Sangamon Sun

Chatham Community Fire Protection District Board met Aug. 22.

Here is the minutes provided by the Board:

 CALL TO ORDER

 Meeting was called to order at 1735 hours.

 ROLL CALL

 Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne, Lt. Bolletta, FF/EMT Follis, and FF/EMT Romadka.

 PUBLIC HEARING

 Started at 1735 hours.

 Ended at 1805 hours.

 APPROVAL OF PREVIOUS MINUTES

 Open and closed session minutes of August 08, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

 TREASURERS REPORT

 No bills were presented.

 Trustee Perkins and Trustee Hughes accepted treasurer’s report.

                                                08/08/2017   08/21/2017

UCB-Money Market Account $ 18,498.99 $ 18,924.01

Bank & Trust M/M $ 953,625.83 $ 898,438.73

Bank & Trust Pension $ 37,216.94 $ 42,737.37

Bank & Trust Equipment Reserve Fund $ 505,553.94 $ 505,620.42

Bank & Trust Real Estate Fund $ 592,146.22 $ 592,224.09

Bank & Trust Death Benefit Supplement $ 19,616.16 $ 19,617.88

Bank & Trust Foreign Fire Insurance Board $ 50,505.00 $ 50,505.00

Bank & Trust Donations & Memorial Fund $ 88.31 $ 102.52

Chatham Fire Department Volunteer Account $ 8,403.34 $ 10,739.54

 PUBLIC COMMENTS AND CONCERNS:

 Review of CFD Treatment and Transport Survey’s.

 OLD BUSINESS:

 No Old Business.

 NEW BUSINESS:

 A motion was made by Trustee Perkins for Adoption of Annual Final Budget and Appropriation Ordinance 17-CFPD-02 of the Chatham Community Fire Protection District for the fiscal year June 01, 2017 through May 31, 2018 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

 A motion was made by Trustee Mueller to approve updates made to the Vendor List and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

 A motion was made by Trustee Mueller to approve the Recruitment and Retention graphics, designs, and messages for the pop-up tent, outdoor retractable banners, table banner, and full tent wall and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

 Amendment to Contract For Sale of Real Estate between Janet Marsha Currie Trust and the Chatham Community Fire Protection District and was Tabled.

 A motion was made by Trustee Perkins to approve the quote from Prairie Services of Illinois LLC. in the amount of $ 7,000.00 for repair of the corrosion on Engine-2 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

 A motion was made by Trustee Perkins to approve payment of membership dues to MABAS Division-48 in the amount of $ 325.00 and was seconded by Trustee

Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

 Approval of the Self-Contained Breathing Apparatus notice and bid proposal was Tabled.

 A motion was made by Trustee Mueller to approve the request for one name off of the Final Eligibility Roster of the Board of Fire Commissioners and to begin the background investigation process and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

 BOARD OF FIRE COMMISSIONERS:

 Met and approved the Final Eligibility Roster.

 PENSION BOARD:

 Nothing to report since the last district meeting.

 FOREIGN FIRE INSURANCE BOARD:

 Will meet in August, board will have a lot of new topics to discuss.

 CHIEF SCHUMER REPORT

 Trustee’s accepted the Chief’s semi-monthly report.

 The following items were discussed:

 Apparatus Group

 Please review FC recommendations in Apparatus Working Report

 Group met to discuss U1, U4 and the purchase of new ambulance

 Volunteer Working Group

 We have 12 positions vacant for volunteer members for FF. Lt. Kissel and Lt. Bolletta just completed interviews.

 FTE

 BOFC has approved the Final Eligibility Roster.

 The BOFC is already gearing up for another test cycle, if the DBOT decides to hire this individual.

 PTE

 Vrchota and Bone enrolled in Basic FF Course beginning in September.

 Pre-Annexation Working Group

 New laws go into effect Jan. 01, 2018, which will change annexation issues.

 Vehicle / Equipment Report

 Engine 1 24’ ladder is damaged and needs replaced, on order.

 Engine 2 air leak are being serviced /repaired.

 U1 front end work and new tires in the fall.

 Equipment and miscellaneous building items:

 3 – 2 ½ “ smooth bore nozzles for engines have been received.

 Personnel issues

 Working on phase 2 - 2nd year FF Driving Program

 Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

 Mrs. Stotts out of the office from August 17th through August 27th for ILANG duties.

 Preparing for upcoming events

 Blood Drive August 31st

 Holiday Parties:

 Adult Party December 2, 2017 – Jacobs confirmed rental.

 Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.

 ASST. CHIEF OSBORNE REPORT

 Trustee’s accepted the Asst. Chief’s semi-monthly report.

 The following items were discussed:

 Grants

 2016 AFG Grant-received award announcement on our grant. Total award was $ 228,000.00.

 Projects

 E2 went back to Rush Truck Center for air leaks in the air system.

 Brush 2 tires were mounted and it was taken to Alignment Specialty to have all of the tires balanced. It handles smoothly with no shake in the steering wheel.

 Have two quotes for Engine-2 to have the corrosion repaired and repainted. Prairie Services of IL. Quote was in the amount of $ 5,882.21 and MBC Collision Center Inc. was $ 7,958.77. We did find a few more places that we did not see when Prairie Services did their estimate. So, their quote would go up a little bit for the extra spots.

 I sent a rough draft of a Bid Notice and Bid Proposal to Attorney Jim Sinclair to review and approve to receive bids for the SCBA’s.

 Two led boards were replaced on the south facing sign board. They still need to set the color on these two boards remotely.

 The ice machine was serviced by A. C. Crowder Co. and is working fine.

 3F-27 will go in for service after Engine-2 returns.

 CLOSED SESSION

 Motion to go into Closed Session at 1920 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

 In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, and Asst. Chief Osborne.

 Closed session started at 1921 hours.

 Closed session ended at 1947 hours.

 Returned to open session at 1951 hours

 ADJOURNMENT

 Motion to adjourn meeting at 19523 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2017-08-22%20Trustee%20Minutes.pdf