Sangamon Sun

Village of Mechanicsburg Village Board met Oct. 5

Here is the minutes provided by the board:

Pledge of Allegiance

Calling of the Roll

Mayor Van Pelt Present         Trustee Metcalf Present

Trustee Boles Present           Trustee Mosley Present

Trustee Mattox Present         Clerk Billbe ABSENT 

Trustee Conn Present            Treasurer Lewis Present

Trustee Hohimer Present

Recognition of Visitors:  None  

Engineering Report: Phil Weber – Sidewalk Project - Too late in year to complete the entire project. Corner of Main & 5th Cross to the Bank will require coordination with Ameren and other utilities. The current project length is being reduced to end at 5th Cross St. With good weather this portion will be done within the next two weeks. Remaining portion of the project will be done next spring  

Zoning Report: Dorothy Cole – Nothing to Report. 

Police Report: Report reviewed and discussed.

Approval of Minutes: Clerk Billbe is absent.   September Meeting Minutes are tabled to next month. 

Treasurer’s Report: The board approved to pay the monthly bills.

1st Motion: Trustee Conn        2nd Motion:Trustee Boles

Ayes (6)                     Nays              Abstain              Absent

Trustee Boles

Trustee Conn

Trustee Hohimer

Trustee Mattox

Trustee Metcalf

Trustee MosleyMotion Carried

AGENDA ITEMS:

1. Board approval of Resolution 2020-VOM-02. Amendment of CY20 Motor Fuel Budget.

1st Motion: Trustee Boles        2nd Motion: Trustee Mattox

Ayes (6)                     Nays              Abstain              Absent

Trustee Boles

Trustee Conn

Trustee Hohimer

Trustee Mattox

Trustee Metcalf

Trustee MosleyMotion Carried

2. Board approval of Halloween Hours. Saturday October 31, 2020 from 5 pm to 8 pm.

1st Motion: Trustee Conn        2nd Motion: Trustee Mattox

Ayes (6)NaysAbstainAbsent

Trustee Boles

Trustee Conn

Trustee Hohimer

Trustee Mattox

Trustee Metcalf

Trustee MosleyMotion Carried

3. Board Discussion – complaints regarding concrete/junk pile near the pond in Griffiths Creek. Mayor VanPelt & Engineer Phil Weber went and looked and did not find anything. Trustee Hohimer stated in is not easily visible with the pasture, trees and weeds being so thick and is a dangerous area. It is located at the intersection of the pond drainage and the creek. Totals six and a half acres and the Engineer is not sure if this is village property but Trustee Metcalf stated it is. Mayor VanPelt noted if there are barrels or rusted items, then cleanup would involve EPA and could be costly. Trustee Hohimer stated the previous owner/developers (Dennis Tarr & Todd Byers) donated the property to the village but it should have been cleaned up then - Attorney will look into this. Trustee Metcalf suggested putting up “No Trespassing signs”.

4. Board discussion and approval of using TIF Funds for sidewalk repairs instead of Motor Fuel Funds as improvements to Main St.

1st Motion:Trustee Mosely        2nd Motion:Trustee Conn

Ayes (6)                     Nays              Abstain              Absent

Trustee Boles

Trustee Conn

Trustee Hohimer

Trustee Mattox

Trustee Metcalf

Trustee MosleyMotion Carried

Mayor’s Report: FY20 CPA & TIF Audits are both done. No Issues.

Trustee’s Report: None

Adjourn:

1st Motion:Trustee Conn 2nd Motion:Trustee Metcalf

Ayes (6)                     Nays              Abstain              Absent

Trustee Boles

Trustee Conn

Trustee Hohimer

Trustee Mattox

Trustee Metcalf

Trustee Mosley

Motion Carried - 7:23 pm

https://docs.google.com/document/d/10JtKAevIdOdt46-dmZ3EwYpuGSyI-UVX/edit