Sangamon Sun

Village of Pawnee Board of Trustees met Nov. 25

Here are the minutes provided by the board:

Call to Order:

● President Clarke called the meeting to order at 7:00pm 

Roll Call: 

● Village Clerk, Devona Martin called roll 

● Trustees in attendance: Dale Walters, Phillip Thompson, Troy Grant, Patrick Murphy, David Skinner, Erika Guess 

● Trustees Absent: 

● Also in attendance: Treasurer Brent Wise, Chief Barclay Harris, Jeff Schober, Angela Verticchio with Carlinville CPA Group

Visitor's Recognition/Comments: 

● none 

Clerk's Report: 

● Minutes of November 12, 2024 were presented for review and approval 

Motion made by Trustee Murphy to approve the minutes of November 12, 2024 as presented Second made by Skinner 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0)

Personnel & Finance Committee Report: Committee Chair, Trustee Skinner 

● Angela Verticchio with the Carlinville CPA Group appeared before the Board and presented the annual audit report. 

Motion made by Trustee Skinner to approve the annual audit report as presented by Angela Verticchio with Carlinville CPA Group 

Second made by Trustee Murphy 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

● Trustee Skinner presented the bills payable for the week ending November 25, 2024 in the amount of $137,660.17 

Motion made by Trustee Skinner to approve the bills payable for the week ending November 25, 2024 in the amount of $137,660.17 

Second made by Trustee Murphy 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

● Treasurer Brent Wise presented the Monthly Budget Comparison Report for the Month Ending October 31, 2024 

Motion made by Trustee Skinner to approve the Monthly Budget Comparison Report for the Month Ending October 31, 2024 

Second made by Trustee Murphy 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

● Treasurer Wise discussed the Marianne and Brenda Drive overlay project. Our engineer estimated the project at $280K. Truman Flatts bid the project for $212K. They ended up doing more curbs than originally estimated. Their final bill came in at $227,959.68 

Motion made by Trustee Thompson to issue payment to Truman Flatts for their final invoice in the amount of $227,959.68 

Second made by Trustee Murphy 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

Tax Levy - tabled 

● Treasurer Brent Wise discussed our ordinance for insufficient funds with regards to accepting checks. Currently, if they write 2 NSFs in 1 year, they cannot use a check or debit card for 3 years. We currently have 17people on the list and it is very cumbersome. He would like to lower it to 1 year. Trustee Thompson suggested that if they have 2yrs back-to-back (or 4 NSFs in 2yrs), there be a consequence. Consensus was to incorporate that into the updated ordinance.

Gas and Water Committee Report: Committee Chair, Trustee Walters 

● Trustee Walters advised the Board that 53 red letters were sent out. 

● Trustee Walters advised the Board that they had a 3 day ICC gas audit a few weeks ago. They had O findings on the audit.

Streets, Alley and Sidewalk Committee Report: Committee Chair, Trustee Grant 

● Jeff Schober advised the Board that in anticipation of the predicted snow on Wednesday and Saturday, they have been getting equipment ready. 

● Discussed the MFT start up in the amount of $72,000.00. 

Motion made by Trustee Grant to approve Resolution 24-01 for the MFT winter maintenance start up in the amount of $72,000.00 

Second made by Trustee Skinner 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0)

Police Committee Report: Committee Chair, Trustee Skinner 

● No report 

Sewers and Parks Committee Report: Committee Chair, Trustee Thompson 

● No report 

Zoning Committee Report: Committee Chair, Trustee Murphy 

● No report 

Bargaining Committee Report: Committee Chair, President Clarke 

● No report 

Energy Committee Report: Committee Chair, President Clarke 

● No report 

Infrastructure Committee Report: Committee Chair, President Clarke 

● No report 

Unfinished Business: 

● No report 

New Business: 

● Discussed the purchase of 2 new vehicles. 

Motion made by Trustee Skinner to approve the purchase of the sewer truck in the amount of $44,861 

Second made by Trustee Thomspon 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

Motion made by Trustee Murphy to approve the purchase of the police truck in the amount of $43,848 

Second made by Trustee Thompson 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0) 

● Discussed the lease program with Enterprise. President Clarke asked if we want to be done with the lease program and just join the maintenance program. Trustee Thompson advised that in talking with Treasurer Wise, they are not willing to work with us on the residual. Discussed the maintenance program and Treasurer Wise advised we have to be in the lease program in some way in order to join the maintenance program. Trustee Murphy thinks we should give them one more opportunity to give us a residual. If they are unwilling to work with us on the residual, we won't be able to join their program. Consensus was that we will give them until the first meeting in January 2025 to get back with us. 

● Due to holiday programs, the board discussed moving the December meeting from Monday December 9th to Tuesday December 10th. Consensus was that we will move the meeting to Tuesday, December 10th. Treasurer Brent Wise will post. 

● President Clarke commented on the great turn out for Prairie Day's Christmas at the Fire House.

● President Clarke discussed the military banners in Kincaid. He was approached last night about the banners. Trustee Murphy's wife Christina has volunteered to gather information and costs associated with the banners. They are put up before Memorial Day and taken down after Veteran's Day. The person wanting the banner would pay the cost. The only cost the Village would incur would be renting the bucket truck. 

Motion to Adjourn: 

Motion made by Trustee Murphy to adjourn 

Second made by Trustee Grant 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Guess-yes Motion Carried: (6-0)

Meeting adjourned at 7:30 pm on Monday, November 25, 2024. The next scheduled meeting of the Pawnee Village Board of Trustees is Tuesday, December 10, 2024 at the Village Hall. 

https://media.websitecdn.net/sites/955/2024/12/20241211074142190.pdf