Sangamon Sun

Village of Mechanicsburg Village Board Met July 12.

Here is the minutes provided by the board:

Pledge of Allegiance

Calling of the Roll

Mayor VanPelt Present      Trustee Hamlin Present

Trustee Boles Present       Trustee Mosley Absent

Trustee Mattox Present     Clerk Billbe Present

Trustee Conn Present       Treasurer Lewis Absent

Trustee Hohimer Present

Recognition of Visitors: None

Engineering Report: Phil Weber- The railing estimate from Salvagio Steel for the replacement of railing on Church St. will cost $9500 for an 80’ long railing painted primer gray. Phil will get bids for the sidewalk repair in front of the apartment building on Main St.

Zoning Report: Dorothy Cole- None

Police Report: No report to be reviewed

Approval of Minutes: The board approved the June 7th Regular Board Meeting Minutes.

1st Motion: Trustee Boles      2nd Motion: Trustee Hohimer

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

Treasurer’s Report: The board approved to pay the monthly bills.

1st Motion: Trustee Conn     2nd Motion: Trustee Boles

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

AGENDA ITEMS

Board discussion/approval of damaged tree removal on village property. A bid from Duncan’s Tree Service was priced at $10,700.

1st Motion: Trustee Hohimer     2nd Motion: Trustee Hamlin

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

Board discussion/approval of entry façade with landscaping in Hillcrest Subdivision. Trustee Hamlin presented the board with 2 bids for the sign. The first proposal would include a sign on both sides of the entrance and cost $9,982 or $6,471 for one side. The second proposal is smaller in size but would cost $8,057 for both sides or $4,921 for 1 side only. The larger sign would need a survey done as well as an easement from property owners. The board chose the smaller sign on both sides of the entrance.

1st Motion: Trustee Boles     2nd Motion: Trustee Conn

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

Board discussion/approval of Resolution 2021-VOM-004, a resolution to repair the railing on South Church St. sidewalk.

1st Motion: Trustee Hohimer     2nd Motion: Trustee Mattox

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

Board discussion of sidewalk repair in front of the grade school apartments on Main St. Phil will get bids on the repairs to be presented to the board.

Board approval of Ordinance 2021-VOM-004, an ordinance approving the Intergovernmental Agreement with Mechanicsburg Township related to the “Street Repair Plan” approved by the Board of Trustees at the May 3, 2021 board meeting. This Intergovernmental Agreement is required by IDOT for seal coating and is not to exceed $36,225.

1st Motion: Trustee Hohimer     2nd Motion: Trustee Mattox

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

MAYOR’S REPORT-

* There has been one applicant for a police officer but he will need to attend the Police Academy in January before he can begin.

TRUSTEE REPORTS- None

ADJOURN

1st Motion: Trustee Hamlin     2nd Motion: Trustee Hohimer

Ayes (5)Nays          Abstain          Absent

Trustee Boles

Trustee Conn

Trustee Hamlin

Trustee Hohimer

Trustee Mattox

Trustee Mosley     Motion Passed

https://docs.google.com/document/d/1X2uXkSE01siyPBKEH4reafSc786oKRk-/edit