Sangamon Sun

Chatham Fire Protection District Board of Trustees met Oct. 24.

Here is the minutes provided by the Board:

• CALL TO ORDER

❖ Meeting was called to order at 1738 hours.

• ROLL CALL

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Lt. Wilson; FF Bell; FF/EMT Gerberding and Administrative Assistant Kashima Stotts.

❖ Absent were:

• APPROVAL OF PREVIOUS MINUTES

❖ Open session minutes of October 10, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes Yes Mueller yes Perkins yes

❖ Closed session minutes of October 10, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

• TREASURER’S REPORT

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Trustee Hughes and Trustee Perkins accepted treasurer’s report.

                                                                     10/10//2017       10/24/2017

UCB-Money Market Account                      $ 8,639.27           $ 60,003.83

Bank & Trust M/M                                        $ 1,448,895.45   $ 1,343,048.19

Bank & Trust Pension                                  $ 45,641.75         $ 56,130.37

Bank & Trust Equipment Reserve Fund      $ 505,682.76       $ 505,745.10

Bank & Trust Real Estate Fund                   $ 592,297.10      $ 592,370.12

Bank & Trust Death Benefit Supplement     $ 19,619.49       $ 19,621.10

Bank & Trust Foreign Fire Insurance Board $ 50,505.00       $ 49,785.00

Bank & Trust Donations & Memorial Fund  $ 199.30            $ 152.97

Chatham Fire Department Volunteer Account $ 10,739.54   $ 10,739.54

• PUBLIC COMMENTS AND CONCERNS:

❖ No public comment.

• OLD BUSINESS:

❖ Amendment to Contract for Sale of Real Estate between Janet Marsha Currie Trust and Chatham Community Fire Protection District was discussed the board instructed the Chief to forward the agreement to Currie Trust.

• NEW BUSINESS:

❖ Vendor List and additions were discussed Trustee Perkins made a motion to approve the additions and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Illinois Association of Fire Protection Districts membership renewal, $600.00, 12/28/2017 through 12/27/2017 was discussed Trustee Perkins made a motion to renew the Illinois Association of Fire Protection Districts membership and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Self-Contained Breathing Apparatus bid review and working group findings and recommendations were discussed, Trustee Perkins made a motion to go with the group’s recommendations of MSA’s from AEC and was seconded by Trustee Hughes motion passed.

Hughes yes Mueller yes Perkins yes

❖ Request from Chatham Firefighters Pension fund to pay for 50% of actuarial services, not to exceed $2,500.0 was discussed, Trustee Mueller made a motion to pay 50% of the actuarial services not to exceed $2,500.00 and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ CFPD Outstanding Citizenship and FF/EMT Recognition Awards Manual, SOG 607,

revision was discussed, Trustee Perkins made a motion to approve the revisions and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ American Heart Association Training Center fee structure update for courses and materials was discussed, Trustee Mueller made a motion to approve the updates for courses and materials and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Acceptance of resignation from Matt Icenogle effective October 13, 2017 was discussed, Trustee Hughes made a motion to accept the resignation of Matt Icenogle and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

• BOARD OF FIRE COMMISSIONERS:

❖ Report given in closed session

• PENSION BOARD:

❖ Nothing to report

• FOREIGN FIRE INSURANCE BOARD:

❖ Nothing new to report

• CHIEF SCHUMER REPORT

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Group projects the need for U1, U4 to be replaced within an year or two

• Replacement of 3F27 with new ambulance chassis is projected later this fall

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have 12 positions vacant for volunteer members for FF

• We have 5 new volunteer applications, 3 of them indicated radio as their means of hearing from us

• FTE

• Vrchota and Bone are back at IFSi for more training

• Bone will return at weeks end go back on shift 3

• Vrchota will remain for an additional week and will return to shift on November 6, 2017

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• We have received the parcel descriptions and agreement will be forwarded to Chris Currie per Mr. Sinclair

• New laws go into effect Jan. 01, 2018, which will change annexation issues.

• Vehicle / Equipment Report

• Safety house replaced carpet

• Equipment and Miscellaneous Building item

▪ The ladder off engine 1 were keeping for now

▪ We will be ordering new CO detectors for jump bags on the three ambulances to replace the units that are inoperative

▪ Moved picnic table to bay 1 for trail period to see if it’s a workable location

▪ Purchasing new ICS system vest for ambulance and additional locations

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Holiday Parties:

• Adult Party December 2, 2017 – Jacobs confirmed rental.

• Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.

• ASST. CHIEF OSBORNE REPORT

• Trustee’s accepted the Asst. Chief’s semi-monthly report.

• The following items were discussed:

• Grants

• 2016 AFG Grant-received awarded on June 30, 2017

• Projects

• Engine 2 is Back in service

• Utility 1 has had all four tires replaced

• Utility 1 was towed to Friendly Chevrolet on Wednesday, October 4, 2017, after the vehicle would not move

• Engine 3 quote from Dugan Oil & Tire was $2,766.00 for f our tires

• Truck 1 was taken to Banner Fire on Wednesday, October 18, 2017 for the low air warning

• CLOSED SESSION

❖ Motion to go into Closed Session at 1825 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer and Administrative Assistant Kashima Stotts.

• Closed session started at 1834 hours.

• Closed session ended at 1914 hours.

• Returned to open session at 2000 hours

• ADJOURNMENT

http://cfd-il.com/sites/default/files/2017-10-24%20Trustee%20Minutes.pdf