Sangamon Sun

City of Springfield Committee of the Whole met July 13.

Here is the agenda provided by the committee:

1. Pledge of Allegiance

2. Roll Call of Members

3. Approval of Tuesday, June 30, 2020 Committee Meeting Minutes

4. Office of Budget and Management Contract Report

5. Treasurer’s Report

6. Presentations

7. Ordinances Tabled or Remaining In Committee:

2017-103 AN ORDINANCE AMENDING CHAPTER 170 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 170.17.68 REGARDING THE EXEMPTION OF REGISTRATION FEES FOR PROPERTIES PURCHASED WITH PUBLIC FUNDS. (No description available) (Requested by Ward 5 Andrew Proctor)

2018-110 AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 38, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO DECREASE THE MINIMUM CONTRACT AMOUNTS FOR WHICH CITY COUNCIL APPROVAL IS REQUIRED. An ordinance amending various sections of Chapter 38 of the 1988 City of Springfield Code of Ordinances as amended, to decrease the minimum contract amounts for which City Council approval is required. (Requested by Ward 10 Ralph Hanauer)

2019-008 A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING AN AMENDMENT TO CHAPTER 155, SECTION 155.111, ACCESS TO OFF-STREET PARKING FACILITIES. This resolution will refer a petition to the Springfield Planning and Zoning Commission for a public hearing and consideration of an amendment to Chapter 155, Section 155.111, regarding access to off-street parking facilities. (Requested by Mayor Jim Langfelder)

2019-276 AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE FOR MELROSE PLACE 2, LLC D/B/A MELROSE PLACE LOCATED AT 1510 MELROSE. It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification (Requested by Mayor Jim Langfelder)

2019-430 AN ORDINANCE AMENDING CHAPTER 170, SECTION 170.17.67 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO ACTIVELY MANAGED AND MARKETED PROPERTIES, BY EXTENDING THE EXPIRATION DATE FOR THE REALTOR REGISTRATION EXCEPTION TO OCTOBER 31, 2020. An Ordinance amending Chapter 170, Section 170.17.67 of the 1988 City of Springfield Code of Ordinances, as amended, pertaining to actively managed and marketed properties, by extending the expiration date for the realtor registration exception to October 31, 2020. (Requested by Mayor Jim Langfelder)

2020-049 AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES EFFECTIVE JANUARY 1, 2020 THROUGH FEBRUARY 29, 2020, FOR THE OFFICE OF BUDGET AND MANAGEMENT. (No description available) (Requested by Mayor Jim Langfelder)

2020-067 A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING AN AMENDMENT TO CHAPTER 155, SECTION 155.211.7 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, LIMITING THE NUMBER OF CPUS GRANTED FOR ADULT-USE CANNABIS DISPENSING ORGANIZATIONS. (No description available) (Requested by Mayor Jim Langfelder)

2020-134 AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH MPT OF SPRINGFIELD-VIBRA, LLC, FOR PURCHASE OF A TRACT OF LAND ALONG WITH THE BUILDING AND ALL IMPROVEMENTS SITUATED AT 701 N. WALNUT STREET FOR AN AMOUNT NOT TO EXCEED $2,000,000.00. Purchase of tract land located at 701 N. Walnut Street with the building and all improvements for an amount not to exceed $2,000,000.00. (Requested by Mayor Jim Langfelder)

2020-153 AN ORDINANCE AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH KIDZEUM FOR THE SUPPORT ACTIVITIES THAT INCREASE WITH KIDZEUM'S PRESENCE IN THE COMMUNITY AND STAFFING NEEDS, IN AN AMOUNT NOT TO EXCEED $50,001.00, FOR THE OFFICE OF SPRINGFIELD CONVENTION AND VISITORS BUREAU. (No description available) (Requested by Mayor Jim Langfelder, Ward 5 Andrew Proctor)

2020-181 AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH SINCLAIR TELEVISION OF ILLINOIS, LLC, FOR THE 2020 DIGITAL MARKETING CAMPAIGN, FROM JUNE 1, 2020 TO SEPTEMBER 1, 2020, FOR AN AMOUNT NOT TO EXCEED $75,000.00, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU. The Springfield Convention and Visitors Bureau sought bids for the 2020 marketing campaign. Sinclair was the low bidder. RFP# CV20-25. Contract had option to renew and this is for renewal period of June 1, 2020 to September 1, 2020. (Requested by Mayor Jim Langfelder)

2020-195 A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ST. PATRICK'S DAY PARADE ON SEPTEMBER 5, 2020, FOR THE OFFICE OF PUBLIC WORKS. Request is for the annual St. Patrick's Day parade. Parade will start at 9th and Jefferson, west to 5th, south to Capitol or Monroe, east to 6th, north to Washington, disbanding between 7th and 9th on Washington. The St. Patrick's Day Parade which has been rescheduled due to the Governor's Stay Home Order in response to the COVID 19 virus outbreak will take place 09/05/2020 beginning at 10AM. (Requested by Mayor Jim Langfelder)

2020-207 AN ORDINANCE AMENDING CHAPTER 36 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 36.80, PROHIBITION OF INTERESTS IN ANY CANNABIS BUSINESS BY ANY OFFICIAL OR EMPLOYEE, AS AMENDED. This proposed ordinance language is patterned after the state law provision that prohibits state legislators, state officers, and state employees from owning any interest in a cannabis business licensed by the state of Illinois. (Requested by Mayor Jim Langfelder)

8. Ordinances for Committee Consideration:

CWLP

2020-254 AN ORDINANCE AMENDING ORDINANCE NO. 173-04-17 TO CORRECT THE BUDGET LINE AUTHORIZING PAYMENT WITH THE ILLINOIS DEPARTMENT OF INNOVATION & TECHNOLOGY (DOIT), AN ILLINOIS STATE AGENCY, FOR INTERNET SERVICE ON BEHALF OF THE CITY OF SPRINGFIELD FOR A FIVE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES. This is a new ordinance amending the expenditure line on an existing ordinance.

Ordinance No. 173-04-17 approved authorized a Master Services Agreement with the Illinois Department of Innovation & Technology (DoIT), an Illinois state agency, in an amount not to exceed $132,000.00 for internet service on behalf of the City of Springfield for a five-year term. The expenditure was supposed to be split between CWLP and City funds, 50/50, however the Ordinance only listed the CWLP accounts. This ordinance amends the expenditure line to include the City’s account line 021-114-VIST-VIST-1218. All other provisions of Ordinance No. 173-04-17 remain in full force & effect. (Requested by Mayor Jim Langfelder)

2020-255 AN ORDINANCE AMENDING ORDINANCE NO. 120-04-2020 BY APPROVING AMENDMENT NO. 1 TO FARM LEASE #1055 WITH DENNIS GODAR FOR THE WATER DIVISION, FOR THE OFFICE OF PUBLIC UTILITIES. This is a standard lease amendment due to changes in crop acreage.

This ordinance approves Amendment No. 1 to Farm Lease #1055 with Dennis Godar to increase the acreage. The original lease was approved under Ordinance No. 120-04-2020. The tenant desires to lease additional acreage, this results in an increase in acreage & lease payment.

The original acreage under Farm Lease #1055 (21.89 acres) shall be increased by 3.6 acres for a total acreage of 25.49 acres. The original lease payment shall be increased by $430.09 for a total lease payment of $4,545.29. This increase will be paid by November 15, 2020, on the second installment. All other terms and conditions under the original Farm Lease Agreement remain in full force and effect. (Requested by Mayor Jim Langfelder)

2020-256 AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RELIABLE ENVIRONMENTAL SOLUTIONS, INC. FOR ENGINEERING SERVICES TO PERFORM A STUDY IN RELATION TO THE LAKESIDE ASBESTOS REMOVAL PROJECT IN AN AMOUNT NOT TO EXCEED $46,720.00, FOR THE OFFICE OF PUBLIC UTILITIES. This Ordinance approves and authorizes execution of a Professional Services agreement with Reliable Environmental Solutions Inc. (“Reliable Environmental”) in an amount not to exceed $46,720.00 for engineering services in relation to the Lakeside Asbestos Removal Project. Before any demolition efforts can begin, all asbestos containing materials (ACM) must be removed from the Lakeside Power Plant.

Reliable Environmental shall provide professional services related to the identification and removal of asbestos at Lakeside. This includes auditing and identifying existing asbestos containing materials present in the building and developing Project Documents for soliciting Bids for removing the ACM from the existing structures and equipment. This project with Reliable Environmental is expected to be completed within 8 months.

The cost breakdown is as follows: 1) Asbestos Inspection $22,720.00; 2) Asbestos Design $8,280.00; 3) Asbestos Removal Support Services $9,720.00; and 4) Allocated contingency reserve $6,000.00.

Reliable Environmental is a local vendor and has done asbestos work with CWLP in the past.

(Requested by Mayor Jim Langfelder)

2020-257 AN ORDINANCE AUTHORIZING THE PURCHASE OF RELAYS FOR VARIOUS SUBSTATIONS FROM SCHWEITZER ENGINEERING LABORATORIES, INC. IN AN AMOUNT NOT TO EXCEED $82,001.25, FOR THE OFFICE OF PUBLIC UTILITIES. This ordinance approves the purchase of feeder protection relays and bus differential and breaker failure relays for the Culver, Jerome, Old Jacksonville, and Dallman 69 Substations from Schweitzer Engineering Laboratories Inc. (“SEL”) in an amount not to exceed $82,001.25. The current relays are at the end of life and beginning to fail. These relays provide system protection for power lines throughout the City. Failure of the protection systems can cause more prolonged outages and high costs due to damaged equipment.

For five years, the Utility has awarded contracts to SEL (UE14-04-023, UE15-06-030, UE16-03- 08, UE17-03-05, and UE18-063-04). Last year, Ordinance No. 210-05-19 authorized the purchase of distribution and bus relays for various substations from SEL, as a sole source vendor, in an amount not to exceed $73,236.25. The Utility has installed these relays at multiple locations and wants to keep the consistency throughout its distribution system.

Schweitzer Engineering Laboratories Inc. is not a local vendor. (Requested by Mayor Jim Langfelder)

2020-258 AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT RELAY KITS FOR VARIOUS SUBSTATIONS FROM GE GRID SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $117,253.89, FOR THE OFFICE OF PUBLIC UTILITIES. This ordinance approves purchase of replacement relay kits for aging relays at the Eastdale, Grandview, Cornell, Jackson, Reynolds, Madison, Palomino, Amos, Westchester, Dallman 69 and Taintor Substations from GE Grid Solutions, LLC (“GE Grid”) in an amount not to exceed $117,253.89. The current relays are at the end of life and beginning to fail. These relays provide system protection for power lines throughout the City. Failure of the protection systems can cause more prolonged outages and high costs due to damaged equipment.

Last year, Ordinance 211-05-19 authorized the purchase of replacement relay kits for Eastdale, Grandview, Cornell, Jackson, Reynolds, Madison, Palomino, Amos, Westchester, Dallman 69 and Taintor Substations from GE Grid in an amount not to exceed $101,344.25.

GE Grid Solutions, LLC. is not a local vendor. (Requested by Mayor Jim Langfelder)

2020-259 AN ORDINANCE AUTHORIZING A CONTRACT WITH ENGINEERED PUMP SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $125,950.00 FOR REPAIR OF THE UNIT 4 CIRCULATING PUMP B FOR THE OFFICE OF PUBLIC UTILITIES. This is a new contract for the repair of Unit 4 circulating pump B.

This ordinance approves the repair of Unit 4 Circulating Pump B by Engineered Pump Services Inc. ("Engineered Pump Services") in an amount not to exceed $125,950.00. Due to the extreme cold of the 2019 winter, the pump sustained damage and is now reaching the point of failure. The pump will be sent to Engineered Pump Services for a full rebuild during the Unit 4 outage.

Engineered is the only vendor that has previous experience in this repair work, and that has the ability to perform this job. Engineered is not a local vendor. (Requested by Mayor Jim Langfelder)

2020-260 AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ANDREWS ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $358,000.00 FOR CONSULTING SERVICES RELATED TO THE DISPOSAL OF COAL COMBUSTION RESIDUALS (CCR) FOR THE OFFICE OF PUBLIC UTILITIES. This Ordinance approves and authorizes execution of a Professional Services agreement with Andrews Engineering Inc. (“Andrews”) in an amount not to exceed $358,000.00 for consulting services related to the disposal of Coal Combustion Residuals (CCR).

Cost proposal for consulting services for related to compliance with 40 CFR Part 257 (Disposal of Coal Combustion Residuals (CCR) from Electric Utilities), proposed Illinois Regulations (35 lAC Part 845 - Standards for the Disposal of CCR in Surface Impoundments), groundwater quality regulations defined pursuant to 35 Illinois Administrative Code (lAC) 620.250 to the power plant ash impoundments, technical services for pending legal efforts concerning the CCR impoundments and CCR items at the permitted on-site landfill.

Andrews is a local firm with intimate knowledge of CWLP’s ash impoundments, and are the technical experts needed to assist CWLP Staff in meeting compliance with regulatory requirements. The consulting services are estimated to take two years.

Previously, Ordinance 221-06-16 was passed approving a change to City of Springfield’s Code of Ordinances, Chapter 50 Electric Utility, by adding a provision to Ch. 50.19(g) ERlRF which states for any expenses from the ERIRF Fund shall only be used for costs of environmental and regulatory initiatives or for customer rebates, as determined by the Mayor and City Council. Therefore, requiring an ordinance for expenditures from this fund. (Requested by Mayor Jim Langfelder)

2020-261 AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS TO BORROW FUNDS FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY'S PUBLIC WATER SUPPLY LOAN PROGRAM FOR LEAD SERVICE LINE REPLACEMENT PROJECT FOR THE OFFICE OF PUBLIC UTILITIES. This Ordinance authorizes the City of Springfield Office of Public Utilities Water Division to borrow funds through the State of Illinois Environmental Protection Agency (IEPA) Public Water Supply Revolving Loan Program for Lead Service Line (LSL) replacement project. The loan, if approved, would be subject to 100% principal forgiveness.

The loan will be used for replacing approximately 10,000 LSLs within the water distribution system. The utility hopes to replace all of the LSLa over a 30-year period. Approximately 500-750 LSL will be replaced per year using city/utility funds and the IEPA funds. The utility will hire a contractor(s) to repair streets, sidewalks and customers’ landscaping as well as the customer- owned portion of the service line for low-income property owners.

Project expenditures for the no-interest and principal forgiveness loan have been estimated at $4 million from IEPA and an additional $4 million from CWLP budgeted funds. The utility has filed a pre-application for these funds. The Public Water Supply Loan Program application provisions require that the City of Springfield authorize that funds may be borrowed from the IEPA. This loan will be considered a subordinate obligation of the Water Fund Master Bond Ordinance. (Requested by Mayor Jim Langfelder)

2020-262 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN LOAN DOCUMENTS FOR THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY PUBLIC WATER SUPPLY REVOLVING LOAN PROGRAM FOR THE OFFICE OF PUBLIC UTILITIES. This is a resolution authorizing the Mayor to sign loan documents for the Illinois Environmental Protection Agency Public Water Supply Revolving Loan Program for the Office of Public Utilities.

CWLP has plans to start replacing all of the lead service lines within the water system distribution system. The City plans to apply for a loan from the IEPA State Revolving Loan fund. This loan will be for $4,000,000 per year for 4 years and will be 100% loan forgiveness. IEPA loan requirements dictate that a person must be authorized to sign the pre-loan documents and the loan documents. (Requested by Mayor Jim Langfelder)

PUBLIC WORKS

2020-268 AN ORDINANCE APPROVING THE FINAL PLAT OF COOPER RANCH MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS. An ordinance approving the final plat of Cooper Ranch Minor Subdivision for the Office of Public Works. The subdivision is located in Rochester Township on the south side of Sage Road, west of Florence Road. (Requested by Mayor Jim Langfelder)

2020-269 AN ORDINANCE AUTHORIZING A CONTRACT WITH JOHN POWELL AND LINDA POWELL FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1108 N. 10TH STREET IN THE AMOUNT OF $27,800.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $29,300.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT. This ordinance is for the purchase of right-of-way located at 1108 No. 10th Street. Closing to be held at Chicago Title. Purchase price of $27,800.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded by the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. (Requested by Mayor Jim Langfelder)

GENERAL CITY BUSINESS

2020-270 AN ORDINANCE AUTHORIZING A CONTRACT WITH SANTOS FALCON FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1110 N. 10th STREET IN THE AMOUNT OF $33,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $34,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for the purchase of right-of-way located at 1110 No. 10th Street. Closing to be held at Chicago Title. Purchase price of $33,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. (Requested by Mayor Jim Langfelder)

2020-271 AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $3,000.00 TO HANSON PROFESSIONAL SERVICES, INC. FOR RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0069, 1110 N. 10TH STREET, FOR SEGMENT 6 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS. This ordinance is for relocation expenses of personal property located at 1110 N. 10th Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act. (Requested by Mayor Jim Langfelder)

2020-272 AN ORDINANCE AMENDING CHAPTER 82, SECTION 82.31, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO PENALTIES AND ENFORCEMENTS. (No description available) (Requested by Mayor Jim Langfelder)

2020-273 A RESOLUTION OF AFFIRMATION OF SHARED PRINCIPLES BETWEEN ILLINOIS NAACP BRANCHES AND THE CITY OF SPRINGFIELD. (No description available) (Requested by Mayor Jim Langfelder)

2020-274 AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $1,900.00 TO HANSON PROFESSIONAL SERVICES, INC. FOR RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0070, 1108 N. 10TH STREET FOR SEGMENT 6 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS. This ordinance is for relocation expenses of personal property located at 1108 No. 10th Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act. (Requested by Mayor Jim Langfelder)

2020-275 AN ORDINANCE AMENDING CHAPTER 37, ARTICLE VI OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, RELATING TO THE DEFERRED COMPENSATION COMMITTEE. (No description available) (Requested by Mayor Jim Langfelder)

2020-276 AN ORDINANCE AMENDING CHAPTER 110 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, RELATED TO CONVENIENCE STORES. (No description available) (Requested by Ward 3 Doris Turner, Mayor Jim Langfelder, Ward 2 Shawn Gregory)

2020-277 AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT NO AJCZZ03066 FROM THE ILLINOIS PRIMARY HEALTH CARE ASSOCIATION (IPHCA), IN THE AMOUNT OF $16,500.00, FOR FUNDING THE 2020 CENSUS AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $16,500.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT. (No description available) (Requested by Mayor Jim Langfelder)

9. Unfinished Business

10. New Business

11. Citizen Requests to Address Committee

12. Executive Session

13. Adjournment

http://www.springfieldcityclerk.com/Government/PDFHandler.ashx?itemID=1771&itemType=MeetingAtt