Sangamon Sun

Village of La Grange Board of Trustees met June 8.

Here is the minutes provided by the board:

1. CALL TO ORDER AND ROLL CALL

The Board of Trustees of the Village of La Grange meeting was called to order at 7:32 p.m. by Village President, Mark Kuchler. On roll call, as read by Village Clerk John Burns, the following were:

PRESENT: Trustees Augustine, Gale, Holder, Kotynek, McCarty and McGee with President Kuchler presiding.

ABSENT: None

OTHERS: Village Manager Andrianna Peterson 

Village Attorney Mark Burkland 

Public Works Director Ryan Gillingham 

Community Development Director Charity Jones 

Finance Director Lou Cipparrone 

Police Chief Kurt Bluder 

Fire Chief Terrence Vavra

President Kuchler thanked Trustees for attending the meeting and stated that the meeting was being held by telephone as a result of Governor Pritzker's emergency Coronavirus related actions to ease the standards for municipal open meetings as a result of the unusual and difficult circumstances. He stated that he has determined that it would not be practical or prudent to host an in person meeting at this time. He announced that the meeting would be broadcasted on cable, on YouTube, on Facebook and on the Village website. Residents were encouraged to submit public comments on the agenda via email or telephone prior to the meeting.

2. PRESIDENT'S REPORT

President Kuchler stated that Black Lives Matter and acknowledged the senseless death of George Floyd in Minneapolis and stated that on behalf of the entire Village Board, staff and every member of the La Grange Police Department, that all were angered, shocked and saddened by what occurred. He added that no member of the Village Board, staff or Police Department condones racism or police brutality in any form. In La Grange, there is a commitment to serving every member of our community with integrity, professionalism and equity – no matter their race, religion, or orientation. We are a community of families, neighbors and friends that care for each other, regardless of our differences.

He stated that for decades we have worked in partnership with the La Grange CommUNITY Diversity Group in recognition that all humanity belongs to one family, to fight prejudice wherever it is found, and to assure that all persons have equal opportunities regardless of their race. Each year, the Village Board passes a Resolution affirming these tenets and supporting the annual Race Unity Rally in La Grange – this year will be the 29th year. In addition to these actions, we have ensured that our Police Department consists of men and women committed to ensuring the upmost integrity, fairness and highest respect for all residents. Our suburban Police Department is more diverse than many area communities with 25% minority and 20% female officers. Police Officers are regularly trained on cultural competency, de-escalation tactics, crisis intervention, procedural justice, civil rights and use of force.

One of Chief Bluder's first acts when he came to La Grange as Chief in 2018 was to adopt the NAACP 10 Shared Principals. The shared principles affirm the relationship between law enforcement and the people that they serve. The principals underscore the value of each person and that all people should be treated with dignity and respect and endorse the four pillars of procedural justice, community policing, relationship building and diversity. Our Police Department also undergoes stringent training on use of force, civil rights, cultural competency, ethics, de-escalation strategies and crisis intervention.

President Kuchler thanked Chief Bluder and his team for their commitment and asked Chief Bluder to say a few words. Chief Bluder thanked President Kuchler and stated that every Police Officer and Police Chief that he has spoken to was shocked and angered by the death of George Floyd. He reiterated that the men and women of the La Grange Police Department value the life of every person and consider life to be the highest value. It is the Police Department's collective belief that all person should be treated with dignity and respect as fundamental values. Chief Bluder provided information regarding the Police Department's policies, procedures and training and advised that the information is available on the Village's website. He also stated that the Police Department welcomes continued dialogue and questions.

President Kuchler explained that last week, two inclusive and peaceful demonstrations were held in La Grange with messages that racism and injustice have no place in our society. While there is still more work to do together, our community will continue to listen and work together toward equality for all residents.

President Kuchler announced that on May 17, a significant rain storm impacted the Chicagoland region, resulting in surcharged sewers, overtopped streambanks and flooding. Locally in La Grange, approximately 4.23 inches of rain fell from Saturday, May 16 to Sunday, May 17, which rain storm exceeded the capacity of the Village's sewer system, resulting in flooded streets, basements and other low lying areas. The Village Board understands the devastation and frustration that residents have endured and President Kuchler confirmed that flood mitigation remains a top priority.

Over the past several years, the Village has experienced multiple high-intensity rain events that exceeded the limited capacity of our sewer system - a significant portion of which was built 100 years ago. As a result, a tiered approach to prioritizing flood control objectives was identified which includes solutions to address overland flooding and water pooling in depressional areas and reduces the frequency of combined sewer backups. Projects have been identified for each of the major drainage basins within the Village. Some projects to address flooding are underway such as the Maple Avenue Relief Sewer Project which has been constructed up to La Grange Road. Other projects such as the 50th Street Storm Sewer and the Ogden Avenue Relief Sewer are in various stages of planning. Specifically, the 50th Street Storm Sewer was planned to address overland flooding and water pooling issues south of 47th Street. Residents of La Grange approved a referendum in 2015 for this project increasing the local retail sales tax, utility tax, telecommunications tax and sewer rate. The Village dedicated significant resources – both internally and externally – in developing a flood relief plan with storm water experts and engineers that would reduce the devastating impacts of severe storm events for hundreds of La Grange homes.

The Village planned to use existing Village storm sewers to complete the project, however the project but was halted as construction was getting underway due to litigation by the Hanson owned Quarry. The resulting lawsuit was not settled until December, 2018. Since December, 2018, the Village has been working closely with the Metropolitan Water Reclamation District and the Quarry on an alternative plan and Intergovernmental Agreement which would allow the project to move forward, but requires additional pipes, reservoir, and pumping station in McCook in order to convey the storm water. At this time, the Village is in the final stages of discussions with the Metropolitan Water Reclamation District on the terms of the Intergovernmental Agreement. Completion of the Intergovernmental Agreement is required before the final engineering and construction of the project can begin and there are several components of the agreement that the Village has been evaluating.

President Kuchler announced that he created a President Task Force consisting of two Trustees and staff whose purpose will be to assess options for flood mitigation in the most cost effective time frame possible. The Task Force will report back to the Village Board at regular intervals of its findings. President Kuchler stated that he can speak for the entire Village Board and staff that we understand the frustration and destruction that the flooding has caused. The Village Board consists of neighbors and fellow homeowners that experienced flooding as well. The Village is 100% committed to completing a fiscally responsible and meaningful stormwater management project or projects in the Village that will reduce flooding and provide necessary and much

Public Works Director Gillingham stated that the Village investigated the sewers after the flooding event and it appears that the system was operating properly, but was overwhelmed. Frequently Asked Questions and other resources have been added to the website regarding flood management.

President Kuchler announced that beginning May 29, all four areas of Illinois met the requirements in order to move to Phase 3 of the Restore Illinois Plan. With the State entering Phase 3, Governor Pritzker announced an end to the Stay at Home Order, allowing businesses and other activities to open with health precautions and restrictions. La Grange restaurants, retailers, and many service businesses are open with those precautions in place. Special dining of all of our La Grange businesses. In particular, he acknowledged residents Ben Welch and Hillary Renderman who started the La Grange Area Restaurant Takeout and Delivery Group on Facebook. He noted that efforts like these and so many others reflect on the exceptional community that we are all so proud to call home. He asked that residents continue to support our businesses in La Grange. He also noted that we have advocated for boutique fitness centers and pools to be able to open as quickly and safely as possible.

President Kuchler also thanked the LGBA for the first successful week of the “in and out” Farmers Market. Many vendors sold out of items at the Market which is designed to provide for social distancing and other safety measures. He reminded everyone to continue to adhere to the Governors Orders and wear face coverings, keep six feet of distance and wash your hands.

President Kuchler asked Trustee Holder to provide an update regarding the AMITA La Grange Hospital. Trustee Holder noted that while the numbers have recently been positive, he asked that residents continue to remain vigilant as there are still individuals who are testing positive. He stated that while it is unlikely that an asymptomatic patient will pass on COVID-19, it has not yet been confirmed and everyone should continue to follow the safety guidelines. Due to the positive trend, the rest of the hospital is beginning to resume normal operations while keeping the COVID patients separate as a best practice.

President Kuchler thanked Pet Parade Charities and LTTV for the planning and hard work that went into the first ever virtual and 74th annual La Grange Pet Parade. As always, the Pet Parade is a wonderful way to showcase the truly special and dedicated community that we have in La Grange. The virtual parade was a community effort and it reflected the love that residents have for the Pet Parade and for La Grange.

President Kuchler thanked the La Grange Garden Club for helping to design and safely plant the beautiful planters throughout downtown. The plantings are the crowning touch to the streetscape and the community shares immense pride and sincere appreciation for their hard work.

President Kuchler thanked the American Legion for a meaningful Memorial Day ceremony. While the ceremony was limited due to COVID 19, it recognized La Grange area residents who gave their lives in service to our country from the Civil War to the present.

3. MANAGER'S REPORT

Village Manager Andrianna Peterson announced that the Village's refuse contract will change from Republic to Flood Brothers on August 1. Under the new program, residents will still be able to choose to dispose of their waste using the sticker program or a two-wheeled cart program in a variety of additional size options. Residents will be receiving a letter from Flood Brothers introducing themselves and describing the transition process. Manager Peterson encouraged residents to inform Flood Brothers of their two-wheeled cart choices via online, telephone or e mail options by June 19. A video regarding two-wheeled cart options will also be available shortly to assist residents with their choice. Additional information will be provided to residents over the next several weeks by mail and on the Village's website in anticipation of the August 1 date.

Village Manager Peterson reminded residents to complete the 2020 census. While the participation rate is improving, the Village's response rate is 74%. Residents do not need the mailing in order to respond to the Census and can visit www.2020census.gov to complete the questionnaire in five minutes or less. The Village's website includes more information about the Census including videos and frequently asked questions.

4. READING OF PUBLIC COMMENTS SUBMITTED TO VILLAGE

Village President Kuchler asked Village Manager Peterson if any comments had been received. proceeded to read the submitted comments

Megan Dunleavy, 320 S. Spring Avenue, submitted comments inquiring about local policing policies and how they align with the “8 can't wait” policies.

Mike Bash, 226 6th Avenue, submitted comments regarding the national attention recently brought to the issue of racism in our country. He asked that the Village discuss what local opportunities can be taken in order to improve La Grange policies and approaches to racism in our community. He also asked that the Police Chief share information on current policies, procedures and training along with perspectives for what can be improved upon in the future to work towards an actively anti-racist approach. He stressed that it is not enough to say “Black Lives Matter” and instead we must show that Black Lives Matter by initiating reform and engaging the community in those actions.

Brecken Cutler, 225 S. Ashland Avenue, submitted comments expressing concern regarding the lack of compliance with Governor Pritzker's Executive Order #36, requiring all individuals to wear a mask and maintain a safe social distance of 6 feet from others. While she understands that it is a difficult order to enforce, she asked that the Village lead by example and wear masks in addition to issuing a statement reminding others to do the same. She also requested that signage be installed in the business district reminding individuals of their obligation to wear a mask and respect social distancing.

Elizabeth Crewe, 429 7th Avenue, submitted comments expressing support for the gradual reopening of Village businesses and stressing the importance of following the current rule regarding mask wearing and staying 6 feet apart. She noted that many pedestrians do not wear masks and asked that signage be installed regarding the importance of mask wearing. She also asked the Village to lead by example and ensure that all employees that interact with the public are masked. She noted that the Village should do more to support the local businesses and their employees during this pandemic and the best way to do so is to strongly enforce social distancing measures.

Mr. and Mrs. Paul Lubenkov, 713 Mason Drive, submitted two comments. The first was expressing appreciation for scheduling the neighborhood street improvement project for the summer of 2020. They noted that repairing the streets and improving drainage will benefit the neighborhood. Their second comment expressed appreciation for applying for a grant to reconstruct Edgewood Avenue as it was a constructive way to work together and benefit the community.

Trustee McCarty inquired if stickers from Republic would still be accepted under the new Flood Brothers contract. Manager Peterson informed him that Republic stickers would be accepted until the end of the year.

President Kuchler noted that the Liquor License rider authorizing “Cocktails To Go" had been issued.

President Kuchler thanked Leader Durkin for an Edgewood Avenue grant and his consistent support for La Grange.

5. CONSENT AGENDA AND VOTE 

A. Ordinance – Approving Temporary Uses of Village Right-of-Way and Other Public and Private Spaces for Outdoor Dining and Other Authorized Purposes

B. Resolution - Requesting the Designation of Edgewood Avenue as a Federal Aid Eligible Route (FAU Route)

C. Award of Contract – (1) Construction of FY2020-21 Neighborhood Street Resurfacing Project; (2) Construction Engineering Services Agreement; (3) Preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds; (4) Resolution for Improvement Under the Illinois Highway Code 

Intergovernmental Agreement - La Grange and Lyons Township Highway Department -52nd Place Resurfacing Project

D. Award of Contract – 50/50 Sidewalk Replacement Program

E. Award of Contract – 2020 Lane Marking Program

F. Contract – Extension of Services with Andy Frain for Crossing Guard Professional Services

G. Purchase - Community Development Administrative Vehicle

Ordinance - Disposal of Vehicle

H. Minutes of the Village of La Grange Village Board of Trustees Regular Meeting, Monday, May 11, 2020

I. Consolidated Voucher 200525

J. Consolidated Voucher 200608

Trustee Augustine stated that in consideration of her relationship with the Village Prosecutor, she recused herself from each item on the voucher related to the Village Prosecutor.

Trustee Gale inquired as to the funds allocated for Item C FY 2020-21 Neighborhood Street Resurfacing Project. Mr. Gillingham responded that $1,024,000 would be received over a period of three years. The first installment has already been received.

Trustee Holder inquired as to Item D, 50/50 Sidewalk Replacement Project. He noted that there were 100 properties on the list and asked of the probability of getting to everyone. Mr. Gillingham responded that in the past two years Public Works has been able to get to everyone on the list.

A motion was made by Trustee Holder to approve the Consent Agenda as presented, seconded by Trustee McCarty.

Approved by a roll call vote:

Nays: None

Absent: None

Trustees Augustine, Gale, Holder, Kotynek, McCarty and McGee

6. CURRENT BUSINESS 

None

7. TRUSTEE COMMENTS

Trustee McCarty thanked the Fire Department for their quick work in saving his house from a fire recently. He also noted that the Davis Memorial African Methodist Episcopal Church has been a corner stone of the La Grange community for over 125 years. He asked that an effort be considered to include the Church on the National Register of Historic places.

Trustee Holder thanked the Pet Parade organizers for adapting and putting on a great virtual a special thanks to resident Marty Dunne for narrating the event. He also thanked President Kuchler and Chief Bluder for their efforts and messaging on the “Black Lives Matter” movement in La Grange.

Trustee Augustine thanked the Village Board and staff for working hard to demonstrate that La Grange is a community where Black Lives Matter. She also extended special thanks to Trustee McGee for her words at two of the “Black Lives Matter” marches that took place in La Grange.

President Kuchler also thanked Trustee McGee for speaking eloquently at both peaceful demonstrations in La Grange about the struggles of being African American. He noted that she spoke about opportunities for everyone to get involved in the community from the La Grange Community Diversity Group to shopping at minority owned businesses.

8. CLOSED SESSION

At 8:26 p.m., a motion was made by Trustee Holder and seconded by Trustee Kotynek to adjourn into closed session for the purposes of (a) discussing matters related to the purchase or lease of property for the use of the Village and (b) discussing pending litigation involving the Village.

Approved by a roll call vote:

Ayes: Trustees Augustine, Gale, Holder, Kotynek, McCarty and McGee

Nays: None

Absent: None

9. ADJOURNMENT 

At 9:47 p.m. Trustee McCarty made a motion to adjourn, seconded by Trustee Augustine. Approved by a voice vote.

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