Sangamon Sun

Auburn Public Library Board met Sept. 17.

Here is the minutes provided by the Board:

(Call to order 7:01pm, roll call of trustees to establish quorum, recognition of visitors)

Present:

Diana Coffman, President

Jeff Davis, Vice President

Shirley Deheve

Amy Steele

Ashley Foster

Carrie Pillischafske

Absent:

Lisa Whisler, Secretary

Staff:

Calla Patton, Library Director

Kristin Lear, Librarian

Courtney Hamm, Library Aide

Visitors:

Daniel Winningham

I. Swearing in of Trustees- did not have any patrons show to become a trustee. Tabled until next meeting in August.

II. Election of Officers: Diana made a motion to appoint Jeff Davis as President; Shirley Deheve as Vice President; Carrie Pillischafske as Treasurer; Ashley Foster as Secretary. Amy Steele seconded the motion; the motion unanimously passed.

a. Each board member accepted the officer board positions.

b. Each board member signed new oaths

c. Carrie stated she will complete the direct deposit for employees

d. Diana will sign paychecks this pay period

e. Carrie and Jeff will go to the bank this week to change the names on the account

III. Review of previous meeting minutes for acceptance

a. No changes or comments

b. Carrie Pillischafske made a motion to accept the minutes for June 2018. Jeff Davis seconded the motion. The motion unanimously passed.

IV. Consent Agenda

a. Library Statistics June2018

b. IPLAR has been submitted for September 1st deadline

i. Calla hopes to have the IPLAR report done before her final day

c. Calla Patton, Library Director, Last day August 3, 2018

i. Carrie requested to purchase a sheet cake and have a going away party for Calla. The party will be open to the public on August 3rd from 1 to 3pm.

d. Calla informed the board the new fiscal year has officially started as of July 1, 2018

e. Amy Steele made a motion to accept the Consent Agenda. Carrie Pillischafske seconded the motion. The motion unanimously passed.

V. Treasurer’s Report

a. The Library District’s financials for June 2018 were presented. The status of the library paperwork and items was discussed again. No motion was made.

b. Carrie Pillischafske made a motion to accept and approve the Treasurer’s Report for June 2018. Jeff Davis seconded the motion. The motion unanimously passed.

VI. Directors Report

a. Facilities:

i. Calla called on Snells to fix the garbage disposal

ii. David fixed the ballast; the Library is looking for a licensed and bonded electrician – light switches are broken for the main lighting.

iii. Painted the bottom portion of the walls in the community room.

iv. AEC Fire and Safety- checked the alarms; offered their service. Calla will request a quote and will present at the next board meeting for recommendation to hire AEC.

b. Programs:

i. Summer reading program Touch a Truck and Henderson Robinson zoo were huge successes; highest attend events so far this summer; over 100 people.

1. Touch a Truck was requested to be an annual event.

2. 10 kids have completed the Summer Reading booklets

ii. Week event coming up: Games week- video game day on 7/18/2018, Minecraft, Mario Cart bracket, Pokémon. Thursday 7/19/2018 is Board game event.

iii. Homecoming is October 12, 2018 – Chili Supper will be held this day.

Sponsorship letters have been sent out. Jason and Monica Garrett will be asked to volunteer and offer their food handler’s license.

iv. Calla asked if Ashley could reach out to the AAC to help with the Chili Supper event and pass out flyers during the parade. Ashley will reach out to AAC.

c. Staff:

i. Courtney attend a barcoding class.

ii. Courtney informed Calla she would be resigning. Courtney’s last day will be August 3,2018

iii. Calla’s last day will be August 3, 2018

d. Other:

i. New time card machine is up and running. Each employee will clock in by a code or fingerprint.

e. Ashley Foster has made a motion to approve the Director’s Report. Amy Steele seconded the motion. The motion unanimously passed.

VII. Committee Report

a. Search Committee:

i. Library Director Selection

ii. Diana, Carrie, Amy and Jeff interviewed for the Library Director’s position. The committee have recommended to hire Kristi Lear as the new director. Kristi has accepted. She will begin transitioning to the director as of 7/18/2018 with the guidance of Calla, current director. Starting salary will be $30,000 a year.

iii. Carrie officially thanked Calla for all her help, the length of time given before her last day and training Kristi. Calla will be missed.

iv. Diana made a motion to officially hire Kristi Lear as the new Library Director. Shirley Deheve seconded the motion. The motion unanimously passed.

b. Personnel Committee

i. Creation of committee for annual policy review

ii. Committee will be 2 person committee

iii. Ashley and Carrie will be on the committee

iv. This committee will review the personnel policies with Calla. Any changes made will be presented to the board at the August meeting.

VIII. Public Comment/Citizens to be heard: No public comment. Jason Garrett was unable to attend as anticipated. Phil Lenzini will attend the August meeting.

IX. Old/Unfinished Business

a. FOIA officer – Diana made a motion to have 2 FOIA officers: the Library Director and President. Carrie Pillischafske seconded the motion. The motion unanimously passed.

b. Calla will edit the personnel policy and bylaws.

X. New Business

a. Director’s evaluation form to be redone by the Personnel Committee.

b. Treasurer Bond quotes – Diana will email quotes to Jeff and Carrie. Carrie and Jeff will continue to request a several more quotes to present to the board. Would like to the quotes to reflect the Treasurer bonded, Treasurer and President bonded or the whole board bonded. Would like the quote to reflect the position bonded.

c. Website Proposal

i. Calla proposed a new website to be created

ii. Calla made a PowerPoint presentation outlining proposal

iii. Calla recommended Gary Bach to create the website and to use Starlogic

iv. Starlogic will be $2.75 a month. This will include unlimited storage, emails, etc.

v. Amy made a motion to hire Gary Bach to create the library’s website and not to exceed $1,000 fee. The website will be created through Starlogic. Carrie seconded the motion. The motion unanimously passed.

XI. Closed Session: opened 8:21pm

a. 5 ILCS 120/2 (c8) security procedures and the use of personnel and equipment respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property

b. 5 ILCS 120/2 (c1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. c. Adjournment at 8:48pm

XII. Adjournment

a. Amy motioned to adjourn at 8:49pm. Diana seconded the motion. The motion unanimously passed.

https://auburnpubliclibraryil.files.wordpress.com/2018/09/2018-july-17-minutes.pdf