Sangamon Sun

The Springfield Park District Board met Dec. 16 to assess taxes.

Here are the meeting's minutes, as provided by the board:

Springfield Park District BOARD MEETING

MINUTES Thursday, December 15, 2016 - 5:30 p.m.

A meeting of the Springfield Park District Board of Trustees was held on Thursday, November 17, 2016 at 5:30 p.m. at the John F. Linxwiler Administrative Office, 2500 South 11 Street, Springfield, Illinois.

Roll Call

President Sgro called the meeting to order at 5:30 p.m. and requested roll call.

Members Present: Trustees: Evans, Hammer, Jannazzo, Metcalf, Schmidt, Senior-Moore

And Sgro

Members Absent: None

Others Present: Derek Harms, Executive Director; Elliott McKinley, Director of Parks:

Lynn Saputo, Director of Recreation; Stephen Flesch, Director of Finance & Administration; Rob Cross, Legal Counsel, Staff & Public

Minutes of the November 17, 2016 Regular Board Meeting were presented. Motion: To approve the November 17, 2016 Regular Board Meeting minutes as presented

Moved by: Trustee Schmidt Seconded by: Trustee Evans

All approved by voice vote.

Public Comment President Sgro asked if anyone wanted to address the Board. No one addressed the Board.

FINANCE & PERSONNEL

Staff Report Informational Items Only.

Workers Comp Insurance Motion: Authorize Staff to Renew High Low Rating Program with Midwest for Workers Comp

Insurance

Moved by: Trustee Jannazzo Seconded by: Trustee Metcalf

Discussion: N/A

Roll Call: Evans. Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt: Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0 Nays

Ordinance #1380-16 RE: Levying & Assessing the Taxes for 2016 Motion: Adopt Ordinance 1380-16 RE: Levying & Assessing the taxes for 2016

Moved by: Trustee Jannazzo Seconded by: Trustee Evans

Discussion: N/A

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt: Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0 Nays

Ordinance #1381-16 RE: Abatement Ordinance Motion: Adopt Ordinance #1381-16 RE: 2016B Bond Debt Service Abatement Ordinance

Moved by: Trustee Jannazzo Seconded by: Trustee Evans

Discussion: N/A

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt. Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0 Nays

Ordinance Regulating the Reimbursement of Travel. Meals & Lodging Expenses Motion: Adopt Ordinance #1379-16 RE: Regulating the Reimbursement of Travel, Meals & Lodging Expenses

Moved by: Trustee Jannazzo Seconded by: Trustee Hammer

Discussion: N/A

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt. Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0Nays

Statement of Claims Motion: To approve the Statement of Claims as presented by Trustee Jannazzo

Moved by: Trustee Jannazzo Seconded by: Trustee Schmidt

Discussion: N/A

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt: Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0 Nays

BUILDINGS & CONCESSIONS

Staff Report Informational items only.

Water Utility Easement at Douglas Park Motion: Approval of Water Utility Easement at Douglas Park with Meyer's Commercial

Real-Estate Management

Moved by: Trustee Evans Seconded by: Trustee Schmidt

Discussion: N/A

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt: Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes () Nays

LASON COMMITTEE

Staff Report Informational items only.

LONGRANGE PLANNING

Staff Report Informational items only.

GRANTS & MARKETING

Staff Report Director Harms informed the Board he would like to have a meeting/retreat late January/early

February for further discussion of the Masterplan.

RECREATION Staff Report Lynn Saputo, Director of Recreation, informed the Board Riverside Stables submitted the commission payment from their Haunted Hayrides event. She also informed the Board of upcoming events: a farewell open house for Zoo Director, Jackie Peeler, tentatively set for January 9" and event at Erin's Pavilion December 22" with Ryan Helm, Board members are asked if they would like to speak.

COMMITTEE OF THE WHOLE

Staff Report Motion: Approve Collective Bargaining Agreement with AFSCME effective May 1, 2016

through April 30, 2019

Moved by: Trustee Schmidt Seconded by: Trustee Evans

Discussion: Director Harms highlighted the main changes in the Collective Bargaining Agreement with AFSCME including date, wage increases based on CPI as with a minimum of 2% and a maximum of 4%, drug testing policy, and probationary periods were extended for full time and season employees.

Roll Call: Evans: Aye Hammer: Aye Jannazzo: Aye Metcalf: Aye

Schmidt: Aye Senor-Moore: Aye Sgro: Aye

Motion Passed: 7 Ayes 0 Nays

BUSINESS

2017 Board Meeting Dates Motion: Approval of 2017 Board Meeting Dates

Moved by: Trustee Hammer Seconded by: Trustee Jannazzo

Discussion: Director Harms explained the 2017 meeting dates were determined using the same schedule as last year with the Board meetings being held the third Thursday of the month and

Committee meetings the Wednesday prior to the Board meeting, Three dates were modified due to existing conflicts. (2017 Schedule Attached)

All approved by voice vote.

ADJOURNMENT

There being no further business to come before the Board, it was

moved by Trustee Hammer and seconded by Trustee Senor-Moore that the meeting adjourned at 5:50 p.m.

\December 2016 Board Minutes.dock

Springfield Park District Board and Committee Meetings 2017 Schedule

f2017 meeting dates.doc

Springfield Park District

Committee Meetings (Buildings & Concessions, Long Range Planning, Liaison, Recreation, Grants & Marketing and Finance)

2500S 11th St 2500S 11th St 2500 S 11th St 2500S 11th St 2500 S 11th St 2500 S 11th St 2500 S 11th St 2500S 11th St 2500 S 11th St 2500 S 11th St 2500 S 11th St

Month Date Time Location Address January 11 5:30 pm Bunn Admin Offices February 8 5:30 pm Bunn Admin Offices March 8 5:30 pm Bunn Admin Offices April 12 5:30 pm Bunn Admin Offices May 10 5:30 pm Bunn Admin Offices June *8. Thur 5:30 pm Bunn Admin Offices July 12 5:30 pm Bunn Admin Offices August 9 5:30 pm Bunn Admin Offices September 13 5:30 pm Bunn Admin Offices October 11 5:30 pm Bunn Admin Offices November 8 5:30 pm Bunn Admin Offices December 13 5:30 pm Bunn Admin Offices

2500S 11th St

Committee meetings will be held on Wednesday the week prior to Board meeting

Board Meetings

Month Date Time Location Address January *17 Tues 5:30 pm Bunn Admin Offices 2500S 11th St February 16 5:30 pm Erin's Pavilion 4965 South 2"St. March 16 5:30 pm Bunn Admin Offices 2500S 11th St April 20 5:30 pm Bunn Admin Offices 2500 S 11th St May 18 5:30 pm Eisenhower Pool 2351 E. Cornell June 15 5:30 pm Bunn Admin Offices 2500S 11th St July 20 5:30 pm Bunn Admin Offices 2500S 11th St August 17 5:30 pm Washington Park Pavilion 1501 South Grand, W. September 21 5:30 pm Bunn Admin Offices 2500 S 11th St October 19 5:30 pm Bunn Admin Offices 2500S 11th St November 16 5:30 pm Nelson - Franklin Room 1601 North 5th December 20 Wed 5:30 pm Bunn Admin Offices 2500 S 11th St

Approved 12-15-16

Meetings will be held the 3" Thursday of each month

*Date has been moved due to conflicts

All meetings are subject to change

Joint Finance & Personnel, Buildings & Concessions, Liaison, Long Range Planning, Grants & Marketing, Recreation, Committee of the Whole Committees

MINUTES December 7, 2016 at 5:30 p.m.

Members Present: Trustees Evans, Hammer, Jannazzo, Metcalf. Schmidt & Senor-Moore

Members Absent: President Sgro

Others Present; Derek Harms, Executive Director; Elliott McKinley, Director of Parks;

Stephen Flesch, Director of Finance & Administration; Lynn Saputo, Director of Recreation; Staff & Media

A Joint Meeting of the Finance & Personnel; Buildings & Concessions, Liaison, Long Range Planning, Grants & Marketing; Recreation; and Committee of the Whole was held on December 7, 2016 was held at 5:30 p.m.

Finance & Personnel Committee

Staff Report

Finance Stephen Flesch, Director of Finance & Administration, gave a brief recap of his report,

Personnel Stephen Flesch, Director of Finance & Administration, informed the Board there would be out of state travel by Golf Maintenance Employee, Dan Crumrine and there was an accrual payout for Charlie Phillips, who was a seasonal employee for golf maintenance over the past 30 years.

Workers Compensation Insurance Bid Results Chris Leming, R.W. Troxell, presented and explained the pros and cons of several options for workers compensation insurance for the coming year including Midwest, Brick Street, IPARKS and ICRMT, Mr. Leming recommended the Hi/Lo Program through Midwest, which ranges from $266,000-$427,000. The second option would be a conventional program through Brick Street for $339,369. Both companies would offer similar coverage, it would be the Board's decision. Staff has been very happy working with Midwest. The current contract with Midwest expires mid-December so a vote at the December Board meeting is necessary to continue coverage,

Levy Ordinance 2016 Payable 2017 Stephen Flesch, Director of Finance & Administration informed the Board the District needs to file a Levy Ordinance for 2016 taxes. Staff would ask the Board to approve Ordinance #1381-16 at the December Board meeting

Ordinance #1381-16 RE: 2016B Bond Debt Service Abatement Ordinance Stephen Flesch, Director of Finance & Administration informed the Board the District would also need to file Ordinance #1381-16 abating the tax levied for 2016 to pay debt service on the General Obligation Park Bonds. Staff would ask the Board to approve Ordinance #1381-16 at the December Board meeting

Ordinance #1379-16 RE: Regulating Travel, Meals & Entertainment Expenses Stephen Flesch, Director of Finance & Administration informed the Board House Bill 4379 was passed requiring the District to put an ordinance in place regulating practices for regulating and reimbursing travel, meals and entertainment expenses. Staff would ask the Board to approve Ordinance #1379-16 at the December Board meeting.

Statement of Claims / Wisa Bill Trustees’ questions regarding Statement of Claims were answered. Visa bill have not yet been received.

Buildings & Concessions Committee Staff Report The Board was informed that Springfield Prairie Property has completed an application, Submitted plat map, description and submitted payment for a water utility easement at Douglas Park. Legal Counsel is reviewing the application and staff will ask the Board for consideration and approval at the December Board meeting.

Liaison

Staff Report A general discussion was held regarding the status of funds raised for another dog park,

Long Range Planning

Staff Report Elliott McKinley Director of Parks, informed the Board that Washington Park Bridge Project: is

experiencing a slight delay due to weather. Anticipated opening around Christmas to the end of the year.

Derek Harms, Executive Director asked Board members to complete and turn in the conceptual

plans for the Masterplan. Tod Stanton, Design Perspectives is working with all data received for future meetings.

Grants & Marketing

Staff Report - Grants Informational only.

Staff Report-Marketing

Lynn Saputo, Director of Recreation, gave a brief update on the following:

O Commercials with Capital Radio Group have begun to promote new golfrates e Management of the website will move to LRS on December 20, 2016.

o The Winter/Spring Brochure through IL Times will be ready for Distribution December

22nd

o Caroling at the Carillon will be Sunday, December 11 from 3:#0 - 4:30 p.m.

Recreation Committee

Staff Report Lynn Saputo, Director of Recreation, gave a brief update on the following:

o The Park District is partnering with HSHS/St. John's Hospital, FitClub & Scheels on a new initiative “GO 217". The fitness program is to encourage resident of the 217 area code to get moving for fitness and better health. Kickoff will be December 22" at Erin's with guest spokesperson Olympian, Ryan Held. a Winter brochure will include new programs to include: Little Blackhawks Hockey

program & Sustainability class at Erin's Pavilion for 5'-8" graders. e Jackie Peeler, Zoo Director will be leaving her position mid-January. Staff is reviewing

applications for her position

Committee of the Whole

Collective Bargaining To be discussed in Executive Session per Open Meeting Act 2(c)(2)

Retire to Executive Session

It was moved by Trustee Evans and Seconded by Trustee Schmidt to move to Executive Session at 6:40 p.m. All approved by voice vote.

Arise from Executive Session

It was moved by Trustee Evans and seconded by Trustee Jannazzo to arise from Executive Session at 7:19 p.m. No action was taken

ADOJOURNMENT

There being no further business to come before the Board, the meeting adjourned

WJoint 120716.docx/,