two mandated categorical payments we were to get last year, but to date, the Comptroller has stated the money is not there.

Mr. Reedy showed a slide about TIF districts and how they are impacted by the Governor's veto. It has skewed the calculation of local wealth, penalizing TIF and PTELL districts. The Governor's veto will put former penalties back in place. We have never been able to maximize the money in the current TIF districts, and if this passes, the TIF's will now be included in EAV, causing them to increase and in turn, causing our general state aid payments (GSA) to decrease.

He reminded the Board that the proposed property tax freeze is still out there as a possibility and would be devastating to schools as it would not necessarily reduce property taxes, but would limit what municipalities and school districts could collect.

A flow chart was presented to show the status of SB1 and what is needed by chamber to override that veto.

4. Staffing SES

Mr. Reedy informed the Board that two additional individual aides are needed to meet the needs of our students at SES. The positions are posted and Mr. Reedy hopes to have hiring recommendations for the board at the August 21 board meeting

Mr. Reedy met with Mrs. Lindsey today and noted that some additional students have enrolled. The class size breakdown is listed below:

> Kindergarten: 1 section at 24, 4 at 23

> 1st grade. 1 section at 21, 4 at 22

> 2nd grade: 3 sections at 22, 2 at 23

> 3rd grade. 2 sections at 24, 3 at 23

> 4th grade: 2 sections at 26, 3 at 25

Enrollment at SES will be monitored and the board will be kept up to date

5. Acceptable Use Policy

Mr. Reedy included an acceptable use policy for the board. We do not currently have employees sign this policy. Mr. Reedy will add a signature page for this policy and signatures will be implemented and collected each year.

B. Principal's Report - none

Executive Session:

A motion was made by Tom Ray and seconded by Teresa Benner to enter into Executive Session for the purpose of Under 5 ILCS 120/2c of the Open Meetings Act collective bargaining, the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal Counsel for the public body

Discussion: None

> On roll call the following members answered aye:

Teresa Benner Charles Waugh

Kurt Ratliff Pam Kovacevich

Tom Ray Corey Conklin

> On roll call the following members were absent:

Matt Seman

Motion Carried

The Board entered executive session at 6:43pm and returned to open session at 9:09pm.

A motion was made by Pam Kovacevich and seconded by Corey Conklin to return to open Session.

Discussion: None

Motion carried.

Action Items:

A motion was made by Kurt Ratliff and seconded by Tom Ray to hire certified and non-certified staff;

> Janine Oman as a full time WCUSD #15 Bus Driver

> Abigail Norman — SES 4th grade long term sub for maternity leave

> Trevis Woods - Assistant Girls' Basketball Coach for 2017-18

> Scott Dahl and Hayley Chladny-JH and HS volunteer Cross Country Coaches

Discussion: None

> On roll call the following members answered aye:

Teresa Benner Charles Waugh

Kurt Ratliff Pam Kowacevich

Tom Ray Corey Conklin

> On roll call the following members were absent

Matt Seman

Motion Carried

A motion was made by Corey Conklin and seconded by Teresa Benner to approve all WCUSD#15 Extra Duty Assignments for the 2017-18 school year

Discussion: Coaches and club sponsors

> On roll call the following members answered aye!

Teresa Benner Charles Waugh

Kurt Ratiff Pam Kovacevich

Tom Ray Corey Conklin

> On roll call the following members were absent:

Matt Seman

Motion Carried

A motion was made by Pam Kovacevich and seconded by Kurt Ratliff to approve the transfer request of Mallory Moffitt from 4th grade teacher at SESto 1" grade teacher at SES for the 201718 school year.

Discussion: None

Motion Carried

Adjournment:

A motion was made by Teresa Benner and seconded by Tom Ray to adjourn the meeting.

Discussion: None

Motion carried.

Meeting adjourned at 9:12 pm

http://www.wcusd15.org/index.php/board/board-meeting-minutes/954-20170807-board-meeting-minutes/file