Sangamon Sun

Village of Sherman Board of Trustees met April 1

Here are the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Sean Bull, Trustee; Pam Gray, Trustee (Attended Remote); Bret Hahn, Trustee; Brian Long, Trustee; Kevin Schultz, Trustee; Krista Sherrock, Trustee

OFFICIALS IN ATTENDANCE

Don Craven, Corporate Counsel; Kevin Kuhn, Village Engineer; Michael Stratton, Village Administrator; Bangert, Chief of Police; Tiffany Penley, Deputy Village Treasurer Media Present: Byron Painter

PUBLIC IN ATTENDANCE (from sign in sheet)

No one signed in to address the Board

OPENING

1. Roll Call. Clerk Stratton called roll call with all members present. President Clatfelter noted the remote attendance of Trustee Pam Gray via telephone. President Clatfelter noted a quorum was present to conduct Village business.

2. Pledge of Allegiance. Kevin Kuhn led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter requested a motion to set the agenda.

Motion by Trustee Schultz, seconded by Trustee Sherrock. Voice Vote with the Ayes having it 6/0. Mo#on Passed.

CLERK’S REPORT:

1. Presentation of Meeting Minutes of March 18, 2025. Minutes of the Board Meeting minutes of March 18, 2025, were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the Minutes of March 18, 2025, Board Meeting as presented by the Clerk was made by Trustee Bull, seconded by Trustee Hahn. Roll Call Vote Ayes having it 6/0. Mo#on Passed.

2. Presentation of Meeting Minutes of Public Hearing March 18, 2025. Minutes of the Public Hearing Meeting of March 18, 2025, were presented for approval. President Clatfelter asked if there were any additions or corrections. There being no additions or corrections, President Clatfelter requested a motion to approve. Motion to Approve the Minutes of March 18, 2025, Public Hearing as presented by the Clerk was made by Trustee Sherrock, seconded by Trustee Schultz. Roll Call Vote Ayes having it 6/0. Mo#on Passed.

3. Presentation of Bills for Approval. President Clatfelter asked if there were any questions of the Board on the warrants presented by the Clerk. President asked if there were any questions. There being none, President Clatfelter called for a motion to approve the warrants as presented. Mo#on to Authorize the Warrants as presented by the Clerk was made by Trustee Schultz, seconded by Trustee Long. Roll Call Vote Ayes having it 6/0.

Motion Passed.

TREASURER’S REPORT:

1. Presentation of the January 31, 2025 Treasurer’s Report. President Clatfelter asked if there were any questions. There being none, President Clatfelter requested a motion to approve. Mo#on to Approve the Treasurer’s Report of January 31, 2025 as presented by the Deputy Village Treasurer was made by Trustee Hahn, seconded by Trustee Bull. Roll

Call Vote Ayes having it 6/0. Motion Passed.

VILLAGE ENGINEER’S REPORT:

Engineer Kuhn noted that the road projects for Sherman are due to continue in May, 2025.

LEGAL REPORT:

Legal Counsel Don Craven addressed the Board on the Arbitration hearing in brief noting another hearing is set for later this week to continue proceedings.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT:

Administrator Stratton addressed the Board about the April 15 Public Hearing on the FY26 Budget, Zoning Board meeting on April 22, 2025 on petition for variance, park bench concrete program up and running for Sherman Village Park and Ace Sign Company to install digital signs at the park in the next few weeks.

PRESIDENT’S REPORT: President Clatfelter

1. Discussion & Possible Action RE: Resolution Approving Contract to General Contractor to Construct Splash Pad at Sherman Village Park. Administrator Stratton addressed the Board about the bids received from two general contractors to install the splash pad at Sherman Village Park. Administrator Stra=on noted the amounts of both bids were separated by a $175,000 difference and that it was recommended the Board take action to secure general contractor for the project to begin. The Board discussed and Mo#on was made to Approve Resolution 25-04 & Accept the Proposal by Ideal Landscape Design to construct a splash pad at Sherman Village Park and to waive bidding requirements  Approved April 15, 2025 pursuant to 65 ILCS 5/8-9-1 by Trustee Bull, Second by Trustee Long. Roll Call Vote with Ayes having it 6/0. Motion Passed. President Clatfelter also cast a vote in favor of the proposal.

2. Entry Sign Design for North & South Entrances into Village. Administrator Stratton addressed the Board and presented the design idea for new entry sign for north and south entrance. Board discussed and suggested more options be provided at future meeting.

3. Locations for Installation of East and West Entry Signs into Village. Administrator Stratton addressed the Board on the possible locations east and west on Andrew Road to install the signs fabricated by Ace Sign Company. Board suggested we review in more detail at the next Board meeting.

4. Resolution Amending CY25 MFT Maintenance Program for Gutter Repair Project on Williamsburg Road. Administrator Stratton and Village Engineer Kuhn addressed the Board about resolution to amend the CY25 MFT maintenance program to add funding for repairs to damaged gutter on Williamsburg Road in Georgetown Oaks Subdivision. President Clatfelter asked if there were any quesXons or comments. There being none, President Clatfelter requested a Motion to Approve Resolution to Amend CY25 MFT Maintenance Program for gutter repair on Williamsburg Road. Motion by Trustee Sherrock, second by Trustee Long. Roll Call Vote with the Ayes having it 6/0. Motion Passed.

5. Resolution to MFT Road Improvement Program for a Section on Flaggland Drive. Administrator Stratton and Village Engineer Kuhn addressed the Board about resolution to improve section of road on Flaggland with funds available in the MFT fund account with an estimated cost of $167,000. President Clatfelter asked if there were any questions or comments. There being none, President Clatfelter requested a Motion to Approve Resolution to Authorize Road Improvement on Flaggland Drive and authorize bids be solicited for road improvement with MFT funds. Motion by Trustee Long, second by Trustee Bull. Roll Call Vote with the Ayes having it 6/0. Motion Passed.

6. Contract for Professional Services for Marketing, Events and Program Oversight. President Clatfelter addressed the Board noting the need to contract certain professional services to market, promote and perform on site work during events and related initiative in conjunction with the Village Administrator and Village Administrative Offices for a monthly amount independent from employment. Board discussed and noted general approval provided a year agreement, contract performance evaluations be performed during and at end of period and that Board will need to approve candidate. Motion to allow Village President to recommend candidate to fill the role as contractor as noted in an amount not to exceed $4,000 per month subject to Board Approval by Trustee Schultz, second by Trustee Hahn. Roll Call Vote. Ayes having it 6/0. Mo#on Passed. President Clatfelter also cast a vote in favor of the motion.

COMMITTEE(S) REPORT:

No Committee Reports

SHERMAN POLICE DEPARTMENT:

No Police Report.

SHERMAN EMERGENCY MANAGEMENT AGENCY:

No EMA Report.

SHERMAN PUBLIC WORKS:

No Public Works Report

NEW BUSINESS:

No new business

OLD BUSINESS:

No old business

CIVIC ORGANIZATIONS:

No civic organization

PUBLIC COMMENT:

No one Signed in to Address the Board.

EXECUTIVE SESSION:

No Executive

ADJOURNMENT:

President Clatfelter noted there were no further matters to come before the Board. President Clatfelter requested a Motion to adjourn the public meeting. Motion by Trustee Schultz; seconded by Trustee Long. Voice Vote with the Ayes having it 6/0. Motion Passed. Meeting adjourned at 6:55pm.

https://www.shermanil.org/resources/b6f2a01c-2e5e-47bc-a101-d4801c1823a3/2025%204%20april%201%20vb%20minutes.pdf?trackid=2025%204%20april%201%20vb%20minutes.pdf