At a recent meeting, the Chatham Area Public Library Board discussed parking-lot resealing payment issues involving the library and St. Joseph's Church.
The Chatham Area Public Library Board consists of seven members elected to staggered four-year terms. The board is charged with managing the library. Board meetings are held at 7 p.m. on the third Monday of every month.
Below are the minutes from this meeting, as provided by the board.
CHATHAM AREA PUBLIC LIBRARY DISTRICT SPECIAL BOARD MEETING MINUTES SEPTEMBER 8TH AT 7:00 PM
I. Board Meeting Called to Order
The Meeting was called to order at 7:00 pm. Trustees Moore, Roubitchek, Burgdorf, Schumer and Westerlund were present. Library Director Amy Byers was also present. Trustees Rios and Fairfield were absent.
II. Recognition of Visitors / Public Comments
There were no visitors present for public comment.
III. Unfinished Business
A. Parking Lot resealing bid / APPROVAL
Byers brought back clarification for the division of payment for the parking lot resealing project with St. Joseph's Church. The Church agreed to pay separately for the East Lot, thus causing the Library's portion to reduce to $11,000. Revisiting the agreement between St. Joseph's Church and the Library was discussed and will be on the agenda for further discussion at the next regular Library Board meeting.
Motion to accept Pave-Rite to reseal the shared parking lot was made by Chelsey Moore and seconded by Deb Schumer. Roll Call vote: 5 aye, 0 nay.
B. De- Annexation Letter / APPROVAL
Westerlund discussed the August 16th meeting that she and Byers had with the Mayor of Springfield regarding the de-annexation of the lake area properties from the library district. An agreement of shared tax revenue for three years was discussed at the meeting, but the Library had yet to hear of any follow-up from the City of Springfield. Library Attorney, Jon Ellis wrote up a letter to send to the mayor to inquire about this agreement. This letter also stated that it included an intergovernmental agreement that could be drafted, if the board agreed.
Motion to draft an intergovernmental agreement and send it and the letter to the City of Springfield was made by Mike Roubitchek and was seconded by James Burgdorf. Motion approved.
C. Other
Let the minutes reflect there was no other business to discuss.
IV. New Business
A. Other
Let the minutes reflect there was no other business to discuss.
V. Announcements
A. Next Board Meeting: September 26th at 7:00 PM
VI. Adjournment
Motion to adjourn was made by Deb Schumer and seconded by Chelsey Moore at 7:42. Motion approved
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