Sangamon Sun

Village of Rochester Board of Trustees met April 10.

Here is the minutes provided by the Board:

President Armstrong called the meeting to order at 7:00 p.m. with the Pledge of Allegiance.

Roll Call: Trustee Eandi

Trustee Hendrickson

Trustee Hill

Trustee Laningham

Trustee Munroe

Trustee Zobrist

President Armstrong

Clerk Langdon

Absent:

Approval of Minutes of the Special Public Hearing on March 8, 2017. Trustee Hill made a motion to approve the March 8, 2017 minutes. Motion seconded by Trustee Munroe. Unanimous aye vote. Motion passed.

Approval of the Minutes of the Regular Board Meeting on March 13, 2017. Trustee Hill made a motion to approve the March 13, 2017,. Motion seconded by Trustee Zobrist. Unanimous aye vote. Motion passed.

Approval of the Minutes of the Special Public Hearing on March 23, 2017. Trustee Munroe made a motion to approve the March 23, 2017 minutes. Motion seconded by Trustee Eandi. Trustee Hendrickson, Trustee Hill, and Trustee Zobrist voting Present. Unanimous aye vote. Motion passed.

Approval of Minutes of Special Village Board Meeting on March 27, 2017. Trustee Laningham made a motion to approve the March 27, 2017 minutes. Motion seconded by Trustee Eandi. Trustee Hendrickson and Trustee Munroe voting Present. Unanimous aye vote. Motion passed.

President:

President Armstrong presented the Proclamation honoring Jonathan P. Schwartz on his retirement. President Armstrong also recognized the promotion of Kaleb Johnson to Sergeant and Steve Patterson to Corporal. President Armstrong announced the resignation of Stacia Munroe from the Sparks in the Park Committee.

Public Forum:

None.

Board and Commission Reports:

Plan & Zoning Commission – Chairman Maras presented the Planning & Zoning Commission’s report from the March 28, 2017 and April 6, 2017 meetings. Items included the following:

• Chairman Maras informed the Board that the P&Z Commission still needs to vote on the proposed fence ordinance changes and then will present to the Board.

• 510 Old Timbers – Mr. John Stites requested a change to his property line of 13.15’. The extra space would come from an adjoining parcel that he currently owns. Owner would like to add a pool to the 510 property. The P&Z Commission recommended the Board approve the request. Trustee Hendrickson made a motion to accept the recommendation of the Planning and Zoning Commission for approval of the property line extension. Motion seconded by Trustee Eandi. Unanimous aye vote. Motion passed.

• Pre-Development Agreement for Oak Mill Estates 3rd Addition – A variance request to change interior sidewalk ordinance of 5’ to 4’ to conform to the existing sidewalk width in the first two additions of the subdivision. The P&Z Commission recommended the Board approve variance request. Trustee Hill made a motion to accept the recommendation of the Planning & Zoning Commission for approval of the variance request. Motion seconded by Trustee Eandi. Unanimous aye vote. Motion passed.

• Pre-Development Agreement for Oak Mill Estates 3rd Addition – Requests a change from 6% to 3% for the security deposit for engineering fees for the 3rd Addition due to the subdivision in the TIF district. The P&Z Commission recommended the Board approve the change in fees for Oak Mill Estates. Trustee Hill made a motion to accept the recommendation of the Planning and Zoning Commission with an amendment to make the change apply Village wide. Motion seconded by Trustee Eandi. Unanimous aye vote. Motion passed.

• Tranquil Acres – Chairman Maras informed the Board that Sangamon County does not wish to oversee this development.

Old Business:

None.

Trustee Reports:

Sewer – Trustee Zobrist – Fence material purchased for security fence at pump station.

Streets – Trustee Eandi – Street repairs will take place once the weather permits. Streets have been swept. On April 18th, repair of sink hole in Oak Hills Estates Subdivision to begin.

Water – Trustee Hendrickson– Informed that a water rate increase would be needed due to the increase to the Village by CWLP. Morningside project at 85%.

Police – Trustee Laningham – Incident report distributed. Chief Bragg informed the Board that Johnson and Patterson now serving in their new positions. Harris has complete field training.

Public Health & Safety – Trustee Munroe – Two movies in the park have been scheduled for June 9, 2017 and July 7, 2017. July 7th will also serve as the rain date for fireworks, if needed.

Finance- Trustee Hill

Trustee Hill made a motion to approve payment of bills. Motion seconded by Trustee Munroe.

Roll Call

Trustee Eandi – Aye

Trustee Hill – Aye

Trustee Hendrickson – Aye

Trustee Laningham – Aye

Trustee Munroe – Aye

Trustee Zobrist – Aye

President Armstrong – Aye

Unanimous aye vote. Motion passed.

Trustee Hill made a motion to approve the monthly financial statements. Motion seconded by Trustee Hendrickson. Unanimous aye vote. Motion passed.

Villager Manager’s Report:

Deb Elderton announced the scheduling of a Special Board Meeting on April 17, 2017 at 6:30 p.m. and a Public Hearing on April 24, 2017 at 6:00 p.m. She also informed Board that the County Clerk’s Vital Records Mobile unit would be at the Village on April 19th.

New Business:

Ordinance 17-18 Approving a Pre-Development Agreement by and between Stites Development Inc. and the Village of Rochester relative to Oak Mill Estates 3rd Addition, a subdivision within the Village of Rochester. Trustee Hill made a motion to approve Ordinance 17-18. Motion seconded by Trustee Hendrickson.

Roll Call

Trustee Eandi – Aye

Trustee Hill – Aye

Trustee Hendrickson – Aye

Trustee Laningham – Aye

Trustee Munroe – Aye

Trustee Zobrist – Aye

President Armstrong – Aye

Unanimous aye vote. Motion passed.

Ordinance 17-22 Establishing rules on public comment for the Village of Rochester public meetings. Trustee Munroe made a motion to approve Ordinance 17-22. Motion seconded by Trustee Eandi.

Roll Call

Trustee Eandi – Aye

Trustee Hill – Aye

Trustee Hendrickson – Aye

Trustee Laningham – Aye

Trustee Munroe – Aye

Trustee Zobrist – Aye

President Armstrong – Aye

Unanimous aye vote. Motion passed.

Ordinance 17-23 Revising the rates for service for the waterworks system and the sewage system of the Village of Rochester, Illinois. Trustee Zobrist made a motion to approve Ordinance 17-23. Motion seconded by Trustee Hendrickson.

Roll Call

Trustee Eandi – Aye

Trustee Hill – Aye

Trustee Hendrickson – Aye

Trustee Laningham – Aye

Trustee Munroe – Aye

Trustee Zobrist – Aye

President Armstrong – Aye

Unanimous aye vote. Motion passed.

Ordinance 17-24 Amending the Village Code to consolidate fence regulations. Trustee Munroe made a motion to Table Ordinance 17-24. Motion seconded by Trustee Hendrickson. Unanimous aye vote. Motion Tabled.

Ordinance 17-25 Amending the construction review and inspection fees. Trustee Hill made a motion to approve Ordinance 17-25. Motion seconded by Trustee Eandi.

Roll Call

Trustee Eandi – Aye

Trustee Hill – Aye

Trustee Hendrickson – Aye

Trustee Laningham – Aye

Trustee Munroe – Aye

Trustee Zobrist – Aye

President Armstrong – Aye

Unanimous aye vote. Motion passed.

Upcoming Dates to Remember:

April 17 – Special Board for Budget at 6:30 pm

April 19 – County Clerk Don Gray, Vital Records Mobile Unit 11:00 am to 1:00 pm

April 20 – Sesquicentennial Committee meeting at 7:00 pm

April 24 – Public Hearing for Budget at 6:00 pm

April 24 – Special board meeting at 6:30 pm

April 24 – Public Works Committee meeting at 7:00 pm

April 25 – Planning & Zoning Commission meeting at 7:00 pm

May 8 – Village Board meeting at 7:00 pm

Executive Session:

None.

Trustee Munroe made a motion to adjourn. Motion seconded by Trustee Eandi. Unanimous aye vote. Motion passed.

Meeting adjourned 7:45 p.m.

http://rochesteril.org/Websites/rochesteril/files/Content/5953477/4-10-17_Village_of_Rochester_Minutes.pdf