Sangamon Sun

Logan County Building, Grounds & Transportation Committee Met July 6.

Here is the minutes provided by the committee:

MEETING CALLED TO ORDER: Mrs. Estill called the meeting to order at 5:45pm.

Present: Mr. Blankenship, Mr. Wessbecher, Mrs. Estill, Dr. Hepler, Mrs. Davenport, Mr. Schaffenacker

Absent:

Guests: Dale Nelson, Angela Reiners, Joe Schaler, Melanie Blankenship, Mary Blankenship, Brad Hauge, Bill Walter, George Menken, Judge Wright, Kati Newman

MOTION TO APPROVE BUILDING AND GROUNDS & TRANSPORTATION MINUTES: Dr. Hepler made a motion, seconded by Mr. Wessbecher, to approve the minutes from June 1, 2021, as printed with no changes. Motion carried.

• TRANSPORTATION

PCOM Report – Mrs. Estill gave an update to the committee regarding the Rebuild Illinois Transit Capitol Grant Program and explained that the PCOM report was provided in the committee packets.

OLD BUSINESS: None.

NEW BUSINESS: None.

• BUILDING & GROUNDS

OLD BUSINESS:

1.) Drop Boxes Proposals & Locations- Mr. Walter explained that 5 contractors submitted bids and the most favorable was Elite Construction for both the Drop Boxes and the Scully Park Fountain restoration. Discussion about the location of both drop boxes was had amongst the committee and Mr. Schaffenacker stated that the Treasurer’s Office should be responsible for opening the boxes, Mr. Blankenship agreed and stated that the location should be on the Courthouse Grounds but not a hinderance to traffic or people with business downtown or other people trying to get into the Courthouse. A motion was made by Dr. Hepler, seconded by Mrs. Estill, to proceed with the drop boxes installation and to defer the locations to the North and South side of the Courthouse. Motion carried.

2.) Scully Park Specifications/ Public Bid Letting- Mr. Walter again stated that of the bids received that Elite Construction was the most experienced and favorable bid. Mr. Walter also mentioned to the committee that there are going to be lights, other concrete changes/ replacement, and more fountains within the Scully Park Fountain itself. Mr. Walter also mentioned a potential 18% contingency. Mr. Wessbecher asked Mr. Blankenship if there was any progress with getting come cameras for the park to use as a deterrence for people who have been vandalizing Scully Park, Mr. Blankenship stated that he would look into it. Mrs. Davenport made a motion, seconded by Mrs. Estill, to move forward with the Scully Park Fountain restoration. Motion carried.

3.) HVAC and Test Bore Update- Mr. Walter explained to the committee that the test bore had been completed and that they are waiting on a computer diagnostics company to look at the data that had been collected during the geothermal test bore. Mr. Walter stated that once the data had been analyzed then he will have an update for the committee.

NEW BUSINESS:

1.) Construction Technical Committee Updates, Recommendations, and Schedule Mr. Blankenship and Mr. Walter stated that there will be a meeting with the Construction Technical Committee later on in the week and there will be more updates for the committee/ Board after the meeting.

2.) MRTS Update- Mr. Walter explained to the committee that the Courthouse Dome restoration is a separate project from the rest of the restoration and explained the recent delays to the committee as well. Mr. Walter stated that safety first is the number one priority and foresees 4/6 weeks for the scaffolding encapsulation and another 5/6 weeks until a contractor in under contract.

3.) CTS Update- Mr. Walter gave an update to the committee stating that they are still working on the HVAC and LED lighting and informed the committee of the different walkthroughs that have taken place for both. Mr. Walter explained again that everything else is separate from the Courthouse Dome repair and in 2 weeks Dome bids should be ready and also gave the committee an update regarding the Construction Management Bid Package as well as the Performance Contract Bid Package. Mr. Walter also explained the scaffolding encapsulation. Judge Wright questioned about Jury Week, Mr. Walter stated that there shouldn’t be a problem for Jury Week and that he would appreciate a Jury Week schedule, Judge Wright stated that he would be sure to get Mr. Walter of the Jury Week calendar for the rest of the year. Mr. Blankenship also stated that there will be a PowerPoint presentation to be presented to the Logan County Board when it is ready.

a. Construction Management Bid Package- Discussed above.

b. Performance Contract Package- Discussed above.

4.) Stained Glass Storage Relocation- Mr. Walter explained to the committee that Jacksonville Stained Glass has offered to move and store the stained glass from the Courthouse Dome for free and that they will be fully insured for both the moving and the storage. After discussion, Mr. Wessbecher made a motion, seconded by Dr. Hepler, for the relocation of the stained glass for the dome. Motion carried.

5.) Latham Park Picnic Tables & Trashcans- Mr. Blankenship stated that he would like to get some pricing for new tables and trashcans for the parks and stated that he would like the topic left on the agenda.

6.) Elevator Update- Mr. Blankenship updated the committee about the Courthouse Elevator being down and should be down around 7 days. Mr. Blankenship also stated that the situation with the elevator being down could have been avoidable and then explained the cause to the committee and stated that the elevator will be discussed further on other agenda topics.

7.) Current Elevator Maintenance Contract- Mr. Blankenship stated that the current contract is with KONE and is around $350 for both the Courthouse and the Safety Complex a month but only covers a lube and inspection only. Mr. Blankenship stated that the County has been under the same contract with KONE since 1991 or 1992 and the original contract just keeps rolling over each year and should be relatively easy to

cancel with a letter from the States Attorney or the Logan County Board. Mrs. Estill made a motion, seconded by Mrs. Davenport, to cancel the current elevator maintenance contract subject to the States Attorney’s approval. Motion carried.

8.) Proposed Elevator Maintenance Contract- Mr. Blankenship explained that the proposed elevator contract that was provided in the committee packets was from TK Elevator, also known as Thyssenkrupp, and was for $550 per month but was for the Courthouse elevator only and with the contract it would improve response time when any problems with the elevator should arise. Mr. Hauge stated that he had seen the contract and had some concerns and gave those concerns he had to the committee and stated that he would be happy to go over the contract with the company. Dr. Hepler made a motion, seconded by Mrs. Davenport, to accept the proposed elevator maintenance contract subject to the States Attorney approval. Motion carried.

9.) Facilities Maintenance Manager- Mr. Schaffenacker asked Mr. Blankenship where the job description would be posted, Mr. Blankenship gave a few examples of where it will be posted. Mr. Hauge stated that if a person was hired for the Facilities Maintenance Manager during the restoration, then the person would work for and answer to the Logan County Sheriff after the restoration had been completed. Mr. Blankenship stated that in the packets there was a spreadsheet provided to the committee regarding how 31 other counties in Illinois handle the maintenance of the Courthouse and requested that the committee go over the spreadsheet as well as the job description that was provided in the packet s as well. Mr. Blankenship spoke to Mr. Hauge at length of the Facilities Maintenance Manager position and who the person would answer to. Mr. Hauge stated again that it is his opinion that the position should be made and filled, but they should be hired and handled through the Sheriff’s budget, and Mr. Hauge also stated that he had previously sent an email out about his opinion on the subject but would be happy to send it out again to the committee and the Chairman. Mr. Nelson stated that another option would possibly be having a contract with someone instead of hiring an employee, some of the committee agreed. Mr. Hauge again stated that it is his opinion that the hiring and the handling should be done with the Logan County Sheriff, Mr. Walter then asked that since it falls under the Sheriff’s purview if he could have the $100,000 that had been set aside for the position back for the Courthouse Restoration. Dr. Helper made a motion, seconded by Mr. Wessbecher, to move forward and post the job description provided by Mr. Walter with the intent to hire a facilities maintenance manager. Mr. Schaffenacker stated that it should stay in committee for further discussion. Motion carried.

10.) Approval or MRTS Invoice- Motion made by Mr. Schaffenacker, seconded by Mrs. Estill, to approve the MRTS Invoice. Motion carried.

11.) Maintenance Notifications/ Communications- Mr. Blankenship stated that much of the elevator situation had been previously discussed already. Mr. Blankenship then explained to the committee that when the Courthouse elevator broke down an inappropriate notification was placed on the elevator to let the public know that the elevator was not working. Mr. Blankenship stated that he was appalled by the signs and the person responsible for the signs should be held accountable and the disrespect needs to stop. Dr. Hepler stated that having an HR Oversight person would have helped the situation, Mrs. Davenport agreed and stated that the elevator notifications should have gone through the County Board Office and not handled by any other personnel.

REQUESTS:

1.) Sept. 6-11, 2021- Honoring/ Remembering 9/11 Victims: Young Conservatives of Logan County- Dr. Hepler made a motion, seconded by Mrs. Estill, to approve the use of grounds for the Young Conservatives of Logan County. Motion carried. 2.) June 19, 2022- Juneteenth Celebration: Diversity & Inclusion Commission of Logan County- Dr. Hepler made a motion, seconded by Mrs. Estill, to approve the use of grounds for the Diversity & Inclusion Commission of Logan County. Motion carried. 3.) June 25, 2022: Family Fun Day- Open Arms Christian Fellowship- Dr. Hepler made a motion, seconded by Mrs. Estill, to approve the use of grounds for Open Arms Christian Fellowship. Motion carried.

BUDGET REVIEW: None.

APPROVE BUILDING & GROUNDS BILLS: Motion made by Mrs. Estill, seconded by Mr. Wessbecher, to approve the bills. Motion carried.

PUBLIC COMMENTS: Mr. Hauge addressed the committee stating that he wanted to make sure that he is being as proactive as possible with the Courthouse Restoration and will be asking for more information during the process and asking for more involvement with the Transition Committee further along with the restoration process.

COMMUNICATIONS: None.

ADJOURN MEETING: Motion was made by Mrs. Davenport, seconded by Mrs. Estill, to adjourn the meeting at 7:26pm. Motion carried.

https://logancountyil.gov/images/BGT_Minutes_070621.pdf