Sangamon Sun

Village of Chatham Fire Protection District Board of Trustees met March 14

Here are the minutes provided by the board: 

• CALL TO ORDER 

❖ Meeting was called to order at 1735 hours.

• ROLL CALL 

❖ Present were Trustee Perkins, Trustee Bell; Trustee Mueller; Chief Self; Assistant Chief Bolletta; Division Chief Rose; Lt. Bramley; FF/EMTP Bose, Damhoff, Bone and Office Manger Kashima Stotts

❖ Absent: None

• APPROVAL OF PREVIOUS MINUTES 

❖ Open session minutes of February 28, 2023, District Meetings were presented for approval. Motion to approve the minutes was made by Trustee Bell and seconded by Trustee Perkins; motion passed.

Perkins yes Mueller yes Bell yes

• TREASURERS REPORT 

❖ Trustee Perkins and Trustee Bell accepted treasurer’s report.

02/28/2023 03/14/2023

United Community Bank M/M $ 43,629.13 $ 45,725.09 

Bank & Trust M/M $ 1,827,595.46 $ 1,788,309.28 

Bank & Trust Pension $ 47,198.12 $ 51,445.79 

Bank & Trust Equipment Reserve Fund $ 541,462.80 $ 541,462.80 

Bank & Trust Real Estate Fund $ 351,538.16 $ 351,538.16 

Bank of Springfield CD Investment $ 536,232.26 $ 539,101.04 

Bank & Trust Death Benefit Supplement $ 19,760.04 $ 19,760.04 

Bank & Trust Foreign Fire Insurance Board $ 36,470.96 $ 33,143.76 

Bank & Trust Foreign Fire Insurance Board MM $ 80,251.75 $ 80,264.06 

Bank & Trust Donations & Memorial Fund $ 697.83 $ 1,285.78 

Chatham Fire Department Volunteer Account $ 3,469.92 $ 3,315.85

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Bell; motion passed.

Perkins yes Mueller yes Bell yes

• PUBLIC COMMENTS AND CONCERNS: 

❖ Local 4490 would like to address the Board in closed session.

❖ No other public comment.

• OLD BUSINESS: 

❖ Discussion / approval to design and purchase a department challenge coin was discussed, Trustee Mueller made a motion to purchase 300 membership coins and to research coin option for public issue and was seconded by Trustee Bell; motion passed

Perkins yes Mueller yes Bell yes

• NEW BUSINESS: 

❖ Vendor List was discussed, no new Vendors at this time.

❖ Discussion / Approval to add electronic locks to exterior and interior doors throughout the building was discussed, Trustee Mueller made a motion to approve the adding of exterior and interior door locks and was seconded by Trustee Bell; motion passed.

Perkins yes Mueller yes Bell yes ❖ Discussion / Approval to purchase new ADA compliant Safety house, no action taken.

❖ Discussion / Approval for Division Chief Rose to attend the ESO Training Academy, April 11-14 in Austin Texas in the amount of $2,365.00 was discussed, Trustee Mueller made a motion to approve the ESO Training for Division Chief Rose and was seconded by Trustee Perkins, motion passed.

Perkins yes Mueller yes Bell yes

❖ Discussion / Approval of Barracuda Essentials Email Compliance Service, 1 user, 1 year license with LRS was discussed; Trustee Mueller made a motion to approve the Barracuda Essentials Email Compliance for 1 year and was seconded by Trustee Bell; motion passed.

Perkins yes Mueller yes Bell yes

❖ Discussion / Approval of a resolution approval of approving an agreement with the Public Safety Training Foundation for the use of Public Safety Training Foundation Facilities was discussed, Trustee Mueller made a motion to approve the resolution for Public Safety Training Foundation and was seconded by Trustee Bell; motion passed.

Perkins yes Mueller yes Bell yes

❖ BOARD OF FIRE COMMISSIONERS: 

❖ Discussion given by Chief Self

• Will be starting the promotional process.

• PENSION BOARD: 

❖ Discussion by Division Chief Rose

• Meeting on Friday, March 3, 2023

• FOREIGN FIRE INSURANCE BOARD: 

❖ Discussion given by FF/Paramedic Suhling

• Approved to purchase additional refrigerator paying 50 percent cost. 

• Purchased hand lights.

• CHIEF SELF’S REPORT 

• Tatge starts shift March 15th

• Self and Bolletta participated in the IAFPD and IAFC

• Purchased Defibrillator pads to replaced expired pads

• Working on RTF polices and training

• Website

▪ Change over with Computer Works in process.

• Equipment for new engine

▪ OSF small equipment grant

• ASSISTANT CHIEF BOLLETTA’S REPORT 

• Ground Emergency Medical Transportation Program

• Nothing new to report

• Medicare Ground Ambulance Data Collection System

• Submission period 06/01/2023-10/31/2023

• Grants

• Project Breath pet mask grant – received grant on 03/13/2023.

• AFG – nothing new to report

• SAFER (closes 3/17/2023)

• Fire Prevention and Safety Grant (closes 03/31/2023)

• Safety House

• Pagers and Radios

• Pager Purchase

• Training

• CM Battery Electric Vehicle First Responder training

• World Trauma Symposium

• CPS Certification June 27-28

• Large Flag

• Nothing new to report was ordered 9/29/2023 still on back order. 

• RTF

• More to follow.

• Radio System

• Nothing new to report Fleet mapping is pretty much finalized. 

• Surplus

• Nothing new to report Stackable Chairs picked up.

• DIVISION CHIEF ROSE’S REPORT 

• Still waiting on availability of parts for recall on Command One 

• 3F29 will go to Chatham Collision for pain warranty work TBA. 

• 3F28 went to Flynn’s Diesel for repairs to ball joints and wheel bearings. 

• No word on light bar for Truck 1

• New had lights are in and installed.

• Annual Vehicle cleaning and detailing finished.

• Ladder testing is also ongoing.

• Brush 2 has had no battery issues.

• ESO has finally been able to get out past call records into our data base, the other data is ongoing

• Fire live burn training has been sent out to all fire personnel for the upcoming training at Macon County Emergency Service Training facility in March and September

• CLOSED SESSION 

❖ Motion to go into Closed Session at 1910 hours to discuss Employment / Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Bell and seconded by Trustee Perkins; motion passed.

Perkins yes Mueller yes Bell yes ▪ Returned to open session at 1937 hours.

❖ Trustee Mueller made a motion to have Chief pass the first candidate on the hiring list and move to the 2nd candidate left on the list and was seconded by Trustee Bell; motion passed.

Perkins yes Mueller yes Bell yes

• ADJOURNMENT 

❖ Motion to adjourn meeting at 1939hours was made by Trustee Mueller and was seconded Trustee Bell motion passed.

Perkins yes Mueller yes Bell yes Minutes by Office Manager Kashima Stotts

https://cfd-il.com/wp-content/uploads/2023/04/2023-03-14-Trustee-Minutes.pdf