Sangamon Sun

Village of Sherman Village Board met Dec. 17.

Here is the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Pam Gray, Trustee; Bret Hahn, Brian Long, Trustee; Kim Rockford, Kevin Schultz, Trustee; Jay Timm, Trustee

OFFICIALS IN ATTENDANCE

Don Craven, Legal Counsel; Kevin Kuhn, Village Engineer; Jeremy Stuenkel, Treasurer; Michael Stratton, Village Administrator; Craig Bangert, Chief of Police; Mike Moos, EMA Director; Bruce Beal, Public Works

Jeff Tarr for Ryan Keith, Public Relations

Media: Byron Painter, Sun Times

Others in Attendance for the Record: Tip Reedy, Superintendent CUSD#15; WHS Football Coach Aaron Kunz; Players of the 2019 WHS Football Team, Parents & Guests.

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Sean Bull

OPENING

1. Roll Call. Acting Village Clerk Stratton conducted roll call of the Village Board of Trustees. President Clatfelter noted a quorum was present to conduct Village business.

2. Pledge of Allegiance. Coach Aaron Kunz led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There were none. President Clatfelter noted an emergency action item has been placed on the agenda to settle potential eminent domain litigation to purchase parcel of property for the Sherman/Williamsville bike trailhead. President Clatfelter noted this is time sensitive and requires immediate action by the Board. President Clatfelter asked if there were any objections to including it on the agenda under legal counsel report for Board action. There being none, President Clatfelter requested a motion to set the agenda with the additional items as noted. Motion by Trustee Schultz, seconded by Trustee Hahn. Voice Vote with the Ayes having it 6/0. Motion passed.

President Clatfelter moved to item number 5 on the Agenda of the President’s report for the benefit of the large crowd that gathered for the Proclamation presentation ceremony to WHS Football Team. The Village President and Board of Trustees presented a proclamation to the WHS Head Coach, Players and Superintendent for their 2019 State Championship victory.

CLERK’S REPORT

1. Presentation of Minutes of November 19, 2019 Meeting. Minutes of the Regular Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. There being none, President Clatfelter requested a motion to approve. Motion to Approve the minute of November 19, 2019 as presented by the Clerk was made by Trustee Timm, seconded by Trustee Rockford. Roll Call Vote Ayes having it (6/0). Motion Passed.

2. Presentation of Bills for Approval. President Clatfelter requested Treasurer Stuenkel address the Board on the warrants. President Clatfelter asked if there were any questions on the warrants. There being no questions, President Clatfelter requested a motion to authorize payment of the bills as presented. Motion to Authorize Payment of Bills by Trustee Long, seconded by Trustee Hahn. Roll Call Vote with Ayes having it (6/0). Motion Passed.

TREASURER’S REPORT

1. Presentation of Treasurer’s Report of October 31, 2019. President Clatfelter asked the Village Treasurer to address the Board on the Treasurer’s report. Treasurer Stuenkel addressed the Board on the Treasurer’s report. President Clatfelter asked if there were any questions. There being none, President Clatfelter requested a motion approving the Treasurer’s report of September 30, 2019 as presented. Motion to Approve the October 31, 2019 Treasurer’s report as presented was made by Trustee Gray, seconded by Trustee Schultz. Roll Call Vote with Ayes having it (6/0). Motion Passed.

ENGINEERING REPORT

Kevin Kuhn, Village Engineer addressed the Board to wish everyone a Merry Christmas.

LEGAL REPORT

Don Craven, Corporate Counsel addressed the Board about the settlement offer to purchase property at the trail head in Sherman for the Sherman/Williamsville Bike Trail for $10,000 that will be evenly cut between Sherman and Williamsville. President Clatfelter requested a motion to authorize legal counsel to settle the litigation of eminent domain for the bike trail head for $10,000 with half coming from the Village of Williamsville. Motion was made by Trustee Gray, seconded by Trustee Hahn. Roll Call Vote with Ayes having it (6/0). Motion Passed

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

No Village Administrator & Economic Development Report.

PRESIDENT’S REPORT

1. Ordinance Re: Levying and Assessing Taxes for Corporate Purposes of the Village of Sherman, Illinois for the Fiscal Year May 1, 2019 and ending April 30, 2020. President Clatfelter addressed the Board noting this was the annual ordinance to levy and assess property taxes for the Village. President Clatfelter asked if there were any questions of the Board. There being none, President Clatfelter requested a motion to adopt the ordinance as presented. Motion to adopt the Ordinance to Levy & Assess Taxes for FY May 1,2019 and ending April 30, 2020 as presented was made by Trustee Gray, seconded by Trustee Timm. Roll Call Vote with Ayes having it (6/0). Motion Passed.

2. Resolution Re: Declaring Surplus from the Special Tax Allocation Fund of the Village’s Original Tax Increment Redevelopment Project Area. President Clatfelter noted this was the annual resolution declaring surplus of the Original Tax Increment Redevelopment Area TIF and asked if there were any questions of the Board. There being none, President Clatfelter requested motion to approve the Resolution as presented. Motion to adopt the Resolution Declaring Surplus from the Special Tax Allocation Fund of the Village’s Original Tax Increment Redevelopment Project Area as presented was made by Trustee Schultz, seconded by Trustee Gray. Roll Call Vote with Ayes having it (6/0). Motion Passed.

3. Purchase of Excavator, Trencher, Trailer & Accessory Items for Sewer Department Grinder Pump Change Out Program. President Clatfelter addressed the Board of the request by Staff to purchase necessary equipment for the Grinder Pump Change Out Program and read aloud the bids received and staff recommendations to purchase for a total not to exceed $29,000. President Clatfelter asked if there were any questions of the Board. There being none, President Clatfelter requested a motion to authorize Staff to proceed to purchase and procure the equipment requested for the Grinder Pump Change Out Program in an amount not to exceed $29,000. Motion to approve the purchase as presented was made by Trustee Long, seconded by Trustee Rockford. Roll Call Vote with Ayes having it (6/0). Motion Passed.

4. Set the 2020 Regular Board Meeting Calendar. President Clatfelter addressed the Board noting the Village is required each December to set the annual regular board meeting schedule. President Clatfelter asked if there were any questions about the 2020 Board Meeting Calendar that was presented. There being none, President Clatfelter requested a motion to approve the 2020 Regular Board Meeting Calendar as presented. Motion to approve the 2020 Regular Board Meeting Calendar as presented was made by Trustee Hahn, seconded by Trustee Long. Roll Call Vote with Ayes having it (6/0). Motion Passed.

COMMITTEE/DEPARTMENT REPORTS

No Committee or Department Reports.

SHERMAN POLICE DEPARTMENT REPORT

No Police Report.

EMERGENCY MANAGEMENT AGENCY REPORT

No EMA Report.

DEPARTMENT OF PUBLIC WORKS REPORT

No Public Works Report.

NEW BUSINESS

President Clatfelter noted there was no New Business before the Village Board.

OLD BUSINESS

President Clatfelter noted there was no Old Business pending before the Village Board.

CIVIC ORGANIZATIONS

PUBLIC COMMENT

President Clatfelter noted there was one person signed up to address the Board through public comment.

1. Sean Bull. Mr. Bull addressed the Board to thank all that assisted during the Children’s Christmas Party on December 14 at SES and wished the Board a Merry Christmas.

EXECUTIVE SESSION

President Clatfelter noted there was no items for Executive Session.

ADJOURNMENT

President Clatfelter noted there was no further matters to come before the Board and requested a motion to adjourn the public meeting. Motion by Trustee Hahn, seconded by Trustee Schultz. Voice Vote with Ayes having it (6/0). Motion Passed. Public Meeting was adjourned at 6:18pm.

https://www.shermanil.org/resources/cbcfdb75-aac5-457e-be11-996b66b42447/2019%2012%20dec%2017%20vb%20minutes.pdf?trackid=2019%2012%20dec%2017%20vb%20minutes.pdf