Sangamon Sun

Village of Sherman Board of Trustees met Aug. 20

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee; Bret Hahn, Trustee; Brian Long, Trustee; Kevin Schultz, Trustee; Krista Sherrock, Trustee.

OFFICIALS IN ATTENDANCE

Joe Craven, Legal Counsel; Michael Stratton, Village Administrator; Tiffany Penley, Deputy Treasurer; Sean Newton, PW Director; Craig Bangert, Chief of Police; Aaron Entringer, Deputy Chief of Police.

Media: Byron Painter, Sun Tmes

PUBLIC IN ATTENDANCE (from sign in sheet)

None

OPENING

1. Roll Call. Clerk Stratton called roll call with all members present. President Clatfelter noted that a quorum was present to conduct Village business.

2. Pledge of Allegiance. Michael Stratton led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda.

Motion by Trustee Long, seconded by Trustee Hahn. Voice Vote with the Ayes having it 6/0.

Motion Passed.

CLERK’S REPORT:

1. Presentation of Regular Meeting Minutes of August 20, 2024. Minutes of the Regular Board Meeting minutes of August 20, 2024, were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the Minutes of August 20, 2024, Regular Board Meeting as presented by the Clerk was made by Trustee Hahn, seconded by Trustee Gray. Roll Call Vote Ayes having it 6/0. Motion Passed.

2. Presentation of Bills for Approval. President Clatfelter asked if there were any questions of the Board on the warrants presented by the Clerk. There being none, President Clatfelter called for a motion to approve the warrants as presented. Motion to Authorize the Warrants as presented by the Clerk was made by Trustee Schultz, seconded by Trustee Bull.

Roll Call Vote Ayes having it 6/0. Motion Passed.

TREASURER’S REPORT:

No Treasurer’s Report

VILLAGE ENGINEER’S REPORT:

No Engineer Report

LEGAL REPORT:

No Legal Report

VILLAGE ADMINSTRATOR & ECONOMIC DEVELOPMENT REPORT:

Administrator Stratton addressed the Board about meeting with the Village Engineer on road projects around the Village and that bids being prepared by Engineer to go out for priority roadways in Sherman with funds allocated via grant awards. Administrator Stratton also noted that a master list of all pending projects and their status will be presented to the Board at future meetings.

PRESIDENT’S REPORT: President Clatfelter

1. Ordinance Re: Implementing a Municipal Grocery Retailers’ Occupation Tax and a Municipal Grocery Service Occupation Tax. President Clatfelter addressed the Board on the ordinance noting this is not a sales tax increase but levels the field with the Governor’s decision to eliminate the grocery tax to local municipalities. President Clatfelter asked if there were any questions. There being none, President Clatfelter called for a motion to approve the Ordinance as presented. Motion to Approve Ordinance 24-05

Implementing a Municipal Grocery Retailers’ Occupation Tax and a Municipal Grocery Service Occupation Tax as presented was made by Trustee Hahn, seconded by Trustee Gray. Roll Call Vote Ayes having it 6/0. Motion Passed. President Clatfelter cast a vote in favor of the ordinance.

2. Discussion & Possible Action RE: Approving Financing of Public Works Ford F550 vehicle to Replace Stolen One. President Clatfelter addressed the Board about the Ford F550 and cost to replace less insurance at approximately $48,000. President Clatfelter requested Board approval to proceed to purchase and finance the replacement vehicle and if there were any questions of the Board. There being none, President Clatfelter requested a

Motion to authorize the purchase and financing of the new Ford F550 for the Department of Public Works for an amount not to exceed $48,000. Motion by Trustee Long, Second by Trustee Hahn. Roll Call Vote with the Ayes having it 6/0. Motion Passed.

3. Discussion & Possible Action re: Authorization to proceed to solicit for financing an purchase new Ford F650 snow plow truck, replacement bucket truck and Flail Mower for Department of Public Works. Public Works Director Sean Newton addressed the Board about the vehicles and equipment request and noted a total of approximately $238,000 for said purchases. President Clatfelter tabled the matter for further review of the Budget impact.

4. Discussion & Possible Action RE: Payment to Sangamon County from TIF for Property Tax Appeal by County Market. President Clatfelter addressed the Board noting the County was seeking payment from the Village in amount of $42,445.43 for the successful appeal by the County Market on their assessed valuation. President Clatfelter asked if there were any questions. There being none, President Clatfelter called for a Motion to approve payment of $42,445.43 to Sangamon County Collector from the TIF. Motion by Trustee Schultz second by Trustee Sherrock. Roll Call Vote with the Ayes Having it 6/0.

COMMITTEE(S) REPORT:

No committee reports.

SHERMAN POLICE DEPARTMENT:

No police department report.

SHERMAN EMERGENCY MANAGEMENT AGENCY:

No EMA report

SHERMAN PUBLIC WORKS:

No public works report

NEW BUSINESS:

No new business report.

OLD BUSINESS:

No old business to address.

CIVIC ORGANIZATIONS:

No civic organizations signed in to address the Board.

PUBLIC COMMENT:

No members of the public signed in to address the Board.

EXECUTIVE SESSION:

Adjourn to Executive Session.

President Clatfelter noted several items were needed for discussion in closed session and called for a motion to adjourn to executive session as allowed for under 5ILCS 120/2c2 collective bargaining, 2c2 Salary schedules, 2c1 Appointment/Employment and 2c2 Land Purchase. Motion by Trustee Sherrock second by Trustee Bull with voice vote all in favor, the board adjourned to closed session at 6:50pm.

Arise from Executive Session.

On motion by Trustee Schultz, second by Trustee Gray with voice vote all in favor, the Board arouse from closed session at 8:02pm.

President Clatfelter noted that no actions were taken in Closed Session and no actions were necessary in open session.

AJOURNMENT:

President Clatfelter noted there were no further matters to come before the Board. President Clatfelter requested a motion to adjourn the public meeting. Motion by Trustee Hahn; seconded by Trustee Long.

Voice Vote with the Ayes having it 6/0. Motion Passed at 8:02pm.

https://www.shermanil.org/resources/88f0e1d0-35b7-49f5-871b-bb9074081cb8/2024%208%20(aug)%2020%20board%20minutes.pdf?trackid=2024%208%20(aug)%2020%20board%20minutes.pdf