Sangamon Sun

Ball Chatham Community Unit School District 5 Board met April 23.

Here is the minutes provided by the Board:

Vice-President Duane Sieren called the meeting to order at 6:30 p.m. The Board clerk noted that Board members Brewer, Durairaj, Sieren, Worley, and Yurevich were present. Board President Copp, and Board member Maddox were absent.

Administrators present: Randy Allen, Dusty Burk, Tricia Burke, Mike Dobbs, Jen Farnsworth, Elizabeth Gregurich, Jim Lovelace, Chad Martel, Charlotte Montgomery, Josh Mulvaney, Ashley Romadka,Tina Root, Betsy Schroeder, Kim Sepich, Dr. Russ Tepen, and Supt. Dr. Doug Wood.

Media present: Joe Pritchett, Chatham Clarion

Approval of Agenda:

Vice-President Sieren called for a vote to approve the evening’s agenda.

Worley moved to approve the agenda for the Board of Education’s regular meeting of April 23, 2018. Upon said motion being seconded by Yurevich, the Board Vice-president called for a vote. All Board members voted “yes.”

Action Items from Closed Session:

Board Vice-president Sieren asked for approval for the Closed Session Minutes of March 22, 2018.

Worley moved to approve the closed session minutes of March 22, 2018 as amended or approved in Closed Session. Upon said motion being seconded by Brewer, the Board president called for a vote. All Board members voted “yes.”

Communications:

Food Service Annual Report - Food Service Director, Chad Martel first began his presentation with an overview of the District:

● Five schools (BES, CES, GES, GIS, and GMS) participate in the School Breakfast Program (SBP) and National School Lunch Program (NSLP). Also, BES participates in the Special Milk Program (SMP), for Pre-K. All NSLP schools are operating Offer vs Serve (OVS), with the elementary schools making that transition this year.

● The percent-eligible for free/reduced lunches range from 17.65% at Ball Elementary to 22.09 at Glenwood Intermediate.

● The high school does not participate in SBP or NSLP, but does honor the Free and Reduced guidelines used at SBP and NSLP schools, and provides basic meals for free or at a the appropriate Reduced-Price rate. They provide an a la carte based food service for breakfast and lunch. Daily specials are also offered, in addition to regular menu items.

Mr. Martel also noted further changes, including:

● Launching BCSD Food Service website - http://www.chathamschools.org/food-service

● Working towards centralized application approval and direct certification processes

● Standardizing serving sizes and production record procedures across the district

● Order review process, and order guidance for managers

● Implementing claim submission process through use of Illinois specific Skyward report

● Enforcement of District policies regarding student and staff meal debt

● Implementation of OVS at all grades in the elementary schools

● Tailored menu options by school/grade levels

● Mini-veggie bar at all elementary schools

● Modified cycle menu

Next, Mr. Martel also reviewed the claiming trends for all Ball-Chatham schools, as well as Food Service’s budget status. In regards to the budget, he is recommending increasing lunch prices at BES, CES, and GES $.15 to $.25 per site (Minimum); increasing lunch prices at GIS from $2.25 to $2.50; an increasing GMS’ lunch prices from $2.50 to $2.75. He says the price increase will allow more options and larger serving sizes for older grade groups. The high school’s a la carte prices would have minimal changes.

Future changes include:

● Student salad bars at all elementary schools through grants or private funding

● Increasing availability of fruits and vegetables at all schools

● Allowing extra portions of fruits to be selected by all students at SBP/NSLP schools

● Increasing main entrée and meal portion sizes at GIS and GMS

● Monthly promotions and sampling of new foods

● Try it on Tuesday’s

● Foods from around the world

● Increase breakfast participation at all SBP/NSLP schools

● Grab and Go

● Breakfast in the Classroom

● Alternate feed location

● Apply for “Healthier US School Challenge” for all NSLP schools

● The USDA will no longer offer this opportunity after July 1, 2018

● Continued professional development and training for all food service staff

● GHS Catering

● Traveling athlete meals

● Increasing GHS free meal options at breakfast

This was an informational item only. To view the Food Service Annual Report in full, go to: https://www.boarddocs.com/il/cusd5/Board.nsf/files/AXXVZ7703F7F/$file/SY%202017- 2018%20Food%20Service%20Update%204-18-18.pdf.

Good News - Glenwood High School was awarded a “Back to Books” grant that will enable the school to purchase library books, in print, to supplement their library collection. Funding for this grant, in the amount of $4,999, was awarded by the Illinois State Library, a Department of the Office of Secretary of State, using funds provided by the U.S. Institute of Museum and Library Services, under the provisions of the Library Services and Technology Act (LSTA).

Citizens - Opportunity to address the Board of Education concerning any agenda item. None were noted.

Consent:

Board Vice-president Sieren asked if anyone would like to pull any items out of Consent for further discussion. None were noted. Mr. Sieren then called for a vote on the items listed under “Consent.”

Worley moved to approve the Consent items as presented. Upon said motion being seconded by Yurevich, the Board Vice-president called for a vote. All members voted “yes.” Consent Agenda items included:

● Adoption of Consent Agenda Items

● Minutes of Finance Committee Meeting, March 13, 2018

● Minutes of Regular Board Meeting, March 22, 2018

● Minutes of Construction Committee Meeting, April 11, 2018.

● School District Accounts Payable

● School Activity Account Reports

● Treasurer/Financial Report

● FOIA Requests

● Second Reading of Policies from January/February 2018 PRESS

● Post Issuance Tax Compliance Report

● Approve 2017/18 Final School Calendar

● Renewal of ISHA and IESA Memberships for 2018/19

● Resolution to Dispose of Surplus and Non Salvageable Equipment

Personnel Consent:

Board Vice-president Sieren asked if anyone would like to pull any items out of Personnel Consent for further discussion. Board member Worley asked that Item 6.18 be pulled, and tabled. Mr. Sieren then called for a vote on the other items listed under “Personnel Consent.”

Worley moved to approve the Personnel Consent items, less Item 6.18, as presented. Upon said motion being seconded by Durairaj, the Board president called for a vote. All members voted “yes.” Personnel Consent Agenda items included:

● Retirement of GHS Full-Time Social Studies Teacher – Mark Brown (5/25/18)

● Resignation of GHS Spanish Teacher – Steve Skawski (5/25/18)

● Resignation of GHS English Teacher/Scholastic Bowl Coach – Erica Muchow (5/25/18)

● Resignation of CES Special Education Teacher – Erika Ellis (5/25/18)

● Resignation of GMS Math Teacher – Jeremy Venturini (5/25/18)

● Resignation of GHS Study Hall Aide – Drake Sneyd (4/25/18)

● Resignation of GMS Paraprofessional – Tyler Morris (4/13/18)

● Resignation of CES Paraprofessional – Ai Kindlon (4/30/18)

● Resignation of GES Paraprofessional – Amber Camacho (4/24/18)

● Resignation of BES Paraprofessional – Kimberly Fulkerson (5/4/18)

● Resignation of GHS Head Cheerleading Coach – Rachel Downey (5/25/18)

● Resignation of GHS Assistant Cheerleading Coach – Hannah Cave (5/25/18)

● Resignation of GHS Girls Tennis Coach – Greg Piland (4/5/18)

● Resignation of GHS Girls Golf Coach – Catilin Osborn (3/22/18)

● Resignation of GHS Assistant Volleyball Coach – Sara Hogan (5/25/18)

● Resignation of GMS Assistant Wrestling Coach – Forest Sexton (4/16/18)

● Employment of Full-Time GES Special Education Teacher – Kaci Smart (18/19 SY)

● Employment of Full-Time BES Pre-K Teacher – Bethany Erwin (18/19 SY)

● Employment of Full-Time Hearing Impairment Itinerant Teacher – Tammy Cox (18/19 SY)

● Employment of Full-Time GHS School Nurse – Kristine Harding (18/19 SY)

● Employment of Transportation Assistant – Kyle Romadka

● Employment of GMS Financial Secretary – Amber Camacho

● Employment of GMS Paraprofessional – Reed Allen

● Employment of GIS part-time Playground Supervisor – Henry Voss

● Employment of GIS part-time Playground Supervisor – Stacey Harrison

● Employment of GHS Dance Team Coach (Fall & Winter) – Hannah Phillips (18/19 SY)

● Employment of GHS Head Cheerleading Coach (Fall & Winter) – Misty Burris (18/19 SY)

● Employment of GMS Assistant Girls Basketball Coach – Madelyn Gibson (18/19 SY)

● Employment of GMS Head Boys Basketball – Kendall Gibson (18/19 SY)

● Employment of GHS Girls’ Golf Coach – Elizabeth Fitzsimmons (18/19 SY)

● Renewal of Winter Coaching Staff for 18/19

● Retirement Letter - 6% Pipeline – David Kimball

● Job Description Change

Item 6.18 - Employment of Full-Time GHS Special Education Teacher – Dawn Williams (18/19 SY) - It was noted that Item 6.18 - Employment of GHS French Teacher, was removed just prior to the Board meeting due to the applicant accepting another position in a different school district at the last minute. Thus, the items moved up in the agenda, and the current Item 6.18 is to approve the employment of a full-time special education teacher.

Worley moved to approve the Employment of Full-Time GHS Special Education Teacher – Dawn Williams (18/19 SY). Upon said motion being seconded by Yurevich, the Board Vice-president called for a vote. All Board members voted “yes.”

New Business:

Levy Update - CSBO Charlotte Montgomery reviewed the 2017 tax levy and extension for FY19. She stated that this year’s levy is $984,573 more than last year’s ($584,847 directly relates to 21% CPI, and $399,726 relates to the limiting rate established under PTELL and EAV). She also noted that 73% of the new monies, or $721,442 will go into the Education Fund, and the remainder will be allocated to other funds. Finally, levy dollars associated with the Fire Protection Safety Fund will now flow to the Operations and Maintenance Fund for more timely access since multiple outside approvals are not necessary. This was an informational item only.

Permission to Sell Assets - Transportation Director Jim Lovelace stated that the District received an audit finding that the miles driven each year in the District’s white vans are not be claimed as reimbursable miles. Mr. Lovelace further explained that when the vans were first purchased, they were used for transporting special needs students to and from various work-study program locations. Due to a significant change in the way the program is managed, the vans are no longer needed for that purpose. As a result, the vans are used for activities that result in non-reimbursable miles being included in our transportation claim. Because the vans were purchased with funds from the transportation account, the funds need to be returned to the same fund. He noted that if the District sells the five vans, it will save $95,000+ on the transportation claim. Thus, he is recommending selling the five (5) eight-passenger vans, and then purchasing others (new or used) through the State bid process from a non-transportation fund. Board members discussed the options of selling four or five vans, and settled on the recommended five.

Yurevich moved to approve Administration’s recommendation to sell the five (5) eight-passenger vans currently owned by the Transportation Department. Upon said motion being seconded by Worley, the Board Vice-president called for a vote. All Board members voted “yes.”

Permission to seek bids for the purchase of five (5) eight-passenger white vans - Transportation Director Jim Lovelace stated that, due to the Transportation Department selling their current fleet of vans in order to remove them from the transportation fund, new replacement vans are necessary. The vans previously owned by the Transportation Department are being sold to eliminate non-reimbursable costs. In order to purchase replacement vans it is necessary to seek bids for those vans. Currently, many activities use the vans for their primary method of transportation.

Yurevich moved to approve seeking bids for the purchase of five (5) eight-passenger white vans, as presented. Upon said motion being seconded by Worley, the Board Vice-president called for a vote. All Board members voted “yes.”

Bus Driver Physicals - Transportation Director Lovelace reminded Board members that at the January 18, 2018 regular board meeting, permission was sought to receive RFPs for professional services related to bus driver physicals. HSHS and Springfield Clinic both submitted proposals for these services. HSHS submitted a proposal for $135 and Springfield Clinic submitted a proposal for $147. Thus, his recommendation was to award the bid to HSHS.

Worley moved to approve the bid from HSHS for $135 per bus driver physical. Upon said motion being seconded by Yurevich, the Board Vice-president called for a vote. All Board members voted “yes.”

Replacing the bus lanes and resurfacing the south lot at Glenwood Middle School - Director of Facilities and Grounds, Mike Dobbs, stated that he is seeking approval for the District to move forward with the bus lane project at Glenwood Middle School, as the lanes and sidewalks are in major disrepair. He is recommending awarding the most responsive bidder, Otto Baum Company, with a base bid of $602,533 to complete the base bid portion of the work. The total cost of the project is $668,747. The total cost includes Alternate Bid# 1 which is to replace all of the concrete sidewalks and Alternate bid# 2 which includes lime stabilization (if needed,) all architect fees, and a 10% contingency. Funding will be provided using O&M funds transferred from the construction bond proceeds.

Yurevich moved to approve the District moving forward with Otto Baum Company to proceed with the Bus Lane project at Glenwood Middle School. The project will begin on approximately June 1, 2018 with a substantial completion date of August 1, 2018. Funding will be provided using O&M funds transferred from the construction bond proceeds. Upon said motion being seconded by Worley, the Board Vice-president called for a vote. All Board members voted “yes.”

Permission to Post an RFP for Leasing Options for Chromebooks, Chromebook OS Management Licenses and Carrying Cases -Director of Technology, Josh Mulvaney, explained that in order for the District to achieve its goal of being 1:1 [Chromebooks to Students], he is requesting that the District seek an RFP for leasing options for 3,000 Chromebooks, Chromebook OS Management Licenses, and Carrying Cases. This purchase would allow the District to become 1:1 in grades 5-12 with Chromebooks. Doing so aligns with the District’s Continuous Improvement Plan: Technology Goal 2. In addition, Mr. Mulvaney noted that he has money already earmarked in his budget for just such a purchase. Board members agreed that the District needed to move to become fully a 1:1 school district.

Yurevich moved to approve posting an RFP for Leasing Options for Chromebooks, Chromebook OS Management Licenses and Carrying Cases, as presented. Upon said motion being seconded by Durairaj, the Board Vice-president called for a vote. All Board members voted “yes.”

Permission to Post an RFP for 80 Refurbished Desktops/Permission to Post an RFP for 30 Refurbished Desktops - Director Mulvaney also requested permission to post a RFP for 80 refurbished desktop computers. The computers will be distributed to teachers in the Glenwood High School. The computers that are currently in place are beginning to reach the end of life and do not meet the recommended specifications for Windows 10. He noted that he is also requesting permission to post a RFP for 30 refurbished desktop computers, for the high school (as noted in the next agenda item), but since they will be used in the audio/visual lab, the specs for these machines are different, and need to have more memory, a larger hard drive, and quicker processing speeds. The computers that are currently in place are beginning to reach the end of life and do not meet the recommended specifications for Windows 10.

Yurevich moved to approve posting an RFP for 80 refurbished desktops at GHS, as presented. Upon said motion being seconded by Worley, the Board Vice-president called for a vote. All Board members voted “yes.”

Worley moved to approve posting an RFP for 30 refurbished desktops at GHS, as presented. Upon said motion being seconded by Durairaj, the Board Vice-president called for a vote. All Board members voted “yes.”

First Reading of HR Policies - 5:200, 5:220, 5:220AP, 5:250, 5:330 - Supt. Dr. Wood noted five HR policies for first reading to the policy committee. These will be formally adopted at the May regular board meeting.

5:200 – Professional Personnel – Terms and Conditions of Employment & Dismissal - PRESS had several updates to this policy and so this is a marriage of our current policy and PRESS recommendations.

5:220 – Professional Personnel – Substitute Teachers – Policy and legal references updated to clarify substitute teaching requirements in 23 Ill. Admin. Code §1.790 and minor continuous improvement suggestions.

5:220 AP – Administrative Procedure – Substitute Teachers – same reason as above.

5:250 – Professional Personnel – Leaves of Absence – Updated for clarification of sick leave policy.

5:330 – Educational Support Personnel –Sick Days, Vacation, Holidays and Leaves - Updated for clarification of sick leave policy.

This was an informational item only.

Selection of President Pro Tem - Superintendent Dr. Wood was nominated as President Pro Tempore until the Board could elect a permanent president.

Worley moved to select Dr. Wood as President Pro Tempore. Upon said motion being seconded by Brewer, the Board Vice-president called for a vote. All members voted “yes.”

Election of Officers – President Pro Tempore called for nominations for the office of Board President. Mr. Greg Yurevich nominated Mr. Steve Copp for Board President. Hearing no further nominations, the President Pro Tem called for a vote on the matter.

Yurevich moved to approve Mr. Steve Copp as Board President. Upon said motion being seconded by Brewer, Supt. Dr. Wood called for a vote. All members voted “yes.”

Since Board President Copp was absent, Supt. Dr. Wood continued with the nominations in his stead. Dr. Wood called for nominations for Vice-President. Ms. Susan Worley nominated Mr. Duane Sieren for Board Vice-President, and he accepted the nomination. Hearing no further nominations, Dr. Wood called for a vote on the matter.

Worley moved to nominate Sieren for Board Vice-president. Upon said motion being seconded by Yurevich, Supt. Dr. Wood called for a vote. All members voted “yes.”

Dr. Wood then called for nominations for Secretary. Mr. Sieren nominated Ms. Worley for Board Secretary, and she accepted the nomination. Hearing no further nominations, Dr. Wood called for a vote on the matter.

Yurevich moved to approve Ms. Susan Worley as Board Secretary. Upon said motion being seconded by Sieren, the Board president called for a vote. All members voted “yes.”

Communications:

Upcoming Board of Education dates for the 2017/18 school year:

●May 15, 2018 - Finance Committee Meeting - 4:00 p.m.

●May 21, 2018 - Regular Board Meeting - 6:30 p.m.

●May 25, 2018 - End of Year Staff Breakfast - 8:00 a.m.

●May 31, 2018 - Abe Lincoln Division Meeting - 6:30 p.m., IASB, Springfield, IL

●June 12, 2018 - Finance Committee Meeting - 4:00 p.m.

●June 18, 2018 - Regular Board Meeting - 6:30 p.m.

Citizens: Opportunity to address the Board of Education concerning any topic. BCEA President, Kari Kath, asked that the new Human Resources policies (that were up for first reading) be reviewed to ensure that they don’t change the current contract, and thus need a Memorandum of Understanding.

Adjournment of Regular Meeting:

Board Vice-president Sieren called for a motion to adjourn the Regular Session.

Worley moved to adjourn the regular session at 8 p.m. Upon said motion being seconded by Yurevich, the president called for a vote. All Board members voted “yes.”

https://drive.google.com/drive/folders/0B6kpljgEK7F6SkxORTYxUnY0VGs