At a recent special public hearing, the Chatham Committee of the Whole heard complaints from residents about their water quality.
The Chatham board of trustees meets at 6:30 p.m. on the fourth Tuesday of each month. The Committee of the Whole meets at 6:30 p.m. on the second Tuesday of each month.
Below are the minutes from this meeting, as provided by the committee.
Special Meeting with the following Action and Committee of the Whole items MINUTES - Not approved
Tuesday, September 13, 2016
Municipal Hall
117 East Mulberry Street
Chatham, IL
After Special Board Meeting Scheduled for 6:00 PM
A. Call to Order
1. Moment of Silence
2. Pledge of Allegiance
3. Roll Call
Trustees attending: Dave Kimsey, Terry Fountain, Matt Mau, and Joe Schatteman, Nina Lindhorst
Absent: Trustee Mark Clayton (unexcused), CFO Sherry Dierking (excused)
Others attending: Mayor Tom Gray, Attorney Jeff Jurgens, Interim Village Administrator Pat McCarthy, Deputy Clerk Moran
4. Public Comments
There was an extended period of time given for public comments and most comments lasted more than 5 minutes which is the specified limit
of time usually offered for each person. Most comments addressed the issue of the water in Chatham. The following citizens gave comments:
Debbie Drennan, Joyce Workman, Lee Workman, Paul Pachlhofer, Becky Ethell, Shannon Leonard, John Kraft, Darlene Judd, Jewel Brant, Doug
Matthew, Kirk Allen, Brian Mann, and Jeff Greer.
All of the above citizens are dissatisfied with the water quality entering their homes. The complaints vary in severity but some have to do with
health issues, rotting pipes, or high utility bills. Jewel Brant mentioned that the citizens are contemplating taking legal avenues at this time.
A motion was made by Matt Mau to adjourn the Committee of the Whole meeting in order to have a closed session meeting. Second of the motion
was made by Joe Schatteman. All others voiced approval and meeting temporarily adjourned.
B. Closed Session
1. Personnel under 2(c)(1)
2. Litigation under 2(c)(11)
3. Collective Negotiating Matter (2)(c)(2)
C. Discussion and Action Items
1. Approve Minutes
Motion was made by Matt Mau to return to the Committee of the Whole regular meeting. This was seconded by Joe Schatteman.
All others voiced approval and the regular Committee of the Whole meeting was called to session.
Motion was made by Matt Mau to approve the minutes from the August 9, 2016 meeting and seconded by Joe Schatteman.
Others voiced approval. Motion passed.
2. Payment of Warrants Resolution 39-16
Motion was made to approve the Warrants Resolution 39-16 by Matt Mau and seconded the motion by Terry Fountain.
Warrant Resolution was approved and passed.
3. Accept Low Bid for MFT Work Ordinance 16-46
Motion was made by Matt Mau to accept the low bid for MFT work Ordinance 16-46. Motion was seconded by Joe
Schatteman. All others voiced approval. Motion passed.
Vote: Joe Schatteman -yes, Matt Mau - yes, Nina Lindhorst - yes, Dave Kimsey - yes, Terry Fountain - yes,
Mark Clayton absent.
Yes votes - 5, No votes - 0 5-0 in favor
The MFT funds will used to upgrade a few of the streets in Chatham, including Walnut St, Oakbrook Ave and another street.
The total amount of the funds to be available are $113,126.00 which was the lowest offer.
4. Action on legal Review of Water Issues
Interim Village Administrator Pat McCarthy spoke about having the problems of the water quality and costs listed in print
and available ahead of time for review by the Committee of the Whole chairman. Mayor Gray will look it over first and
then submit the items to the Chairman. The items will also be put on the agenda for the next Board meeting which will be September 27, 2016
and can be discussed further.
D. Committee of the Whole
1. Adopting this agenda format for Special Meeting with the following Action and Committee of the Whole items.
2. Review CABLE TELEVISION FRANCHISE AGREEMENT BY AND BETWEEN The VILLAGE OF CHATHAM, IL. And COMCAST OF ILLINOIS/INDIANA/OHIO, LLC.
The Cable Television Francise Agreement between the Village of Chatham and Comcast of Illinois/Indiana/Ohio, LLC will
be temporaily on hold until more comments are received from Shane Hill. It is a 10 year contract agreement which needs
more consideration before signing off. Afterward the agreement will need to voted on and have one set notice and one
meeting. Then it will come back to the Board with the language how this agreement would look moving forward in the
future. There may be some changes in the format as they progress to completion.
Also mentioned was the fact that Comcast Cable is parking their vehicles anywhere, anytime. (2.6.3) Is this going to
be a good thing for Chatham? They can block traffic in the city.???
3. Review Trails Access and Amenities Plan
An ordinance is needed for this Trails Access and Amenities plan. This plan is to cover all three accesses of the trail, including
Plummer St access, Wabash Ave. access, and Goldenrod access. The towns to be covered will be Springfield, Chatham, and
Rochester. To be on agenda for next Board meeting on September 27.
4. Review AN ORDINANCE AMENDING THE VILLAGE OF CHATHAM ZONING CODE
The amendment to change the ordinance in the Chatham zoning code book was necessary due to a property (parcels) on Mansion
Road being divided between the City of Springfield and the Village of Chatham. Part of the property was sold.
The new ordinance (16 - ?) will be voted on at the Board meeting on September 27, 2016 and this will make a change to
the subdivision's code.
5. Review Final Plat Cardinal Hill Plat 1
The review of the Final Plat Cardinal Hill - plat 1 was done by the Planning Commission at their last meeting.
There will be a meeting on Thursday, September 15 by the Planning Commission to review the landscaping plan that
can be used around the detention pond within the subdivision. The plans must meet the ordinance requirements, also.
This subdivision plan was platted first before the credit was issued and now the credit has been issued for the
landscaping. The letter of credit was issued for the total amount of the improvements.
6. Review Bids for Vac Truck
Three total bids were placed for the purchase of a new Vac Truck for the Village of Chatham. There will a purchase of
a new Vac Truck for $513,000.00 with the trade in value of the old Vac Truck of $49,000.00 (2004 Vac Truck). There
will be a 5 year lease available costing Chatham $68,538.29 per year which will cover any maintenance costs. The
company who is selling the Vac Truck is located in Rochester, Illinois. This truck is used almost daily in the upkeep of
the Village of Chatham. An ordinance will be drafted and submitted at the next Board meeting on September 27, 2016.
7. Name a replacement to Police Commission Pension Board
Terry Viar has resigned his position on the Police Commisssion Pension Board and the replacement will be Chuck Hunt after his
approval. He will be appointed by the Mayor.
8. Name a replacement to Police Commission
ennis Butler has resigned his position on the Fire & Police Commission Board.
There will be a replacement for his position once someone is designated to
replace Dennis pending board approval.
9. Discussion on Fox Creek / Praire Vista Park
The plans can be drafted for the Fox Creek/Prairie Vista Park now that the funds have been found to do it. Massie and
Massie Associates have been selected to draft the plans for a cost of $2,520.00 and the payment of this cost will be
paid by the Chatham Jaycees and the Friends of the Park. They have offered to do this. The time frame is 6 months.
There will be a resolution submitted at the next Board meeting on September 27, 2016.
10. Discussion on Street Repair Rating System
Jim Michael, engineer, CMT Engineering presented a very thorough explanation of the street repair rating system that could
be used by the Village of Chatham should the village decide to use it. The plan is named the PASER study which uses a
rating system of 1 to 10 starting with 1 being the worst condition and 10 being the best condition roads. Total cost would
be $75,000.00 to the Village. No decisions made. More discussion to follow at the next Committee of the Whole meeting.
11. Discussion on Chatham creating/adopting an ADA Plan
There was some discussion about whether an ADA Plan should be made in the future. There are several streets that do not
have wheelchair accessible ramps, but suggestions were made to start with the areas where the need is greatest, such as
near schools, libraries, and such. A possible citizens' working group has been suggested so they can make lists of where the greatest
needs are currently, and to discuss more in depth the demand for ADA ramps. The Village of Chatham's GPS technology can be
used to locate the ones now in use and pinpoint exactly other areas in need and use it for study. More follow-up at the next
Committee of the Whole meeting in October.
12. Discussion on turning some of the Village Tennis Courts into Pickle Ball Courts
After some discussion by the Public Property and Park Committee, additional discussion was observed at the Committee of
the Whole meeting tonight. Interim Village Administrator Pat McCarthy has obtained some quotes for turning three
tennis courts into 3 pickleball courts. The estimated cost is $9,000.00. There would be 3 tennis courts remaining.
Pat also received quotes to turn the basketball courts into pickleball courts with an estimated cost of $13,200.00. The courts
would be repaired and coated, also.
More discussion at the next Committee of the Whole meeting in October.
13. Discussion on adding new descriptions to Village Zoning Types
There was some discussion about adding some new zoning specifications for out of the ordinary type of businesses, namely, zoning for a winery/Micro Brew,
zoning for parcels larger than 5 acres to allow for some farm animals (located near the outskirts of Chatham), and zoning for rental storage units closer to town.
These type of businesses do not fit into the usual zoning areas, but could fit into a specific type of category in rare circumstances that would allow for
more flexibility in businesses providing easier access to facilities if needed.
Before plans can be approved, there must be a Public Hearing and the Planning Commission must make their recommendations.
A ordinance will be drafted and submitted at the next Committee of the Whole meeting in October. Pat McCarthy and Ryan Crawford will be working on
future plans, also.
E. Schedule of Meetings
1. September 15 Planning Commission 6PM Municipal Hall
2. September 27 Regular Village Board 6PM Municipal Hall
3. October 11 Committee of the Whole 6PM Municipal Hall.
F. Closing
1. Adjournment
Trustee Schatteman moved, seconded by Trustee Mau, to adjourn the Committee of the Whole meeting.
The motion was unanamously approved by Voice Vote. Meeting adjourned at 10:15 PM.
Submitted by,
Elaine Moran
Deputy Clerk
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