Sangamon Sun

Chatham Community Fire Protection District Board met May 23.

Here is the minutes provided by the Board:

• Call to Order

❖ Meeting was called to order at 1735 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Perkins; Chief Schumer; Assistant Chief

Osborne and Administrative Assistant Kashima Stotts

❖ Absent were: Trustee Mueller was attending a prior commitment

• Approval Of Previous Minutes

❖ Open and closed session minutes of May 23, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

• Treasurer’s Report

❖ Motion to accept bills as read was made by Trustee Perkins was seconded by Trustee

Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Trustee Hughes and Trustee Perkins accepted treasurer’s report as modified

05/23/2017 06/14/2017

UCB-Money Market Account $ 10,013.14 $ 12,330.37

Bank & Trust M/M $ 209,082.76 $ 116,452.49

Bank & Trust Pension $ 83,920.08 $ 27,834.36

Bank & Trust Equipment Reserve Fund $ 559,990.08 $ 559,990.08

Bank & Trust Real Estate Fund $ 661,126.16 $ 661,126.16

Bank & Trust Death Benefit Supplement $ 19,612.99 $ 19,612.99

Bank & Trust Foreign Fire Insurance Board $ 59,116.70 $ 59,116.70

Bank & Trust Donations & Memorial Fund $ 165.01 $ 306.76

Chatham Fire Department Volunteer Account $ 8,971.17 $ 8,971.17

• Public Comments And Concerns:

❖ No public comment.

• Old Business:

❖ Chatham Community Fire Protection District Temporary Shift Alteration Period Policy, effective upon approval was discussed, Trustee Perkins made a motion to adopt the Chatham Community Fire Protection District Temporary Shift Alteration Period Policy effective immediately and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Chatham Community Fire Protection District Investment plan, short and long-term, from Treasurer Mueller was tabled.

• New Business:

❖ CFD Treatment and Transport Survey nothing to review during meeting.

❖ Vendors list updates were discussed Trustee Perkins made a motion to approve the Vendors list and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Reviewing Tentative Budget and Appropriations calculations tabled.

❖ Local Government Health Plan Intergovernmental Cooperation Agreement was discussed, Trustee Perkins made a motion to accept the agreement with the Local Government Health Plan Intergovernmental Cooperation Agreement and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Divernon Fire Protection District and Chatham Community Fire Protection District Intergovernmental Agreement for emergency medical services to the Divernon Fire Protection District was discussed, Trustee Perkins made a motion to accept the agreement for emergency medical services and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Ordinance 17-CFPD-01 providing payment of Prevailing Wages for Public works performed for the Chatham Community Fire Protect District in accord with 820 ILCS 130/0.01 ET SEQ was discussed, Trustee Hughes made a motion to adopt Ordinance 17-CFPD-01 and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Proposal for course training, travel, lodging, and per diem, and funding for Probationary members: Robert Vrchota and Jeffery Bone to attend Basic Firefighter/NFPA Firefighter I Academy from September 5, 2017 through October 13, 2017 and additional training weeks for Technical Rescue Awareness, Hazardous

Material Operation, and Vehicle Machinery Operations from October 16, 2017 through November 3, 2017 at Illinois Fire Service Institute were discussed. Trustee Perkins made a motion to approve the proposal for course training, travel, lodging, and per diem from September 5, 2017 through November 3, 2017 for Probationary members Robert Vrchota and Jeffery Bone and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

• Board Of Fire Commissioners:

❖ Meet Monday, June 19, 2017

❖ Application process ends June 15, 2017

• Pension Board:

❖ Nothing new to report

• Foreign Fire Insurance Board:

❖ Will meet in July board will have a lot of new topics to discuss

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Please review FC recommendations in Apparatus Working Report

• Group met to discuss U1, U4 and the purchase of new ambulance

• Volunteer Working Group

• FFIB approved purchase of retractable banners, table banners and pop-up tent for recruiting efforts

• We have 12 positions vacant for volunteer members for FF

• FTE

• Asking Board to approve two candidates from Final Eligibility roster pending background investigation, medical examination and psychological examination

• BOFC has begun next testing process. Application Period begins May 23, 2017

• Two applications received to date

• PTE

• Brockmeyer completed orientation waiting on some documents from him, uniform and course certificates before he will be placed on the hireback list

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Hearing date for April 3 was canceled, after judge dismissed case w/o prejudice. We will refile towards the end of April beginning of May

• Jill Butler is working on making phone calls to electors to help get numbers right for filing

• Phone calls made, now just waiting for attorney to file necessary paperwork with the courts

• Vehicle / Equipment Report

• New computer and docking station was programmed, personnel doing training on Nemsis 3, no final completion date

• 3F29 scheduled to have ac unit repaired

• Engine 1 new piston intake valve installed

• Engine 2 air leak to be serviced / repaired next week at the earliest

• Engine 3 Going to Rush Truck this week to repair / service a Regen issue

• Brush 2 still having issues with front end wobble

• Truck 1 waterway seal issue and a gauge malfunctioning

• U1 may need some front end work and is scheduled for new tires in July but may move the date up

• U3 Canham Graphics to do repair on graphics on windshield

• Safety house has broken mechanism on hallway window

• Equipment and miscellaneous building items:

• Ordering 3 – 2 1⁄2 “ smooth bore nozzles for engines

• Defibrillators are in working out details on transmitting system for 12 lead information

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lieutenant’s Guidebook / Program will be started after Phase 2 complete

• Preparing for upcoming events

• Sangamon County Fire Districts Meeting – June 5, 2017 DC said he will make chili

• Blood Drive May 24th

• Blood Drive August 31st

• Holiday Parties:

• Adult Party December 2, 2017 – Jacobs confirmed rental

• Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts

• Miscellaneous

• Work continues on new plaques to get names engraved

• Asst. Chief Osborne Report

• Nothing to report

• The following items were discussed:

• Grants

• 2016 AFG Grant several awards announced

• Projects

• Midwest Garage Door has completed the installation of new doors

• E1 Intake piston valve drivers side has been ordered from Banner

• E2 was taken to Rush Truck Center for air leaks in the air system

• E3 was towed by Schaefer’s Towing after we shut it down on a call on I55

• Utility 4 had brake work, brake pads and rotors replaced on all four corners

• Brush 1 and Brush 2 were serviced at Landmark

• 3F27 had the RF steer tire replaced at Dugan Oil & Tire

• 3F28 was serviced at Landmark

• 3F29 was taken to Rush Truck Centers to have the front and rear air conditioners repaired

• Started on the AFG close-out report for the Tanker grant

• Helped with annexation project with the village

• U 1 and B2 both need tires in the very near future

• Closed Session

❖ Motion to go into Closed Session at 1858 hours to discuss Employment/Appointment

matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins Assistant Chief Osborne and Administrative Assistant Kashima Stotts

• Closed session started at 1859 hours.

• Closed session ended at 1929 hours.

• Returned to open session at 1930 hours

❖ Trustee Hughes and Perkins discussed allowing Prospective member Brock Schuller

to extend his prospective period by one month to fulfill his requirements on the department

❖ Discussed some issue they are having with 3 F27

• Adjournment

❖ Motion to adjourn meeting at 1948 hours was made by Trustee Hughes and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

http://cfd-il.com/sites/default/files/2017-06-13%20Trustee%20Minutes.pdf