Sangamon Sun

Chatham Community Fire Protection District Board met Sept. 12.

Here is the minutes provided by the Board:

 CALL TO ORDER

 Meeting was called to order at 1735 hours.

 ROLL CALL

 Present were: Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne, Division Chief Rose, FF/EMT Bell, Gerberding and Administrative Assistant Kashima Stotts.

 Absent were: Trustee Hughes

 APPROVAL OF PREVIOUS MINUTES

 Open and closed session minutes of August 22, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes absent Mueller yes Perkins yes

 TREASURERS REPORT

 Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes absent Mueller yes Perkins yes

 Trustee Perkins and Trustee Mueller accepted treasurer’s report.

                                               08/21//2017   09/12/2017

UCB-Money Market Account $ 18,924.01 $ 60,393.96

Bank & Trust M/M $ 898,438.73 $ 892,762.73

Bank & Trust Pension $ 42,737.37 $ 42,737.37

Bank & Trust Equipment Reserve Fund $ 505,620.42 $ 505,620.42

Bank & Trust Real Estate Fund $ 592,224.09 $ 592,224.09

Bank & Trust Death Benefit Supplement $ 19,617.88 $ 19,617.88

Bank & Trust Foreign Fire Insurance Board $ 50,505.00 $ 50,505.00

Bank & Trust Donations & Memorial Fund $ 102.52 $ 212.77

Chatham Fire Department Volunteer Account $ 10,739.54 $ 10,739.54

 PUBLIC COMMENTS AND CONCERNS:

 Review of CFD Treatment and Transport Survey’s.

 FF/EMT Bell Thanked district for the new boots

 OLD BUSINESS:

 Amendment to Contract for Sale of Real Estate between Janet Marsha Currie Trust and Chatham Community Fire Protection District tabled.

 Self-Contained Breathing Apparatus notice and bid proposal approval was discussed, Trustee Perkins made a motion to approve the notice and bid proposal for the SelfContained Breathing Apparatus and was seconded by Trustee Mueller; motion passed.

Hughes absent Mueller yes Perkins yes

 NEW BUSINESS:

 Vendor List additions were discussed, Trustee Perkins made a motion to approve the additions to the Vendors List and was seconded by Trustee Mueller; motion passed.

Hughes absent Mueller yes Perkins yes

 Request for funding for replacement of computers; 3 CPU’s and 1 laptop computer along with three (3) new monitors for cost not to exceed $3,700.00 was discussed, Trustee Mueller made a motion to approve the replacement of computers and laptop with new monitors not to exceed $4,000.00 and was seconded by Trustee Perkins; motion passed.

Hughes absent Mueller yes Perkins yes

 Special Consideration Operating Guideline 602, Personnel Position Description updates to be effective October 1, 2017 was discussed, Trustee Mueller made a motion to approve the Special Consideration Operating Guideline 602 and was seconded by Trustee Perkins; motion passed.

Hughes absent Mueller yes Perkins yes

 Kashima Stotts review of evaluation and determination of percentage of salary increase was discussed, Trustee Perkins made a motion to approve the raise increase for Kashima from $16.35 per hour to $16.84 per hour and was seconded by Trustee

Mueller; motion passed.

Hughes absent Mueller yes Perkins yes

 BOARD OF FIRE COMMISSIONERS:

 Will submit letter to request name from the Final Eligibility List.

 PENSION BOARD:

 Gathering information for audit.

 Jim Nowicki getting stuff ready for insurance

 FOREIGN FIRE INSURANCE BOARD:

 Will meet on Thursday.

 CHIEF SCHUMER REPORT

 Trustee’s accepted the Chief’s semi-monthly report.

 The following items were discussed:

 Apparatus Group

 Group projects the need for U1, U4 to be replaced within an year or two

 Replacement of 3F27 with new ambulance on 2018 chassis is projected later this fall

 Volunteer Working Group

 FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

 We have 12 positions vacant for volunteer members

 Ordering banners and tents

 FTE

 Vrchota and Bone are in 2nd week of Basic FF Course

 We will receive weekly evaluations for IFSI

 Final eligibility roster formed and posted by BOFC

 PTE

 Still waiting on some documents from Brockmeyer before he will be placed on the hireback list

 Pre-Annexation Working Group

 Had a meeting at VOC today with attorneys and Village administration to coordinate efforts to proceed in court petition and annexation of properties

 Working with Chris Currie to annexation of his properties to VOC

 New laws go into effect Jan. 01, 2018, which will change annexation issues.

 Vehicle / Equipment Report

 Engine 1 24 ft ladder that was damaged is now replaced with new ladder

 Engine 1 the ladder is unfit for the fire service, we are keeping it for now Lt. Kissel has an idea for a training prop for the undamaged section

 Engine 2 air leak has been serviced and AC is documenting corrosion spots on this unit and will have it repaired

 Brush 1 speed limit signage placed in vehicle to limit speed to 55mph

 Brush 2 speed limit signage placed in vehicle to limit speed to 55mph

 Truck 1 Gauge replaced, air pressure guage was bad

 U1 out of service, vehicle won’t start and had to be towed

 Personnel issues

 Working on phase 2 - 2nd year FF Driving Program

 Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

 Preparing for upcoming events

 Homecoming parade September 20, 2017

 Fill the Boot September 23, 2017

 Fire Prevention Week October 10 – October 13

 Holiday Parties:

 Adult Party December 2, 2017 – Jacobs confirmed rental.

 Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.

 ASST. CHIEF OSBORNE REPORT

 Trustee’s accepted the Asst. Chief’s semi-monthly report.

 The following items were discussed:

 Grants

 2016 AFG Grant-received awarded on June 30, 2017

 Projects

 Engine 2 is back from Rush Truck Center

 Truck 1 is banck from Banner Fire

 Engine 2 is scheduled Monday September 16-26 to have the corrosion repaired and repainted at Prairie Services of Illinois

 I sent a rough draft of a Bid Notice and Bid Proposal to Attorney Jim Sinclair to review and approve

 Next LED will replace four led boards on south sigh board soon

 3F28 was serviced at Landmark Ford East on September 06, 2017

 Picked up new 24’ extension ladder from Banner Fire for Engine 1

 Pump testing on apparatus was completed on Tuesday, September 05, 2017

 Fuel pump went out on Utility 1 had it towed to fire house Mike Gorsage to repair

 Utility 1 needs all 4 tires replaced and front end rebuilt

 Received notice from DHS that they have accepted my close-out report for our 2011 SAFER grant

 CLOSED SESSION

 Motion to go into Closed Session at 1755 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes absent Mueller yes Perkins yes

 In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, and Asst. Chief Osborne.

 Closed session started at 1755 hours.

 Closed session ended at 1759 hours.

 Returned to open session at 1800 hours

 ADJOURNMENT

 Motion to adjourn meeting at 1811 hours was made by Trustee Perkins and was seconded by Trustee Mueller; motion passed.

Hughes absent Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2017-09-12%20Trustee%20Minutes.pdf