Sangamon Sun

Arlington Heights Park District Board of Commissioners met March 10.

Here is the minutes provided by the board:

President Leno called the Board Meeting to order at 7:01 p.m.

PLEDGE OF ALLEGIANCE

President Leno led the audience in the Pledge of Allegiance.

ROLL CALL OF COMMISSIONERS

Commissioners Present 

W. Ploger 

B. Owen 

R. Nesvacil 

T. Gelinas (arrived at 7:04 pm) 

M. Leno

Commissioners Absent

STAFF PRESENT: Carrie Fullerton, Executive Director; Steve Scholten, Interim Executive Director; Brian Meyer, Director of Recreation and Facilities; Jason Myers, Director of Finance and Personnel; Ben Rea, Director of Parks and Planning; Steve Neill, Superintendent of Recreation Facilities; Kristy McCann, Superintendent of Recreation Programs; Pat Klawitter, Superintendent of HR; and Kendra Maher, Recording Secretary.

RECOGNITION OF VISITORS & CITIZENS TO BE HEARD Residents in attendance for Green Slopes Tennis Courts project: Jill & Bob Pelican, Gina Zebron, Lori Martin, Denis Jones, Edward Cullen, James Finn, Tim Iventink; and Melissa Cayer, resident.

MINUTES 

No discussion or comments regarding the February 25, 2020 Regular Meeting minutes.

Comr. Nesvacil moved, seconded by Comr. Ploger, to approve the February 25, 2020 Regular Meeting minutes. On voice vote the motion was approved 4-0.

No discussion or comments regarding the February 25, 2020 Closed Session minutes (Approval Only).

Comr. Nesvacil moved, seconded by Comr. Ploger, to approve the February 25, 2020 Closed Session minutes (Approval Only). On voice vote the motion was approved 4-0.

PRESENTATIONS & INFORMATIONAL REPORTS 

None

OLD BUSINESS

Arlington Ridge Center Closeout Update Dir. Rea address the Board with the following construction updates that have been completed since the last Board meeting:

• Modification of the single changing stall in the women’s pool locker room and splitting it into two is scheduled to occur the morning of March 9th.

• Fine tuning the new pool mechanicals and surge tank with manufacturer technicians, Schaefges Brothers, and FGM continues. Staff is coordinating the installation of butterfly valves to limit interruption to swim programming.

• Staff continues to work with Mid-States concrete on the leaking precast panel. No water exited the other spandrel piece when it was drilled. The spandrel piece over the northwest window will be drilled on the exterior when the weather warms up.

• Staff has ordered 12 benches for the locker rooms and has researched a wall mounted cubby system for the pool deck for patrons to store swim gear in. Staff is still considering the addition of lockers to the entry points of the pool locker rooms.

• The opening pressure to the wellness pool doors has been adjusted to appropriate tolerances.

• The door contractor has been contacted about the intermittent opening issues with the ADA entry doors.

NEW BUSINESS

2020/21 Capital Projects 

Dir. Myers shared with the Board that Staff has worked to compile an updated list of 2020/21 capital projects along with three different scenarios for completing the projects. The goal with the scenarios was to demonstrate what the impact would be for completing the tennis courts at Green Slopes and potentially acquiring available land. In addition, staff wanted to remind the Board of the estimated capital needs through the 2025/26 fiscal year that have been previously identified through the capital replacement plan.

Dir. Myers continued that Staff has identified about $3 million dollars that would be available for completing the 2020/21 capital projects. This would maintain a fund balance of approximately $14.8 million, which was the estimated fund balance that was presented during the 2019/20 budget process for the fiscal year ending 2019/20. The capital project list started at $6.2 million and over the past several weeks, Staff has worked to narrow this down to $3 million.

Dir. Myers asked if there were any questions regarding the detailed capital list, which includes items that were previously identified in the capital plan as well as items that were identified during the year. In addition, the budget for the development of Recreation Park (OSLAD Grant) has been estimated at $1,750,000. As Staff works to develop the plans for Recreation Park, the goal will be to provide enhancements to the park that will meet the long term desires of the Board and community.

The first option that Dir. Myers referred to illustrates the impact on the capital projects list if the District purchases land and spends $365,000 (two courts) at Green Slopes. The second option illustrates the impact on the capital projects list if the District purchases land and spends $460,000 (four courts) at Green Slopes. The third option illustrates the impact if the land is not purchased and work is not completed at Green Slopes.

The Board was provided with the Capital Project Funding Sources and the Capital Projects – Multiple Year Overview schedules. Dir. Myers noted that the Capital Project Funding Sources does reflect a reduction in fund balance in the fiscal year 2021/22 of $1 million for capital spending if there is no surplus revenue in the 2021/22 operating budget. Through working with Piper Sandler & Co (formerly Piper and Jaffray), the understanding is the fund balance needs to remain above $12 million in order to preserve the District’s bond rating. This decrease would result in a fund balance of approximately $13.8 million.

Green Slopes Tennis Courts Replacement 

Dir. Rea stated Option #1 per the proposed capital project list is the one tennis court and two pickle ball courts for $365,000, and Option #2 is the two tennis courts, four pickle ball courts, and four half-court basketball courts for $460,000.

President Leno believes that the courts have been there for forty years, location has a need for recreational space in this area, and therefore supports Option #2 with the largest playing space.

Comr. Ploger supports the option for $421,000. This option has one tennis court, two pickle ball, and four half-court basketball courts. Comr. Ploger like the smaller footprint, less area for water retention, less maintenance, and green space restoration.

President Leno welcomed residents to the Board Meeting, and asked the residents to voice their opinions of the options presented. The consensus of the public in attendance was to retain the size of two tennis courts, four pickle ball courts, and four half-court basketball courts.

Comr. Nesvacil reminded the Board and Staff that we still need to have our questions answered from the Village of Arlington Heights regarding retention in the area. Comr. Nesvacil supports moving forward with Option #2.

Comr. Ploger shared his concerns about the volume of asphalt that takes away from the retention purpose of the area, and perhaps the Village of Arlington Heights can help with the volume of water.

Comr. Owen and Vice President Gelinas both support Option #2.

Comr. Nesvacil moved, seconded by Comr. Owen, to proceed with budgeting $460,000 for Green Slopes for two tennis courts, four pickle ball courts, and four half-court basketball courts in the 2020/21 Fiscal Year. On voice vote the motion was approved 5-0.

2020/21 Capital Projects 

President Leno continued with the Capital Projects discussion asking that the $200,000 of the $875,000 for 2020/21 budget be deducted and added to the 2021/22 budget for a total of $1,075,000 for the OSLAD Project at Recreation Park. President Leno stated that she is not comfortable moving forward with the project until drawings come back from the architect.

Dir. Myers stated that Staff will go back and tweak based on our discussions.

Comr. Owen expressed that we should consider adding the parking lot near the inclusive playground for patrons to park near the playground.

ARC Lockers 

Dir. Rea shared a photo of additional lockers to be added to the deck of the pool. They are a laminate material, cubby like for a swimmer to store their towel or bag while swimming. The cost is $5200, to be installed by Staff.

Auditing Services 

Dir. Myers proposed the fiscal year end April 30, 2019, is the last year of a three-year proposal with Sikich LLP. They provided a renewal quote (attached) for the next three years.

In order to maintain consistency and quality, it is recommended that Sikich LLP be appointed as auditors for the District for fiscal years ending April 30, 2020, April 30, 2021, and April 30, 2022. The proposal for fiscal year end 2019 is the same as fiscal year end 2020. Subsequent years will increase by 3%.

Comr. Nesvacil moved, seconded by Comr. Owen, to appoint Sikich LLP as auditors for the District for fiscal years ending April 30, 2020, April 30, 2021, and April 30, 2022. The fee for April 30, 2020 is $30,222. These fees will increase by 3%, for years ending April 30, 2021, and April 30, 2022. On voice vote the motion was approved 5-0.

PARK FOUNDATION 

Dir. Myers stated the March meeting has been cancelled.

DIRECTORS REPORTS 

Dir. Rea shared a photo of additional lockers to be added to the deck of the pool. They are a laminate material, cubby like for a swimmer to store their towel or bag while swimming. The cost is $5200, to be installed by Staff.

Exec. Dir. Fullerton informed the Board that she has meetings set up with Legislators this week. If anyone is interested in attending, kindly let her know.

Exec. Dir. Fullerton reminded the Board that the March 24 meeting has been cancelled, and replaced with March 31, 2020 at 7 p.m.

Exec. Dir. Fullerton inquired about which date works best for the Commissioner’s Retreat, and the consensus of the Board was April 18, 2020 from 9 am – 11:30 pm, location TBD.

Exec. Dir. Fullerton stated that Staff and Comr. Owen and President Leno would be meeting on March 16, 2020 at 9 am to discuss a new attorney for the District.

MATTERS FROM COMMISSIONERS 

Vice President Gelinas welcomed Carrie Fullerton to her first AHPD meeting as Executive Director.

MOVED INTO CLOSED SESSION

Comr. Ploger moved, seconded by Comr. Nesvacil to hold Closed Session for potential acquisition of real estate – 5ILCS 120/2(c)(5) and the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the AHPD – 5ILCS 120/2(c)(1) at 8:55 p.m.

Roll was called with: 

Ayes –Nesvacil, Ploger, Owen, Gelinas, Leno 

Nays – None 

 – None 

Ayes – 5; Nays – 0; MOTION CARRIED

RECONVENED TO REGULAR MEETING

At 9:27 a.m. the Regular Meeting was reconvened and the following were present:

Nesvacil, Gelinas, Owen, Ploger, Leno, Fullerton

ADJOURNMENT 

Comr. Ploger moved, seconded by Comr. Owen, to adjourn at 9:27 p.m. On voice vote the motion was approved 5-0.

https://www.ahpd.org/assets/1/24/5.a._3-10-20_R.pdf?204087