Sangamon Sun

Village of Sherman Board of Trustees met Oct. 29

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee; Bret Hahn, Trustee; Brian Long, Trustee; Kevin Schultz, Trustee; Krista Sherrock, Trustee.

OFFICIALS IN ATTENDANCE

Michael Stratton, Village Administrator; Tiffany Penley, Deputy Treasurer; Craig Bangert, Chief of Police.

PUBLIC IN ATTENDANCE (from sign in sheet)

None

OPENING

1. Roll Call. Clerk Stratton called roll call with all members present. President Clatfelter noted that a quorum was present to conduct Village business.

2. Pledge of Allegiance. Trustee Hahn & Trustee Long led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda.

Motion by Trustee Bull, seconded by Trustee Gray. Voice Vote with the Ayes having it 6/0.

Motion Passed.

CLERK’S REPORT:

1. Presentation of Regular Meeting Minutes of October 8, 2024. Minutes of the Regular Board Meeting minutes of October 8, 2024, were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the Minutes of October 8, 2024, Regular Board Meeting as presented by the Clerk was made by Trustee Long, seconded by Trustee Hahn. Roll Call Vote Ayes having it 6/0. Motion Passed.

BOARD APPROVED NOVEMBER 5 2024

2. Presentation of Executive Session Minutes of October 8, 2024. President Clatfelter addressed the Board noting that Executive Session minutes have been prepared by the Clerk and if there were any questions on the minutes. There being none, President Clatfelter called for a Motion to approve the executive session minutes of October 8, 2024 with them remaining closed for public inspection as provided for under the Open Meetings Act. Motion by Trustee Gray, second by Trustee Schultz. Roll Call vote with the ayes having it 6/0. Motion passed.

3. Presentation of Bills for Approval. President Clatfelter asked if there were any questions of the Board on the warrants presented by the Clerk. There being none, President Clatfelter called for a motion to approve the warrants as presented. Motion to Authorize the Warrants as presented by the Clerk was made by Trustee Long, seconded by Trustee Schultzl. Roll Call Vote Ayes having it 6/0. Motion Passed.

TREASURER’S REPORT:

No Treasurer’s Report

VILLAGE ENGINEER’S REPORT:

Administrator Stratton noted that the Mill & Overlay road projects are due to begin in middle of November per the Village Engineer

LEGAL REPORT:

No Legal Report

VILLAGE ADMINSTRATOR & ECONOMIC DEVELOPMENT REPORT:

No Administrator Report

PRESIDENT’S REPORT: President Clatfelter

1. Approval of Finance Bid for Purchase of 2024 FF550 for Public Works. Motion to approve Ordinance 24-08 to low finance bid of 3.89%to United Community Bank to finance $47,167 the difference from what insurance has paid for the stolen vehicle by Trustee Hahn, second by Trustee Long. Roll Call Vote with the Ayes having it 6/0. Motion Passed.

2. FY23 Financial Audit by KEB. President Clatfelter addressed the Board on the FY23 Audit completion. Deputy Treasurer Penley provided summary of FY23 Audit to the Board.

President Clatfelter asked if there were any questions of the Board. There being none, Motion to accept the FY23 Audit by KEB by Trustee Schultz, Second by Trustee Hahn. Roll Call Vote with the Ayes having it 6/0. Motion Passed.

COMMITTEE(S) REPORT:

1. Sherman Zoning Board of Appeals. President Clatfelter noted this matter will be tabled for further review and be reintroduced at the next Board meeting for discussion and possible action.

SHERMAN POLICE DEPARTMENT:

Chief Bangert addressed the Board on the upcoming Halloween Trick or Treating for October 31.

SHERMAN EMERGENCY MANAGEMENT AGENCY:

No EMA report.

SHERMAN PUBLIC WORKS:

Director Newton addressed the Board on the 2024 Ford F550 procurement and delivery.

NEW BUSINESS:

No new business report.

OLD BUSINESS:

No old business to address.

CIVIC ORGANIZATIONS:

No civic organizations signed in to address the Board.

PUBLIC COMMENT:

No members of the public signed in to address the Board.

EXECUTIVE SESSION:

No Executive Session.

AJOURNMENT:

President Clatfelter noted there were no further matters to come before the Board. President Clatfelter requested a Motion to adjourn the public meeting. Motion by Trustee Hahn; seconded by Trustee Schultz. Voice Vote with the Ayes having it 6/0. Motion Passed at 6:30pm.

https://www.shermanil.org/resources/f15d989e-3408-444e-8701-7b5d3d464ab4/2024%2010%20oct%2029%20vb%20minutes.pdf?trackid=2024%2010%20oct%2029%20vb%20minutes.pdf