Sangamon Sun

Ball-Chatham Community Unified School District 5 Finance Committee met May 14

Here are the minutes provided by the committee:

Finance Committee Board Member Ryan Murphy and Board Member Laura Caldron were present; Superintendent Becca Lamon; CSBO Charlotte Montgomery; CSBO replacement Wendy Dulakis; and Mike Dobbs, Director of Facilities.

Fund 20 Excess Bond FY25 Projects:

BES White Boards for Classroom $5,025

CES Steam Furniture $17,700

GHS Cafeteria Tables $17,000

GHS Athletic Cheer Mats $8,800

GHS Athletic Wrestling Mats $24,000

New Office Bldg Furniture $79,941

TOTAL $152,876

Fund 60 One Cent County Sales Tax (OOCST) FY25 Projects:

BES Security Cameras $10,000

CES Roof Replacement $359,500

CES Playground Equipment $587,000

CES A/C Upgrade $$1,100,000

GES Bleacher Repairs $1,400

GES Interior Camera $3,300

GIS Playground Equipment $587,000

GMS Press Box Replacement $231,300

GMS Bleacher Repairs $43,300

GMS Exterior Security Camera $3,500

GHS Track Replacement $588,500

GHS Roof Replacement $869,500

GHS Auditorium Sound Upgrade $425,000

GHS Bleacher Repairs $58,000

GHS Eloma Ovens $90,000

Architectural Fees Associated with FY25 projects $350,000

Contingency $500,000

TOTAL $5,807,300

As reported to the Finance Committee in March and April, Rise Broadband will place new equipment on the Tower, in addition to what is currently there. They will absorb all costs associated with the installation, as outlined in the current lease agreement. They have agreed to pay an additional amount in addition to their current lease. They have proposed $1,500/year ($125 per month) increase in addition to their current lease amount. After clarification on cables on the tower, it was explained that many of the cables run from one pice of equipment to another – not cables from the ground to the equipment. It was determined that old equipment was being removed and the new equipment would not place any additional strain on the tower. The $1,500 was deemed appropriate under the new information obtained through the clarification. The District is in the process of obtaining signatures for the amendment to the current lease.

The District received a query from Timothy “Darrell” Short, Electronics Technician with the Federal Bureau of Investigation (FBI). The FBI is working with the Department of Justice (DoJ) Communications nation-wide initiative. The agencies would like to install four SuperSector antennas and one 2’ Microwave dishes on the tower. Mr, Short conducted a drive-by of the tower on his way to Missouri and would like to conduct an on-site visit of the tower and building areas associated with the tower. Mike Dobbs and Josh Mulvaney’s contact information was provided to Mr. Short in order to arrange that site visit.

A Disaster Recovery Specialist with Illinois Emergency Management Agency (IEMA) has been in communications with the District as part of the closeout process in the COVID Federal Emergency Management Agency (FEMA) applications under DR 4489 disaster. The District was informed that an application could be submitted for CAT Z Administrative Costs incurred during the COVID timeframe. The CAT Z represents up to 5% of the $232,244.88 total reimbursements provided under previous submitted COVID applications. Under the CAT Z application, the District can recoup up to $11,612 to offset your administrative burden to begin each grant and follow it through closeout. Ms. Montgomery compiled the necessary data (names, dates, activities, hours worked with hourly rates and fully burdened rates) dating back to March of 2020 and has uploaded the data and back-up documentation. The timing of the reimbursement will be FY25.

The District had planned to amend the FY24 budget due to the bus purchases; however, the monies will be disbursed in FY25, making it unnecessary to amend the budget given the projection that no fund will ‘overspend’ last year’s budgeted total.

https://go.boarddocs.com/il/cusd5/Board.nsf/Public