Auburn Public Library Board met Aug. 21.
Here is the minutes provided by the Board:
Auburn Public Library District Board Meeting: August 21, 2018
• Call to order at 7:03pm
• Roll call of trustees to establish quorum:
o Jeff Davis, President
o Carrie Pillischafske, Treasurer
o Shirley Deheve, VP
o Ashley Foster, Secretary
o Staff
▪ Kristi Lear
▪ Amanda Kendall
o Guest
▪ Phil Lenzini
▪ Mary Watson
• Swearing in of Trustees
o Mary Watson swearing in as a new trustee for the Auburn Public Library
o Motion made by Carrie to approve Mary Watson as a new trustee; Shirley seconded the motion. All in favor
• Adjournment at 7:05pm
o Carrie made a motion to adjourn the meeting; Shirley seconded the motion. All in favor Auburn Public Library District Board Meeting: August 21, 2018
• Call to order at 7:06pm
• Roll call of trustees to establish quorum:
o Jeff Davis, President
o Carrie Pillischafske, Treasurer
o Shirley Deheve, VP
o Ashley Foster, Secretary
o Mary Watson, Trustee
o Staff
▪ Kristi Lear
▪ Amanda Kendall
o Guest
▪ Phil Lenzini
• Review of meeting minutes from July meeting for acceptance.
o Motion made by Carrie to approve July minutes; Mary second the motion. All in favor
• Consent Agenda
o Library statistics for July 2018 were presented
o Kristi is working on IPLAR which has to be submitted by September 1st.
o Motion made by Ashley to accept the consent agenda; Carrie seconded the motion. All in favor.
• New Business
o Budget and Appropriation Ordinance Adoption for FY19
▪ Phil Lenzini discussed
• Ordinance #18-2 is to adopt the tax increase for the new wards Auburn 3 and 4.
o Phil advised to move forward with the full 21% instead of waiting the 3 years for the percent to move up to 21%
o The current residence will not see an increase with the new tax increase. New patrons will as they have not paid library tax prior to the annexation.
• Annexation of Auburn 3 and 4 was a success
o Phil advised to move forward with annexation for Auburn 1 and
2. The votes showed there was a strong interest to join the library district.
o Phil advise to use the black border option
o There will be a black border notice in the paper of the annexation of Auburn 1 and 2.
o The library will hold a public hearing at the September meeting for the community members to ask questions and voice concerns.
o Motion made by Carrie to approve the 21% increase and submit the black border ad to the paper; Ashley seconded the motion.
All in favor
o Discussion of the campaign for the board positions for next year.
▪ Community members will have to be on the ballot to be a board member
▪ All board packets are filter and filled with Ashley.
▪ Packets can be distributed by the Library Director or Librarian or Library District Secretary.
▪ Ashley a will need to file G1A with the county clerk by December
• This form will have each candidate’s name in the ordered their packets were filed with Ashley.
o Kristi asked about a roof bid.
▪ Phil advised that Kristi does not have to make a formal bid since the Library’s budget is less than $25,000
o Discussion of the library building deed
▪ City attorney reached out to Phil to request to the Library building deed be amended to allow the city to have first right of refusal.
▪ Phil advised to move forward with this request.
▪ Motion made by Carrie to approve the amendment of the building deed; Ashley seconded the motion. All in favor.
• Old Business
o Treasurer Bond quotes
▪ Quotes are tabled until next meeting
o New Website
▪ Not ready yet
• Treasurer’s Report
o Switching credit cards into Kristi and Amanda’s name
o New and updated reports for Treasurer’s report
o Request to ask for a quote from accountants
▪ Motion made by Shirley to request a quote from several surrounding area accountants; Mary seconded the motion. All in favor.
• Director’s Report
o Facilities
▪ Kristi will request quotes from electricians to fix the light fixtures
▪ The Library is still in need of a handyman that can be called when building maintenance is needed.
o Programs
▪ Amanda presented programs for the upcoming months
▪ Amanda will be focusing on ways to provide programs geared towards young adults.
o Staff
▪ Welcome Amanda as the new librarian
▪ Kristi will be interviewing applicants for part time library aide
o Other
o Library book sale will be a 4-day event this year: Wednesday October 3rd to Saturday October 6th
▪ The book sale will be held in the library’s community center
▪ Kristi requested for volunteers to help with moving boxes out of storage, stocking and running the cash register.
o Library Chili Supper will be held at the Auburn Community Center on Friday October 12th after the Homecoming parade
▪ Kristi asked for volunteers to help make the chili, serve and clean up
▪ Ashley suggested to change the quantity to 8 oz. of chili served instead of the 16 oz. served the prior years.
▪ Kristi and Ashley will continue further discussion of the chili supper and will present to board at the September meeting.
o Motion made by Ashley to approve the director’s report, Jeff seconded the motion. All in favor.
• Committee Report
o Personnel Committee
▪ Ashley and Carrie asked to present as next meeting.
• Adjournment of meeting
o Motion made by Carrie to adjourn the meeting at 9:30pm; Mary seconded the motion. All in favor.
https://auburnpubliclibraryil.files.wordpress.com/2018/09/2018-august-21-minutes.pdf
Alerts Sign-up