Sangamon Sun

Menard County Board of Commissioners met March 13. 

Here is the minutes as provided by the board:

The Menard County Board of Commissioners met on Tuesday, March 13, 2018 at 6:00

p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois.

Commissioners Bob Lott, Jeff Fore, Allan Anderson, and Troy Cummings were physically

present. A quorum was present. County Clerk Patricia Duncheon, County Treasurer Pam

Bauser, State’s Attorney Gabe Grosboll and County Coordinator Dara Worthington were

also present. Commissioner Ed Whitcomb was absent.

Chairperson Bob Lott called the meeting to order at 6:00 p.m.

Commissioner Fore moved to approve the consent agenda which included the minutes

from the February 27, 2018 regular board meeting. Commissioner Anderson seconded

the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Hearing of Citizens (Public Comments/Requests for Board Action)

There were no comments or requests for Board action.

EMS/EMA Department Report/Requests for Board Action

Mike Burg, EMS/EMA Administrator, was in attendance and presented the monthly

transport log for review along with an ambulance quotation comparison sheet for

discussion.

Highway Department Report/Requests for Board Action

Tom Casson, County Highway Engineer, was in attendance and presented information

on a low trailer purchase bid from Altorfer CAT. Commissioner Anderson moved to

approve the purchase of the trailer from Altorfer. Commission Cummings seconded the

motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Mr. Casson also presented two resolutions for participation in the State of Illinois federal

surplus property program.

Resolution #06-18 – Approval of the participation in the State of Illinois Federal Surplus

Property Program for Menard County Highway Department. Commissioner Fore moved

to approve the resolution. Commissioner Cummings seconded the motion. The motion

carried with four ‘ayes’, no ‘nays’ and one absent.

Resolution #07-18 – Approval of the participation in the State of Illinois Federal Surplus

Property Program for Menard County Road Districts. Commissioner Fore moved to

approve the resolution. Commissioner Anderson seconded the motion. The motion

carried with four ‘ayes’, no ‘nays’ and one absent.

Zoning/GIS Report/Requests for Board Action

Zoning Administrator, Brian Hollenkamp, was in attendance and updated the Board on

activities within his office. He presented information on the proposed solar farm. He

stated that a solar committee will meet to gather information, work on text amendments,

zoning ordinances, and to prepare a preliminary plan. State’s Attorney Gabe Grosboll

presented information along with County Assessor Jason LeMar.

Mr. Hollenkamp presented a nonbinding Letter of Intent with Gem Energy for board

approval. Commissioner Cummings moved to approve the Letter of Intent.

Commissioner Anderson seconded the motion. The motion carried with four ‘ayes’, no

‘nays’ and one absent.

County Treasurer’s Report/Requests for Board Action

County Treasurer Pam Bauser was in attendance and updated the Board on her office

activities. She also presented monthly financial reports for review.

County Clerk’s Report/Requests for Board Action

County Clerk Patricia Duncheon was in attendance and updated the Board on activities

within her office. She presented a special event liquor license for review and approval.

Commissioner Cummings moved to approve the request. Commissioner Fore

seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

State’s Attorney Report/Requests for Board Action

State’s Attorney Gabe Grosboll was in attendance and updated the Board on current

negotiations regarding the Fraternal Order of Police. He also stated he heard from the

Teamsters Union for the Highway Department and they would like to re-open

negotiations.

State’s Attorney Grosboll requested approval to schedule a meeting with the Teamsters

Union negotiator, along with Rhett Barke. Commissioner Fore moved to approve the

request. Commissioner Anderson seconded the motion. The motion carried with four

‘ayes’, no ‘nays’ and one absent.

County Coordinator’s Report/Requests for Board Action

County Coordinator Dara Worthington was in attendance and requested that Executive

Session minutes from 9/13/2016, 2/28/2017, and 3/14/2017 remain closed.

Commissioner Anderson moved to approve the request. Commissioner Fore seconded

the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Coordinator Worthington also updated the Board on the current window replacement

project for the third floor. She reported there is a replacement needed for the Housing

Authority Board, and gave information on the SMART transportation program.

Individual Board Members - Report/Requests for Board Action

There were none.

Coordinator Worthington provided information regarding Sunny Acres leasing mobile

equipment for use. Commissioner Cummings stated the Sunny Acres Advisory Board

recommended it. Commissioner Cummings moved to approve the mobile equipment

lease. Commissioner Anderson seconded the motion. The motion carried with four

‘ayes’, no ‘nays’ and one absent.

Executive Session

Commissioner Cummings moved to enter into executive session as allowed by (5 ILCS

120/2)(C)(1)(2) at 7:08 p.m. Commissioner Fore seconded the motion. The motion

carried with four ‘ayes’, no ‘nays’ and one absent.

Adjournment

With no other business coming before the Board, Commissioner Anderson moved to

adjourn the meeting at 7:25 p.m. Commissioner Cummings seconded the motion. The

motion carried with four ‘ayes’, no ‘nays’ and one absent.

http://menardcountyil.com/files/5615/2225/2940/03_13_18_Draft_Board_Minutes.pdf