Sangamon Sun

Chatham Fire Protection District Board met March 13.

Here is the minutes provided by the Board:

• Call To Order

❖ Meeting was called to order at 1732 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne; FF Bell and Administrative Assistant Kashima Stotts

❖ Absent were: none

• Approval Of Previous Minutes

❖ Open and closes session minutes of February 23, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes Yes Mueller yes Perkins yes

• Treasurers Report

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Trustee Perkins and Trustee Hughes accepted treasurer’s report.

02/23//2018 03/13/2018

UCB-Money Market Account $ 58,563.39 $ 14,623.19

Bank & Trust M/M $ 1,031,584.35 $ 1,186,052.75

Bank & Trust Pension $ 36,946.19 $ 40,748.51

Bank & Trust Equipment Reserve Fund $ 432,997.23 $ 432,997.23

Bank & Trust Real Estate Fund $ 591,993.56 $ 591,993.56

Bank & Trust Death Benefit Supplement $ 19,627.72 $ 19,627.72

Bank & Trust Foreign Fire Insurance Board $ 60,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 136.42 $ 186.42

Chatham Fire Department Volunteer Account $ 4,755.38 $ 4,755.38

• Public Comments And Concerns:

❖ No public comment

• Old Business:

❖ Option Agreement with Janet Marsha Currie Trust for Farmland owned by CFPD was discussed per Mr. Currie the agreement was held up with his attorney he will review and return agreement as soon as he can.

• New Business:

❖ Vendor List was reviewed, no new additions at this time

❖ Kyle Romadka request for extension of his temporary shift modification through June 30, 2018 was discussed, Trustee Perkins made a motion to approve the extension of Kyle Romadka’s temporary shift modification through June 30, 2018 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Personnel position description, 602, change effective March 26, 2018 to add course requirement to Lieutenants position description was discussed, Trustee Perkins made a motion to approve the change to personnel position description 602 effective March 26, 2018 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Sangamon County Radio System Governance Committee rural ire radio maintenance 2018 fee of $3,431.225 was discussed, Trustee Perkins made a motion to approve the radio maintenance agreement with Sangamon County Radio System for $3,431.25 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Review of new advertisement message, continuation of advertisement with radio station was discussed Trustees would like to continue to run the radio ad for another 60 days.

❖ Three MSA Quick disconnect cylinder filling adapter, 4500psi with mail CGA 347 thread on the opposite side, cost $1,149.00 was discussed, Trustee Perkins made a motion to prove the purchase of Three MSA Quick disconnect cylinder filling adapters for a total of $1,149.00 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Replacement of generator for Truck 1, cost 13,625.00 or modification of Truck with LED lightening, cost $9,742.60 was discussed, Trustee Muller made a motion to approve the replacement of the generator for Truck 1 at a cost of $13,625.00 and was seconded by Trustee Perkins, motion passed.

Hughes yes Mueller yes Perkins yes

• Board Of Fire Commissioners:

❖ Had oral interviews on February 28, 2018, waiting on additional points

• Pension Board:

❖ Not meeting this month

❖ Went to Bank & Trust spoke with Ashley regarding adding accountant to receive bank statements

• Foreign Fire Insurance Board:

❖ Nothing to report

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Had a meeting this past January 18, 2018

• Discussed U1 and U4 replacement options

• Discussed AFG – requesting funding for ambulance to replace 3F27

• Discussed equipment purchases and needs for apparatus

• Discussed preparation of annual report for July 2018

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have invited 6 candidates, via letter, to attend our April business meeting

• FTE

• Nothing to report

• Trustee Perkins and Chief Schumer preparing for CBA negotiations with Local 4490

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Currie has not reached out to us to inform us of whether or not he has obtained the necessary signature from the Trust members

• We need to reach out to Grace Adloff

• Equipment and Miscellaneous Building Items

• In the process of purchasing new ICS system vest for ambulances and additional locations

• Reviewing a member proposal to add roof hooks to the Engines and the Truck company

• Reviewing a members proposal to wrap handles of specific tools for better gripping and handling during operations – permission given to move forward with wrapping pike poles and Halligan bars, along with roof hooks once purchases

• AC is working on multiple apparatus issues

• Air packs – initial air pack training completed by all department members except T. Summerson and C. Baker

• Working on completing necessary spreadsheets for ESO to begin conversion to new report writing software

• Engine 3 was involved in an accident that caused no damage to Engine 3 and resulted in only minor damage to the other vehicle

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Participation with SCSO personnel in an Active Shooter drill on March 20, 2018 at GHS. DC Rose and Lt. Bolletta attended initial meeting with all agency representatives.

• Open House October 6, 2018 – 90th anniversary of the District

• Holiday Parties:

• Children’s Party December 16, 2018.

• Adult Party – December 1 or 8, 2018

⇒ Jacobs put in for it at TRN

• Miscellaneous

• Sinclair reviewing language and will update our applications FT, PT and Volunteer to abide by new law in Public Act 100-0285 regarding juvenile records of adjudication or arrest

• Bruce, Bill and I will be attending a seminar on Pipeline in the area at Northbrook Center

• We will have a blood drive here on March 29, 2018 from 1600-1900 hours

• Received FEMA reimbursement share of $2017,273.00 for air pack grant

• Received the IPRF grand of $10,260.00 to be used in purchasing fire training software, laptop and Ipads

• Asst. Chief Osborne Report

• Nothing to report

• Closed Session

❖ Motion to go into Closed Session at 1756 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts.

• Closed session started at 1800 hours.

• Closed session ended at 1837 hours.

• Returned to open session at 1838 hours

• Adjournment

❖ Motion to adjourn meeting at 1839 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2018-03-13%20Trustee%20Minutes.pdf