Arlington Heights Park District Board of Commissioners met Feb. 25.
Here is the minutes provided by the board:
President Leno called the Board Meeting to order at 7:02 p.m.
PLEDGE OF ALLEGIANCE
President Leno led the audience in the Pledge of Allegiance.
ROLL CALL OF COMMISSIONERS
Commissioners Present
W. Ploger
B. Owen
R. Nesvacil
T. Gelinas M. Leno
Commissioners Absent
STAFF PRESENT: Steve Scholten, Interim Executive Director; Brian Meyer, Director of Recreation and Facilities; Jason Myers, Director of Finance and Personnel; Ben Rea, Director of Parks and Planning; Steve Neill, Superintendent of Recreation Facilities; and Kendra Maher, Recording Secretary.
Also present: Carrie Fullerton, incoming Executive Director; John Thomas, Misfits Construction Company; and Melissa Cayer, resident.
RECOGNITION OF VISITORS & CITIZENS TO BE HEARD
None.
MINUTES
No discussion or comments regarding the February 11, 2020 Regular Meeting minutes and the February 15, 2020 Joint VAH Meeting minutes.
Comr. Nesvacil moved, seconded by Comr. Ploger, to approve the February 11, 2020 Regular Meeting minutes and the February 15, 2020. On voice vote the motion was approved 5-0.
PRESENTATIONS & INFORMATIONAL REPORTS
January, 2020 Financial Reports
Dir. Myers explained in this month’s report Staff has included a breakout of ARC revenue. As Staff continues to discuss reporting for ARC, a new fund will be created to assist with financial reporting. This fund will be a part of the Recreation Fund.
President Leno clarified that the ARC revenues are defined as the pool, fitness center and classes. No ancillary costs are included.
OLD BUSINESS None.
NEW BUSINESS
January, 2020 Vouchers
Dir. Myers provided the January, 2020 vouchers listing and asked if there were any questions from the Board.
Comr. Nesvacil asked for clarification for the Direct Fitness charges. Supt. Neill explained the lease payment and additional items purchased as start-up pieces.
Vice President Gelinas moved, seconded by Comr. Nesvacil to approve the Voucher Listing for the month of January 2020, in the amount of $1,554,396.79 and the payroll and payroll related expense distribution for the month of January, 2020 for $1,296,785.13.
Roll was called with:
Ayes – Gelinas, Nesvacil, Owen, Ploger, Leno
Nays – None
Absent – None
Ayes – 5; Nays – 0;
MOTION CARRIED
Arlington Ridge Center Closeout Update
Dir. Rea stated with the facility open, staff has moved to project closeout and punch list items. Staff is addressing the following items:
• Modification of the single changing stall in the women’s pool locker room and splitting it into two is expected by the end of the month.
• Installation of the park district logo behind the welcome desk has been completed.
• Fine tuning the new pool mechanicals and surge tank with manufacturer technicians, Schaefges Brothers, and FGM continues.
• Additional wayfinding signage for the building has been ordered.
• Staff continues to work with Mid-States concrete on the leaking precast panel.
• FGM has provided a sketch of possible locker additions in the men’s and women’s locker rooms.
Village of Arlington Heights Storm Water Control Projects
Interim Executive Dir. Scholten began with earlier this year the Village of Arlington Heights proposed various storm water improvements in the Raven Park, Happiness Park and Klehm Park areas that would require, as designed, the use of Park District property to achieve the storm water control objectives.
The Board of Commissioners were brought up to date with a presentation by the Village Public Works staff at the Joint Board Meeting with the Village Board of Trustees on Saturday, February 15, 2020. Pursuant to that meeting Staff has reached out to Village staff to determine the appropriate next steps in the design process and in sharing information with each Board.
On Monday, February 17th Staff made contact with Village Manager Randy Recklaus to work on the next steps. Mr. Recklaus has asked that the next step be a consideration by Park District Board and Staff of the unanswered questions that we may have relating to the projects at Raven and Happiness Parks.
The consensus of the Board was to submit the presented list before them to the Village of Arlington Heights as next steps and discussed concerns that this will not be an easy project.
Willow Park Bridge Replacement Bid Recommendation
Dir. Rea explained that in September of 2016, Johnson Wilbur Adams Inc. (a structural engineering firm) was contracted to perform a visual review of four park district pedestrian bridges, including the bridge at Willow Park. At that time, the engineer determined that the steel degradation observed for the Willow Park bridge warranted replacement in the near future.
Staff began the process of investigating bridge replacement in September of 2017, by having the same engineer visually inspect the integrity of the existing bridge abutments for a replacement bridge and to research pricing for a new bridge.
Greenberg Farrow and Associates was contracted in the spring of 2018 to help develop drawings and investigate any potential Army Corp of Engineers (ACOE) requirements for the proposed bridge replacement. As a result, a wetland study was required and a jurisdictional request was provided to the ACOE. The ACOE responded in 2019 that McDonald Creek was under their jurisdiction, however no permitting was required for the project and a letter of no objection was issued.
The project was released for bidding on January 20, 2020. On February 3, 2020, eight sealed bids (15 picked up by potential contractors) were received and opened for the Willow Park Bridge Replacement. Schaefges Brothers appeared to be the low bidder, however upon review of their bid submittal it was determined that they did not provide an estimate or means to protect the path/park for the crane and bridge delivery. Their bid has been removed from consideration because of the omission.
The next lowest bidder was Misfits Construction Company, Chicago IL. References for similar contracts (including other municipalities in the area) were checked and confirmed that Misfits Construction performed at an acceptable level.
The following table outlines the bids received:
| Company | Base Bid |
| Schaefges Brothers, Inc.
Wheeling, IL. | $110,000 |
| Misfits Construction Company
Chicago, IL. | $125,300 |
| Alliance Contractors, Inc.
Woodstock, IL. | $147,001 |
| Copenhaver Construction, Inc
Gilberts, IL. | $182,300 |
| Gale Construction Company
Joliet, IL. | $205,950 |
| Herlihy Mid-Continent Company
Romeoville, IL. | $209,100 |
| MAG Construction Company
Highland Park, IL. | $229,800 |
| MYS Incorporated
Palos Heights, IL. | $270,000 |
President Leno inquired about the age of the bridge. Dir. Rea stated that the bridge was last replaced in 1991. Dir. Rea added that since then we no longer salt the bridge and that should aid in the longevity of the bridge.
Vice President Gelinas moved, seconded by Comr. Nesvacil to approve the Willow Park Pedestrian Bridge Replacement bid as submitted by Misfits Construction Company, Chicago, IL., in the amount of $125,300. On voice vote the motion was approved 5-0
PARK FOUNDATION
Dir. Myers informed the Board that the Foundation would like to purchase one of the $50K shelters planned in the OSLAD Grant project at Recreation Park. The Foundation would like to support the project.
Comr. Owen added that the Foundation is also planning to do additional fundraising all year long and not just at the golf outing. In doing so, they will grow publicity of the Foundation.
DIRECTORS REPORTS
Dir. Myers shared that Staff had attended Legislative Breakfasts in Gurnee and Schaumburg over the past two weeks. Comr. Owen was in attendance in Schaumburg. An interesting fact was that $43.5M were applied for in OSLAD Grants, with only $29M awarded. This $29M of OSLAD Grant monies have been budgeted and should not be effected by the graduated tax. The PARC $25M will be awarded and $141M were applied for.
MATTERS FROM COMMISSIONERS
Comr. Nesvacil inquired about the last time Greens Park was color coated, and would it be possible to expand the pad there to accommodate the demand from Green Slopes.
Vice President Gelinas complimented the signage on the doors at ARC, and asked if the record holder list that used to hang in the pool would be rehung now that the renovation is done. Supt. Neill believe it will be back by the fall when the Muskies return.
President Leno reminded the Board members that the March 24 meeting has been cancelled, and to keep March 31 on the calendar as a potential replacement should a second meeting be necessary.
MOVED INTO CLOSED SESSION
Comr. Ploger moved, seconded by Comr. Nesvacil to hold Closed Session for potential litigation 5ILCS 120/2(c)(11), potential acquisition of real estate – 5ILCS 120/2(c)(5) at 7:42 p.m.
Roll was called with:
Ayes –Nesvacil, Ploger, Owen, Gelinas, Leno
Nays – None
Absent – None
Ayes – 5; Nays – 0; MOTION CARRIED
RECONVENED TO REGULAR MEETING
At 7:55 p.m. the Regular Meeting was reconvened and the following were present: Gelinas, Nesvacil, Ploger, Owen, Leno, Scholten, Myers, Rea, and Fullerton
ADJOURNMENT
Comr. Ploger moved, seconded by Comr. Nesvacil, to adjourn at 7:55 p.m. On voice vote the motion was approved 5-0.
https://www.ahpd.org/assets/1/24/5._2-25-20_R_Draft.pdf?204037
Alerts Sign-up