Arlington Heights Park District Board of Commissioners met Jan. 14.
Here is the minutes provided by the board:
President Leno called the Board Meeting to order at 7:04 p.m.
PLEDGE OF ALLEGIANCE
President Leno led the audience in the Pledge of Allegiance.
ROLL CALL OF COMMISSIONERS
Commissioners Present Commissioners Absent
W. Ploger R. Nesvacil
B. Owen
T. Gelinas
M. Leno
STAFF PRESENT: Steve Scholten, Interim Executive Director; Brian Meyer, Director of Recreation and Facilities; Jason Myers, Director of Finance and Personnel; Ben Rea, Director of Parks and Planning; Steve Neill, Superintendent of Recreation Facilities; Kristy McCann, Superintendent of Recreation Programs; Tyler Quattrocchi, Park Planner; and Kendra Maher, Recording Secretary.
Also present: Carrie Fullerton, incoming Executive Director; John Balzano, Piper Sandler; Andy Howard, Hitchcock Design; John Dzarnowski, FGM Architects; and Melissa Cayer, resident.
RECOGNITION OF VISITORS & CITIZENS TO BE HEARD
No one to be heard.
MINUTES
President Leno stated that there is a Consent agenda before the Board for the approval of multiple items. President Leno asked for a motion to approve the Consent agenda.
Comr. Owen moved, seconded by Vice President Gelinas, to approve the January 14, 2020 Consent Agenda. On voice vote the motion was approved 4-0.
PRESENTATIONS & INFORMATIONAL REPORTS
Dir. Myers applauded the District on receiving the Distinguished Budget Presentation Award from the Government Finance Officers Association. President Leno congratulated Dir. Myers and staff stating that this is an honor and team effort.
ACTION ITEMS
Arlington Ridge Center Closeout Update
Dir. Rea address the Board with the following construction updates that have been completed since the last Board meeting:
• Coordinating installation of a changing stall in the women’s pool locker room.
• Installation of the park district logo behind the welcome desk.
• Troubleshooting the far north gym partition. Partition would not raise, adjustments made on 1/8 and will monitor the operation.
• Troubleshooting the automatic door openers at the facility entry. Additional adjustments needed to allow for door opening sequencing.
• Fine tuning the new pool mechanicals and surge tank with manufacturer technicians, Schaefges Brothers, and FGM.
• Adding additional wayfinding signage to the building.
Vice President Gelinas inquired about a drinking fountain in the fitness center. Dir. Rea explained the solution for the water fountain to be installed by the north end by the assessment office.
President Leno asked for staff to consider installing two changing areas in the woman’s locker room and adding more lockers.
President Leno asked staff to address signage to direct patrons to the west side main entrance from the original entrance.
Comr. Ploger recommended looking at a new location of the scanner as staff continue assist new patrons with membership. Comr. Ploger shared a concern with people standing on the walking track watching the volleyball game below in the gym.
Comr. Owen expressed his concerns with patrons using cell phones in the locker rooms. Comr. Owen suggested moving the signage to the door or just inside the door.
Dir. Meyer and Supt. Neill gave an overview on adjustments that have been made to the facility, and open gym schedule since opening. Supt. Neill talked about GroupX Pro Schedule online that will give an updated schedule of gym, pool, and fitness to patrons.
ARC Change Orders
Dir. Rea summarized that when the Board approved the bids for the Olympic project, a budget of $410,772 was approved for change orders and $397,291 has been approved/drawn from project contingency to date. Staff is presenting change orders for the Board’s review and approval. Below is a summary of the change orders:
| Change
Order # | Contractor | Amount | Description |
| #67 | Abbey Paving | Deduct: $7,796.63 | Unused Allowance Credit |
| #68 | Malcor Roofing | Deduct: $8,000 | Unused Allowance Credit |
| #69 | Nelson Fire | Deduct: $2,126.67 | Unused Allowance Credit |
| #70 | Abbey Paving | Deduct: $5,070.00 | Unused Allowance Credit |
| #71 | Schaefgas Brothers, Inc. | Add: $9,688.11 | Added Synkoflex: Add $790.38
Floor Mount Chemical Controllers: Add $852.15 Lap Pool Gutter Selective Demo: Add $711.71 Replacement Pool Light and Housing: Add $871.19 Wall Depth Markers in Wellness Pool: Add $709.43 Modify Gutter Grating for Therapy Pool: Add 2,095.10 Hot Water Bypass Piping for Lap/Dive Pool: Add $3,658.15 |
| #72 | American Grading, Inc. | Deduct: $3,519.06 | Replace Damaged Light Pole: Deduct ($564.89)
Unused Allowance Credit: Deduct $4,034.17 Remove Electricians Spoils: Add $1,080.00 |
| #73 | Johler Demolition | Deduct: $4,394.00 | Unused Allowance Credit |
| #74 | Arc-1 | Add: $8,027 | Coring Wood Floor for Electrical Floor Boxes: Deduct: $3,300
Provide 480V Power for UV Controllers with Neutral Isolation: Add $12,407 Clean up of Electrician Spoils: Deduct $1,080 |
| #75 | Lenny Hoffman Excavating | Deduct: $8,000 | Unused Allowance Credit |
| #76
| Haldeman Homme | Add: $3,300 | Additional Coring for Electrical Floor Boxes |
| #77 | Nedrow Decorating | Add: $4,630.00 | Paint Exterior Precast over the Roof above the Wellness Pool to match Aluminum Panels: Add $2,650.00
Paint Exterior Boiler Stacks: Add $1,980.00 |
| #78 | McKinney Steel and Sales | Add: $2,899.00 | Metal Grating for Fall Protection over Air Shaft: Add $8,677.00
Unused Allowance Credit: Deduct $5,778.00 |
PARC Grants
Interim Executive Director Scholten shared that Dir. Rea and staff held a public meeting tonight from 5:30 pm – 6:30 pm, sharing renderings of the Hasbrook Park Center and the Recreation Park Bathhouse proposed PARC Grant applications.
Dir. Rea provided the Board with renderings for both Hasbrook and Recreation Park projects. Dir. Rea stated that approximately forty residents attended the public meeting, and received positive feedback about the possibilities at Hasbrook, and both positive and negative comments about Recreation Park. Dir. Rea explained that it is still unknown as to whether Recreation Park would need an elevator installed for the project. Dir. Rea stated feedback from the IDNR regarding the both projects have been positive.
Dir. Meyer added that the public had questions regarding programing and preschool at Recreation Park, would this be the first phase of more to come. Dir. Rea explained with the addition of ARC that at this time that may become the answer to programming.
Andy Howard with Hitchcock Design, gave an overview of the applications stating the due date of January 21, 2020. The grant is a 75% grant with a 25% applicant match, with $25M overall to be distributed.
John Dzarnowski with FGM Architects walked the Board through the renderings for both Hasbrook and Recreation Park. Conversation between the Board members and Mr. Dzarnowski addressed the intentions for future programing, new building layouts, and costs.
Interim Executive Director Scholten explained that with the deadline for submission next week, tonight we are asking for a vote from the Board for submitting both, one, or neither projects. The estimated cost to the District for Hasbrook is $875,000 and for Recreation Park $3.1M.
Dir. Myers along with John Balzano from Piper Sandler brought to the Board an overview of if the project was $6M how funding would be obtained. Dir. Myers explained that $2.5M would be coming from the State of IL PARC Grant, $3.5M would be part of a debt issuance, and approximately $1.2M from surplus revenue. Dir. Myers explained should a lesser project be executed the District should be comfortable moving forward. Mr. Balzano addressed questions from the Board and expressed his support for the District being able to move forward with these projects based on the comfort of the Board.
Comr. Owen asked the question to the Board what can we spend at Recreation Park before we have to commit to phase two, and that does not take in to consideration other projects in need.
President Leno agreed that submitting for Hasbrook and Recreation Park would work, but would more in favor for just applying for just Hasebrook, and over the next year put together a plan for Recreation Park with more community input.
Comr. Ploger expressed he is not in favor of either Hasbrook or Recreation Park.
Vice President Gelinas supports Hasbrook and the benefits it would have on Cultural Arts in the District.
Vice President Gelinas moved, seconded by Comr. Owen to adopt and sign Resolution R-1-20 (DOC-3 Resolution of Authorization) as presented, in support of the PARC grant application for recreation facility development at Hasbrook Park.
Roll was called with:
Ayes – Owen, Gelinas, Leno
Nays – Ploger
Absent – Nesvacil
Ayes – 3; Nays – 1; MOTION CARRIED
NEW BUSINESS None.
OLD BUSINESS None.
PARK FOUNDATION
Dir. Myers stated that first meeting of the year is January 15, 2020 to discuss a strategic master plan for 2020.
DIRECTORS REPORTS
Interim Executive Dir. Scholten shared with the Board that Statements of Qualifications from several attorneys have been received.
Interim Executive Dir. Scholten informed the Board at the next meeting, residents from the Green Slopes area will be included and give the Board a recommendation for the Green Slopes Tennis Courts.
MATTERS FROM COMMISSIONERS
President Leno asked the Board members for a volunteer to participate in the reviewing of Statements of Qualification for the attorney selection process. President Leno and Comr. Owen agreed to sit with two staff members going forward in this process.
Vice President Gelinas extended his appreciation for all the clean up after the holidays at North School Park.
Comr. Ploger complimented ARC Front Desk Staff, their smiles keep coming and show when visiting ARC.
Comr. Owen understands what a huge undertaking opening a new facility, from the custodians to the top, everyone’s efforts are recognized.
ADJOURNMENT
Vice President Gelinas moved, seconded by Comr. Owen, to adjourn at 8:48 p.m. On voice vote the motion was approved 4-0.
https://www.ahpd.org/assets/1/24/5.a._1-14-20_R_Draft.pdf?203979
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