Springfield Public School District #186 Board of Education met October 16.
Springfield Public School District #186 Board of Education met Oct. 16.
Here is the agenda provided by the Board:
Present: Adam Lopez, President
Julie Hammers, Board Secretary
Judith Ann Johnson
J. Michael Zimmers
Jennifer Gill, Superintendent
CALL TO ORDER
1.1 Roll Call
President Lopez called the meeting to order.
APPROVAL OF EXECUTIVE SESSION
Mrs. Moore moved to adjourn to Executive Session to consider the following matters:
2.1 The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
2.2 Contract Negotiations – 5 ILCS 120/2(c)(2)
2.3 Security Procedures – 5 ILCS 120/2(c)(8)
2.4 Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
Motion seconded by Mr. Mares and carried by the following vote:
Those voting “aye”: Flamini, Johnson, Lopez, Mares, Moore, Sisti, Zimmers
Those voting “no”: None.
Adjournment to Executive Session
The meeting adjourned at 5:33 p.m. and reconvened at 6:37 p.m. Upon reconvening, it was noted that seven Board members were present as Mr. Flamini joined the meeting at 5:38.
3.1 President's Comments Mr. Lopez made the routine announcement that public comment on published agenda items would occur during the Public Comments portion of the meeting. He instructed those interested in addressing the Board to fill out the required Public Participation at Board Meetings Form and submit it to Ms. Mitchell in the front row of the audience. Additionally, he reminded those interested in addressing the Board that comments are limited to three minutes.
Mr. Lopez thanked the State Journal Register for their article on Carl Justin Kamp, a 2001 Southeast High School graduate, whose work was used in a project that won a Nobel Prize in physics.
3.2 Board Salutes Mr. Mares thanked the media for their positive articles over the last several weeks.
Ms. Johnson visited Lincoln Magnet School during a recent collaborative planning time.
Mr. Zimmers attended the Springfield High School Hall of Fame Ceremony for 1976 graduate, Hank Plane. Mr. Zimmers also reported that he recently spent two evenings interviewing students for the Physician’s Pipeline program. He was very impressed with the students that he interviewed.
3.3 Student Board Representative Oath of Office Mr. Lopez introduced Miss Rekha Goswami, the 2017 - 2018 Student Board Member. Miss Goswami was asked to stand to recite the following oath of office, administered by Mr. Lopez:
I, Rekha Goswami, do solemnly affirm that I shall faithfully discharge the duties of District 186 student Board member; I shall serve as Board liaison to the student body; I shall represent student interests to the Board; I shall adhere to the highest ethical standards; and shall encourage and respect the free expression of opinion of all who come before this Board.
Miss Goswami thanked the Board for the opportunity to serve her fellow students and the District in this manner.
3.4 German American Partnership Program Mr. Eric Koeppel, Springfield High School German Teacher, introduced visiting students from their partner school in Germany, Gnadenthal-Gymnasium Ingolstadt. He reported that the students are visiting for three weeks. This is the fourth exchange during which the Springfield High School German Club has hosted students. Mr. Koeppel thanked several individuals that have organized events related to the exchange. A teacher and two students from Gnadenthal- Gymnasium Ingolstadt also addressed the Board.
4.1 Old Business There was no old business at this time.
4.2 New Business There was no new business at this time.
4.3 Student Business Miss Goswami reported that the Student Roundtable is currently planning for Unity Day.
PRESENTATIONS TO THE BOARD
5.1 District Formative Assessment Update / Ball Charter Assessment Update Board members were provided with electronic copies of the MAP Fall 2017 Report and the MAP Student Progress Report. Copies have been filed with the Official Minutes and are available for public viewing here on the Electronic School Board.
Mrs. Gill introduced Dr. Nicole Gales, Coordinator of Data and Testing. Mrs. Gill also explained that the District began using the Measures of Academic Progress (MAP) assessment in the fall of 2017. The new formative assessment provides quick student progress feedback to teachers.
Dr. Gales provided an overview of the District Formative Assessment Update, including information on professional development associated with the assessment, the schedule of when the assessment was administered to students, the types of assessments that were given, the student progress report, the achievement and growth report, the class breakdown report, the student profile report, MAP District reading and math summary and baseline data, how MAP data is used to help students, and the District Improvement Plan Reading and Math SMART Goals.
Mr. Zimmers reported that he is encouraged that students are close to the national norms. He also is encouraged by the quick turn around time for results from this assessment. Ms. Johnson asked for clarification regarding the number of students by sub-group that took the assessment. She asked to be provided with the number students from each sub-group by grade level that took the assessment. Mrs. Sisti asked if students seemed to adjust to the new assessment easily. Dr. Gales reported that the test is an online test, the format of which students are already familiar. Mrs. Moore asked why there is a discrepancy between the number of students enrolled in the District and the number of students that took the assessment. Dr. Gales reported that a number of special needs students would not have been served by taking the assessment. Mrs. Gill also reported that there are approximately 600 pre-k students that are included in enrollment numbers that would not take this assessment. There was additional discussion regarding student goal- setting associated with the results of the assessment and how the data provided will be used to align instruction for students.
Matthew Fraas, Principal of Ball Charter School, provided an overview of the Ball Charter Assessment Update. He indicated that Ball Charter School uses the Independent Reading Level Assessment (IRLA) and the Easy Curriculum Based Measures (EasyCBM) Assessment. He provided additional information regarding how each of these assessments is used to guide instruction.
6.1 Treasurer's Report Board members were provided with electronic copies of the Treasurer’s Report for September 2017. Copies have been filed with the Official Minutes and are available for public viewing, here, on the Electronic School Board.
Mr. Joseph Bascio, Business Manager, reported the District ended the month of September with a cash balance of approximately $45.8 million in the bank for all funds. Earned interested for the month was approximately $41,300 and interested earnings year-to-date total approximately $102,000.
Mrs. Sisti asked how many payments are outstanding from the State of Illinois. Mr. Bascio reported that there are two outstanding payments from FY2017. One payment from the current fiscal year has been vouchered by the State of Illinois.
7.1 Superintendent's Report Mrs. Gill provided the following updates and Shout outs:
• Shout out to the organizers of the Southeast High School 50th Anniversary Celebration
• Shout out to the District’s literacy team on their recent Illinois State Board of Education Those Who Excel Award. The members of the team will be honored in Bloomington in the next few weeks.
• Shout out to Hank Plane for his induction into the Springfield High School Hall of Fame.
• Shout out to the Springfield Public Schools Foundation on their recent Pop Up Book Shop in downtown Springfield.
• Shout out to Horace Mann for providing volunteers again this year.
CONSENT ACTION ITEMS
8.1 Approval of Consent Action Items Approval of consent action items as listed in the agenda. Resolution: The Superintendent recommends approval of the consent action items 8.2 through 8.4 as described in the corresponding resolutions.
ORIGINAL - Motion Member (Michael Zimmers) Moved, Member (Jamie Sisti) Seconded to approve the ORIGINAL motion 'The Superintendent recommends approval of the consent action items 8.2 through 8.4 as described in the corresponding resolutions'. Ms. Johnson asked for some additional information regarding the parking lot described in item 8.4. Mr. Bascio explained that the lot is District property that is currently leased to the Illinois Environmental Protection Agency. The agreement continues that lease.
Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7 - 0
Those voting “aye”: Flamini, Johnson, Lopez, Mares, Moore, Sisti, Zimmers Those voting “no”: None.
8.2 Approval of the Minutes of the Executive Session and the Regular Meeting of October 2, 2017
Resolution: WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
8.3 Approval of Payroll and Bills Payable Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report.
8.4 Approval of a Resolution Regarding Extension of 11th and Converse Parking Lot Lease Resolution: WHEREAS, the District owns real estate at 11th and Converse Avenue, Springfield, Illinois; and WHEREAS, such real estate is improved with 485 surface parking spaces; and WHEREAS, the Illinois Department of Central Management Services (CMS) desires to extend its current lease of such parking spaces from December 1, 2017, through November 30, 2022; NOW THEREFORE BE IT RESOLVED that the Superintendent is hereby authorized and directed to execute an extension of the parking lease with CMS for a term commencing December 1, 2017, and continuing through November 30, 2022, whereby CMS shall pay the District rent in the amount of $2,299 per month for a total rental sum of $137,940.
There was some additional discussion regarding District property near the village of Jerome that is slated for clean up and safety improvements to ensure Franklin Middle School students have safe passage when crossing Iles Ave.
ROLL CALL ACTION ITEMS
9.1 Approval of Personnel Recommendations Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented.
ORIGINAL - Motion Member (Donna Moore) Moved, Member (Judith Johnson) Seconded to approve the ORIGINAL motion 'The Superintendent recommends adoption of the Personnel recommendations as presented'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7 - 0
Those voting “aye”: Flamini, Johnson, Lopez, Mares, Moore, Sisti, Zimmers Those voting “no”: None.
9.2 Approval of Travel Expenses for Board Member Mares (Revised) Resolution: That the Board of Education approves travel expenses for Anthony Mares as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2017: Registration - $850 (revised to include pre-conference) Transportation - $80
ORIGINAL - Motion Member (Jamie Sisti) Moved, Member (Donna Moore) Seconded to approve the ORIGINAL motion 'That the Board of Education approves travel expenses for Anthony Mares as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2017: Registration - $850 (revised to include pre-conference) Transportation - $80'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. The motion Carried. 6 - 0 - 1
Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers Those voting “no”: None. Those voting “abstain”: Mares
10.1 Next Regular Meeting — Monday, November 6, 2017, at 5:30 p.m. — Board Room
10.2 Upcoming District Events
• October 27 – No School – Parent/Teacher Conferences
• November 1 – 6:00-8:00PM – Facility Planning – Community Engagement Session at Southeast High School Commons
• November 10 – No School – Veterans Day
There was no public comment at this time.
There being no further business to come before the Board, Mr. Lopez declared the meeting adjourned until Monday, November 6, 2017. The meeting adjourned at 8:04 p.m.