Elk Grove Park District Board met Jan. 30.
Here is the minutes provided by the board:
A regular scheduled meeting of the Elk Grove Park District, Cook County, State of Illinois was held on January 30, 2020 in the Administration Building of said Park District.
President Walz called the meeting to order at 7:04 p.m. and upon the roll being called, President Walz, being physically present at such time and place and the following Park Commissioners, also being physically present at said time and place, answered present:
John R. Walz, President, and Commissioner
William B. O’Malley, Vice President, and Commissioner
Thomas E. Cooke, Treasurer, and Commissioner
Ralph C. Souder, Commissioner
Absent: Robert R. Biedke, Secretary, and Commissioner
Thomas G. Hoffman, Attorney
Administrative Staff:
Ben Curcio, Executive Director
Brad Sholes, Director of Business Services
Tim White, Director of Parks & Planning
Kelly Carbon, Director of Marketing & Communications
Visitors:
Ryan and Ethan Bookler, Residents
APPROVAL OF MINUTES
President Walz questioned if there were any additions or corrections to the minutes of the January 9, 2020 Committee of the Whole Meeting and the January 9, 2020 Regular Meeting.
There being none, the minutes were approved by a unanimous voice vote.
Commissioner O’Malley moved to approve the minutes of the January 9, 2020 Closed Session Meeting.
Commissioner Souder seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner O’Malley X
Commissioner Cooke X
Commissioner Souder X
President Walz X
Motion carried.
COMMENTS FROM AUDIENCE
Ryan Bookler stated he grew up in Elk Grove Village and is now raising his family here as well.
He praised many things about the Park District but stated he wanted to make a few suggestions.
1. Pavilion Swim Parties - He feels party guests that are not participating in swimming should not be required to pay for a wristband.
2. He would like to see flexibility with scheduling when signing up for a program. He gave an example of wanting to sign his son up for swim lessons that were scheduled on Monday and Wednesday. He could not make the Wednesday classes so he asked if he could pay half and only take him on Monday, or take him on another day that the same lesson was being offered. He was told he could not do that because staffing was based on knowing how many kids would be in attendance on any given day.
3. He described all the activities that the Bloomingdale Park District offer at their Breakfast with the Bunny and suggested that we look into what we can do to make ours better.
4. He would like a second bounce house at Halloween Fest and the Family New Year’s Eve parties so the kids don’t have to wait in line as long.
After Mr. Bookler was done making his suggestions, he stated that his son, Ethan also would like to make a suggestion. Ethan said he likes to skate but the skating rinks have been closed. He would like the District to use synthetic ice so he and others can skate even when it is too warm for ice. President Walz told Ethan that he would look into it and send him a letter in one week.
APPROVAL OF HITCHCOCK DESIGN
PROFESSIONAL SERVICES
Commissioner Souder moved to approve Hitchcock Design Professional Services for Master Plan Phase 2 to include Program Analysis.
Commissioner O’Malley seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner Cooke X
Commissioner Souder X
Commissioner O’Malley X
President Walz X
Motion carried.
Commissioner O’Malley asked how much we have already paid Hitchcock. Executive Director Curcio replied they were paid $29,000 last year for phase 1.
Commissioner Souder moved to approve pay request from Williams Architect for Professional Services and Schematic Design Phases of the Golf Course Clubhouse and Maintenance Facility in the amount of $34,819.02.
Commissioner Cooke seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner Souder X
Commissioner O’Malley X
Commissioner Cooke X
President Walz X
Motion carried.
APPROVAL OF ATHLETICS
ADVISORY BOARD MEMBER
President Walz moved that the following individual be appointed to serve a two year term as an advisory member to Elk Grove Youth Basketball Advisory Board: Steve Schaefer
Commissioner Souder seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner O’Malley X
Commissioner Cooke X
Commissioner Souder X
President Walz X
Motion carried.
CAPITAL PROJECTS
Commissioner O’Malley shared the following information on upcoming capital projects:
➢ Al Hattendorf Center outdoor park improvements for $533,000. The District received a grant for $266,000 that will be applied to the cost of this project.
➢ Demolition of the Chelmsford Day Care located at Marshall Park for $350,000.
➢ New Pavilion Aquatics Center Lagoon water feature for $250,000. This will be done during the annual shut-down at the end of August/beginning of September.
➢ Two pitching bullpens will be added at Lions Park as well as shelters at Windemere.
➢ A dog park will be on put on the recently purchased land located at 614 Perrie Court for $250,000. This property is located adjacent to Udall Park
➢ Jumps ‘n Jiggles will get a $200,000 facelift with a new structure and flooring.
➢ The Desert Air unit will be replaced at Pavilion Aquatics Center for $310,000.
➢ Jensen South will have drainage repairs made in the amount of $100,000.
➢ The roof at our Maintenance Facility located at 140 Lively may be replaced for $400,000.
➢ The Park District is working with the Village to add parking spots at Rotary Green. The
District will contribute $100,000 for this project.
Commissioner O’Malley stated that all these projects are going to be done without a referendum or raising taxes.
FINANCE COMMITTEE
Commissioner Souder gave the following report on the preliminary, pre-audited financial reports for December 2019:
Corporate Fund:
➢ All expense categories are under budget with the exception of utilities.
➢ Net revenue year to date is $1,245,000 compared to a budget of $694,000. Recreation Fund:
➢ All expense categories are under budget year to date.
➢ Net revenue is -$69,000 compared to a budgeted loss of $370,000.
➢ Program fees are $1,973,000 compared to a budget of $2,221,000.
➢ Fees and Admissions are at $1,990,000 year to date compared to a budget of $2,181,000. Golf Fund:
➢ There were 27,194 rounds through December compared to 26,657 for the same period in 2018.
➢ Net revenue for golf year to date is $68,000 compared to a budget of $80,000. Driving Range net revenue is at $83,000 compared to a budget of $82,000.
➢ All expense categories are at or under budget for the year with the exception of Miscellaneous.
COMMITTEE OF THE WHOLE
President Walz gave the following update:
➢ January 9, 2020 Meeting - Discussion on IAPD dues renewal, the new Drug and Alcohol Policy for the District, Athletics Advisory Board benefits and submission of an application for a PARC Grant for Fox Run.
➢ January 30, 2020 Meeting - Discussion on the Anti-Harassment Policy for
Commissioners, Travel and House Soccer, and a discussion on estimates received for turfing Lions Park. Because this park is located in a flood plain the cost would be between four to five million dollars depending on the options. The consensus of the Board was to not pursue turfing Lions Park.
ATHLETIC COMMITTEE
Commissioner Souder stated he will have a report after the new Director of Leisure Services is hired. Executive Director Curcio then shared that Tiffany Greene just accepted the offer for this position. Her start date is February 24. Tiffany is coming from Roselle Park District.
GOLF COURSE COMMITTEE
Commissioner Cooke gave the following report:
➢ Bags league will continue on Wednesday nights through mid March.
➢ Bags one day tournament is Friday, March 20. Registration is currently being taken at the Pavilion.
YOUTH COMMITTEE
President Walz stated the committee met on January 27 to discuss upcoming programs, and their concern with the lack of interest in the teen population for programming.
➢ The last Teen Bonfire was cancelled due to inclimate weather, but the one before that was successful.
➢ Summer Blasts are scheduled for July 10 and August 7.
➢ Junior Leader applications are now available at the Pavilion and Hattendorf customer service. The deadline to apply is February 28.
➢ Audubon has seen an increase in use since the opening of the new outdoor skate park. We offer private lessons and private rentals.
➢ Upcoming events include Safe Babysitting Class on February 8, Villa Olivia on February 17, Tween Night on March 12 and April 17 and Spring Fling on April 18.
ADULT CENTER COMMITTEE
Commissioner Cooke gave the following report:
➢ Director White arranged for a bus demo for the Adult Center members to see the bus that may be replacing an existing bus. This new bus will have the capacity to hold two wheelchairs.
➢ The Adult Center welcomed thirteen new members already this year.
➢ Joanne Nardiello reported an income of $4,967.22 in 2019 with sales from the gift shop.
FOUNDATION COMMITTEE
Commissioner Cooke stated the Foundation Committee met to discuss the 2020 budget. $12,000 was given out to families in need last year. The Foundation is planning two fundraiser events for this year. The first one will be a Bags Glow in the Dark event at Fox Run on June 26. The second event will be a Duck Race at Rainbow Falls on August 10.
OLD BUSINESS
Commissioner Souder would like to see the low mark on the Pavilion Fitness report. Director Sholes replied he will get that information.
Commissioner O’Malley congratulated Irene Faciano and Lisa Brown for their seamless transition taking over their positions this past year.
ADOPTION OF ORDINANCE 406
Commissioner O’Malley moved to adopt Ordinance 406:
AN ORDINANCE PROVIDING FOR THE ISSUE OF $2,500,000 TAXABLE GENERAL OBLIGATION LIMITED TAX PARK BONDS, SERIES 2020, FOR THE BUILDING, MAINTAINING, IMPROVING AND PROTECTING OF THE EXISTING LAND AND FACILITIES OF THE PARK DISTRICT AND FOR THE PAYMENT OF THE EXPENSES INCIDENT THERETO, PROVIDING FOR THE LEVY OF A DIRECT ANNUAL TAX TO PAY THE PRINCIPAL AND INTEREST ON SAID BONDS, AND AUTHORIZING THE SALE OF SAID BONDS TO THE CORPORATE FUND OF THEPARK DISTRICT
Commissioner Souder seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner Cooke X
Commissioner Souder X
Commissioner O’Malley X
President Walz X
Motion carried.
ADOPTION OF ORDINANCE 407
Commissioner Souder moved to adopt Ordinance 407:
AN ORDINANCE AMENDING THE ANTI-HARASSMENT POLICY OF ELK GROVE PARK DISTRICT FOR THE PURPOSE OF ACHIEVING COMPLIANCE WITH 5 ILCS 430/70-5
Commissioner O’Malley seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner Souder X
Commissioner O’Malley X
Commissioner Cooke X
President Walz X
Motion carried.
PAYMENT OF BILLS
Commissioner Souder moved to authorize Director Curcio to make payment of the bills in the amount of $72,292.10 for January 9, 2020, $101,475.19 for January 10, 2020, $66,489.84 for January 16, 2020 and $47,420.16 for January 23, 2020.
Commissioner Cooke seconded the motion.
| ELK GROVE PARK DISTRICT | |||||||||
| SUMMARY LIST OF BILLS PRESENTED FOR APPROVAL ON JANUARY 30, 2020 | |||||||||
| SUMMARY BY FUND: | 1/9/2020 | 1/10/2020 | 1/16/2020 | 1/23/2020 | |||||
| P-cards | |||||||||
| CORPORATE FUND | $ 8,124.20 | $ 26,102.88 | $ 5,444.43 | $ 10,561.14 | |||||
| AUDIT | |||||||||
| POLICE | |||||||||
| LIABILITY | |||||||||
| RECREATION FUND | $ 36,956.97 | $ 50,163.72 | $ 20,013.15 | $ 15,535.85 | |||||
| PAVING & LIGHTING FUND | $ 2,200.00 | ||||||||
| MUSEUM FUND | $ 149.25 | $ 13.42 | $ 26.86 | ||||||
| SPECIAL RECREATION | |||||||||
| ASSOCIA TIONS | $ 5,533.42 | $ 1,394.97 | $ 5,359.88 | $ 13,711.90 | |||||
| BOND & INTEREST FUND | |||||||||
| CAPITAL PROJECTS | $ 19,405.34 | $ 9,309.17 | $ 32,226.87 | $ 570.05 | |||||
| FOX RUN GOLF LINKS FUND | $ 1,272.17 | $ 12,155.20 | $ 3,432.09 | $ 7,014.36 | |||||
| $ 71,292.10 | $ 101,475.19 | $ 66,489.84 | $ 47,420.16 | ||||||
Commissioner O’Malley X
Commissioner Cooke X
Commissioner Souder X
President Walz X
Motion carried.
Director Carbon gave a reminder that we are in the process of delivering the Camp brochures.
Early bird registration begins on February 3 for residents and February 10 for non-residents. In addition, preschool registration takes place this Saturday, February 1 at 12:30pm at Hattendorf.
ADJOURNMENT
Commissioner Souder moved to adjourn the Regular Meeting of January 30, 2020.
Commissioner O’Malley seconded the motion.
Roll Call Vote Ayes Nays Abstain
Commissioner Cooke X
Commissioner Souder X
Commissioner O’Malley X
President Walz X
Motion carried.
The Regular Meeting of January 30, 2020 was adjourned at 7:40 p.m.
https://elkgroveparks.org/Portals/0/adam/Content/cSAxPd8FGUenax3lTo1fNQ/MeetingMinutes/Min%2001-30-20.pdf
Alerts Sign-up