Sangamon Sun

Menard County Board of Commissioners met May 29.

Here is the minutes provided by the Board:

The Menard County Board of Commissioners met on Tuesday, May 29, 2018 at 6:00 p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois. Commissioners Bob Lott, Jeff Fore, Allan Anderson, Ed Whitcomb, and Troy Cummings were physically present. A quorum was present. County Treasurer Pam Bauser, County Clerk Patricia Duncheon, State’s Attorney Gabe Grosboll, and Coordinator Dara Worthington were also present.

Chairperson Bob Lott called the meeting to order at 6:00 p.m. from the second floor location.

Commissioner Fore moved to approve the consent agenda which included the Regular Board Minutes and Executive Session Minutes from the May 8, 2018 meeting, along with the monthly department expense report for April 2018. Commissioner Whitcomb seconded the motion. The motion carried unanimously.

Hearing of Citizens (Public Comments/Requests for Board Action):

Approximately thirty Menard County Citizens were in attendance to express their belief in whether or not Menard County should adopt a resolution to uphold the Constitution of the United States of America concerning the Second Amendment.

Numerous citizens spoke, including Jaigh Lowder and Joel Gain, regarding being for or against Menard County adopting this resolution. The Board stated they will make no decision tonight and will do more research and moved the meeting to the first floor board room.

County Sheriff’s Report/Requests for Board Action:

County Sheriff Mark Oller was in attendance and updated the Board on activities within his office.

EMS/EMA Report/Requests for Board Action:

In Mike Burg’s absence, Coordinator Worthington informed the Board that they received funds from the Kincaid Trust and there should be another small check coming in the future. A brief discussion ensued.

County Treasurer’s Report/Requests for Board Action:

County Treasurer Pam Bauser was in attendance and presented monthly financial reports for review and discussion. She informed the Board that tax bills are being mailed out and the due dates for payment will be July 6, 2018 and September 6, 2018.

County Clerk’s Report/Requests for Board Action:

County Clerk Patricia Duncheon was in attendance and presented a firework permit for Lake Petersburg for approval. Commissioner Anderson moved to approve the permit. Commissioner Fore seconded the motion. The motion carried unanimously.

Clerk Duncheon also presented a liquor license for approval from Aces Gaming Parlor for an event. Commissioner Cummings moved to approve the license. Commissioner Whitcomb seconded the motion. The motion carried unanimously.

Lastly, County Clerk Duncheon presented final tax computation reports for review and updated the Board on her office activities.

State’s Attorney Report/Requests for Board Action:

State’s Attorney Gabe Grosboll provided an overview of issues including the solar farm project and reported that he is still researching the gun resolution.

County Coordinator’s Report/Requests for Board Action:

Coordinator Worthington presented May Health Department bills for review and approval. Commissioner Fore moved to approve the bills. Commissioner Anderson seconded the motion. The motion carried unanimously.

Mrs. Worthington also informed the Board of an Affordable Care Act filing error notice from the IRS. She stated that she is working with Jason Booth, the attorney from our insurance agency, who will be drafting a corrective response. That response will be reviewed by our State’s Attorney, communicated with our independent auditor and mailed in. It was noted that corrections will also need to be made for 2016 and 2017 for the same error. She also updated the Board on the UCCI meeting she attended.

She recommended that Executive Session minutes from June 9, 2015 and November 22, 2016 remain closed. Commissioner Whitcomb moved to approve the recommendation. Commissioner Cummings seconded the motion. The motion carried unanimously.

Individual Board Members - Report/Requests for Board Action:

Commissioner Whitcomb discussed possible plans for a new Animal Control building. He stated there will be a meeting on June 6, 2018 between the Building Committee and MAPS regarding this. Deputy Sheriff Ben Hollis had questions regarding the status of the storage area for the Sheriff’s Department. A brief discussion ensued.

Commissioner Cummings updated the Board on the Sunny Acres meeting he attended.

Commissioner Lott informed the Board that Dan Ortgessen will be going around to all the County buildings to check their HVAC systems as well as structures, at no cost to the County.

Coordinator Worthington presented the signature authority requests for the residential trust account at Sunny Acres. Approved signators include: Sarah Yoder, Karen Royer, Tinea Woods, Dave Underwood, and Jennifer Nance. A directive was issued that two signatures should be required on all checks issued from these accounts. Commissioner Cummings moved to approve the signature authority requests and directive. Commissioner Anderson seconded the motion. The motion carried unanimously.

Coordinator Worthington presented two Resolutions for review and approval.

Resolution #19-18 – Appointing Jeffrey Johnston as a Trustee for the Greenview Community Fire Protection District for a three- year term beginning on the first Monday in May 2018 and ending on the first Monday in May 2021. Commissioner Whitcomb moved to approve the Resolution. Commissioner Fore seconded the motion. The motion carried unanimously. This shall be known as Resolution #19-18.

Resolution #20-18 – Appointing Allan Anderson to the Community Action Partnership of Central Illinois Board. Commissioner Cummings moved to approve the Resolution. Commissioner Fore seconded the motion. The motion carried unanimously. This shall be known as Resolution #20-18.

Executive Session:

Commissioner Cummings moved to enter into executive session to discuss issues as allowed by (5 ILCS 120/2(c)(2) at 7:40 p.m. Commissioner Whitcomb seconded the motion. The motion carried unanimously.

Adjournment:

With no other business coming before the Board, Commissioner Whitcomb moved to adjourn the meeting at 8:17 p.m. Commissioner Fore seconded the motion. The motion carried unanimously.

http://menardcountyil.org/files/9315/2889/5457/05_29_18_Draft_Board_Minutes.pdf